ADMINISTRATIVE ASSISTANT AND RECEPTIONIST

Pacific Mergers and Acquisitions Inc.; Vancouver; On-site; CAD 40,000 - 60,000; Full time

Job summary

A leading advisory firm is looking for an Administrative Assistant and Receptionist in Vancouver. Responsibilities include answering calls, managing mail, coordinating office activities, and providing administrative support. The ideal candidate will possess excellent communication skills, basic bookkeeping knowledge, and be proficient in Microsoft Office 365 and QuickBooks. This position offers opportunities for professional growth within the company.

Qualifications

• Minimum post-secondary education, ideally diploma or certification.
• Knowledge of basic bookkeeping and accounting.
• Excellent communication and writing skills.

Responsibilities

• Answer phone lines and welcome guests.
• Manage incoming/outgoing mail and deliveries.
• Coordinate office activities and schedules.

Skills

Attention to detail

Team player

Excellent writing skills

Above average English communication

Basic bookkeeping knowledge

Microsoft Office 365

Basic QuickBooks experience

Education

Post-Secondary education

Tools

QuickBooks

Microsoft Office 365

Job description

ADMINISTRATIVE ASSISTANT AND RECEPTIONIST

Direct message the job poster from Pacific Mergers and Acquisitions Inc.

With core values such as Integrity, Quality, Client Focus and Growth Oriented, the Pacific Group of companies includes amongst others Pacific Mergers and Acquisitions Inc. who is Canada’s leading Business Sales and Acquisitions Transaction Advisory firm and Sunbelt Business Brokers a world leading business brokerage franchise. We take pride in our core values, principles, and team.

ESSENTIAL RESPONSIBILITIES

Working in an easy going but efficient and organized process-oriented environment, with emphasis on good and open communication, you are results and solution driven, responsible for providing a wide range of administrative, bookkeeping, coordination support and reception activities in a confidential environment.

GENERAL ACTIVITIES

• Courteously answering phone lines and welcoming guests and visitors.
• Managing incoming/outgoing mail and couriers.
• Ensure orderly and secure reception.
• First point of client contact on both phone and in person – greetings, set up, making coffee, cappuccino, sanitizing, etc.
• Administering and maintenance of confidentiality forms and agreements.
• Monitoring and processing licensing and subscription and related renewals.
• Use and administering CRM activities.
• Co-ordinate office and staff activities and schedules.
• Maintain, amend and update processes and procedure manuals for optimum accuracy, use and efficiency.
• Assist the president with activities, appointments, and scheduling.
• Prepare and/or edit internal and external documentation and/or correspondence.
• Assist with printing, binding, mailing, training, contracts etc.
• Coordinate various broker and advisor activities and provide general required support.
• Set up meetings and related.
• Interface between staff and IT with related issues and activities.
• Deal with phone voice mail messages and distribution thereof.
• Maintenance of meeting rooms and lunch room.
• Data entry and analysis thereof as required.
• Coordinate and liaise with vendors and contractors as required.
• Other duties as assigned.

REQUIREMENTS

• Post-Secondary education at minimum, ideally diploma or certification or degree.
• Knowledge of basic bookkeeping and accounting is essential.
• Basic QuickBooks (online) experience is required.
• Above average command of the English language and communication skills is required.
• Excellent writing skills.
• Attention to detail and deeply organized.
• Team player.
• Excellent Microsoft Office 365 suite skills including MS Word, Excel and Outlook.
• CRM experience or exposure is an asset.

GROWTH OPPORTUNITY

The Company believes in “growth within” and as such, welcomes the opportunity for all its employees to grow in concert.