Admin Professional – Executive Assistant

TEEMA; Vancouver; On-site; CAD 40,000 - 50,000; Full time

Job summary

TEEMA in Vancouver, BC is seeking an Admin Professional – Executive Assistant to support the SVP with calendar management, correspondence, and meeting preparation.

The role involves coordinating finances, expense claims, accounts payable, budgeting, and confidential handling of information in line with company policies.

Qualifications

• High School graduation.
• Post-secondary education in Office Administration or any business-related discipline is an asset.
• Advanced typing skills.
• Advanced English skills for professional environment, written and spoken.
• Advanced MS Office skills (Word, Outlook, and PowerPoint).

Responsibilities

• Allocate the acquiring manager’s time effectively by planning, scheduling, and coordinating the acquiring manager’s activities, according to previously set standards.
• Communicate professionally on behalf of the acquiring manager by writing emails, notes, and meeting agendas, and responding to requests from employees and third parties, following the company’s Business Communication Guidelines.
• Complete the work assigned by the acquiring manager by using advanced skills in MS Office applications as well as applicable office procedures, while providing status reports as required.
• Assist the acquiring manager in performing financial tasks such as processing expense claims and accounts payable documents, reviewing variances reports, performing document/record management, and coordinating the budget development process as well as coordinating events, as assigned.
• Increase the group’s capacity to work on business goals by facilitating the staff’s select administrative tasks, as agreed on with the acquiring manager.
• Provide advice to the acquiring manager and assigned business group or project team by researching, developing, presenting options, and taking appropriate action to solve basic technical issues and more complex administrative issues.
• Maintain confidentiality by using appropriate discretion in communication, data, and daily business practices following the company’s Privacy Policy.

Skills

Advanced typing skills

Advanced MS Office skills

Advanced English skills

Education

High School graduation

Post-secondary education in Office Administration or any business-related discipline

Tools

MS Office

Job description

Job Title: Admin Professional – Executive Assistant for the SVP
Job ID: 89031
Location: Vancouver, British Columbia

What you will be doing:

• Allocate the acquiring manager’s time effectively by planning, scheduling, and coordinating the acquiring manager’s activities, according to previously set standards.

• Communicate professionally on behalf of the acquiring manager by writing emails, notes, and meeting agendas, and responding to requests from employees and third parties, following the company’s Business Communication Guidelines.

• Complete the work assigned by the acquiring manager by using advanced skills in MS Office applications as well as applicable office procedures, while providing status reports as required.

• Assist the acquiring manager in performing financial tasks such as processing expense claims and accounts payable documents, reviewing variances reports, performing document/record management, and coordinating the budget development process as well as coordinating events, as assigned.

• Increase the group’s capacity to work on business goals by facilitating the staff’s select administrative tasks, as agreed on with the acquiring manager.

• Provide advice to the acquiring manager and assigned business group or project team by researching, developing, presenting options, and taking appropriate action to solve basic technical issues and more complex administrative issues.

• Maintain confidentiality by using appropriate discretion in communication, data, and daily business practices following the company’s Privacy Policy.

What you must have:

• High School graduation

• Post-secondary education in Office Administration or any business-related discipline, an asset

• Advanced typing skills

• Advanced English skills for professional environment, written and spoken

• Advanced MS Office skills (Word, Outlook, and PowerPoint)

Salary/Rate Range: $29.00 -$36.00 per hour

Term: 6-month contract; most likely to extend