Adjoint(e) exécutif(ve) / Executive assistant

Pratt & Whitney; Longueuil; On-site; CAD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a Specialist Administration Coordinator to support senior management in a dynamic environment. This role is ideal for someone with over 5 years of experience in administrative support, who thrives on organization and interpersonal communication. Responsibilities include managing schedules, handling communications, and coordinating projects, all while maintaining confidentiality and attention to detail. With a commitment to employee development, this organization offers flexible work schedules and numerous advancement programs, making it a great place for career growth. Join a team that values your contributions and fosters a collaborative atmosphere.

Benefits

Long-term deferred compensation programs

Advancement programs

Flexible work schedules

Leadership and training programs

Comprehensive benefits

Financial support for parental leave

Reward programs for outstanding work

Qualifications

• 5+ years of experience in administrative roles supporting large operations.
• Proficiency in Microsoft Office Suite and strong bilingual communication skills.

Responsibilities

• Manage calendars and act as the primary contact for stakeholders.
• Prepare correspondence and assist in reports and presentations.

Skills

Organizational Skills

Time Management

Interpersonal Skills

Bilingual (French and English)

Attention to Detail

Education

Administration

International Administration

Public Relations

Tools

Microsoft Office Suite

Teams

SharePoint

Outlook

Job description

Date Posted: 2025-04-17

Country: Canada

Location: LOC13052 1000 Boul Marie Victorin, Longueuil, Quebec, J4G 1A1, Canada

Who we are

Pratt & Whitney Canada has been recognized as one of the top 20 on Forbes’ Canada’s Best Employers for 2024, a list that also ranked us as the best Canadian employer in the aerospace and defense industry! Additionally in 2024, our headquarters were ranked as one of the top employers in the Montreal region, and we received the Gold Gender Level Parity Certification by the Women in Governance organization for the sixth consecutive year. Together, these honours reinforce our reputation as a leading employer of choice in the Montreal area, within Canada, and globally.

What are our expectations?

Pratt & Whitney is looking for a Specialist administration coordinator, to support the Senior Manager, Customer Service, Operations. This role requires a minimum of 5 years of experience supporting operations in a large company, to be bilingual, with the desire to be an active member of the team using interpersonal skills, initiatives, autonomy/teamwork, organizational skills and knowledge of office productivity software.

What your day to day will look like?

• Manage calendars of the Senior Manager and the two general managers for the Service Centre of Saint-Hubert.
• Act as the primary point of contact for internal and external stakeholders, including the executive team of PWC.
• Manage daily activities and determine important matters regarding the incoming information, anticipating needs and aligning priorities to meet goals.
• Handle all communication modalities, prioritizing and responding appropriately.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Assist in the preparation of reports, presentations, and meeting materials.
• Book travel arrangements including travel itinerary, hotel and transportation reservations.
• Coordinate special projects and events as assigned.
• Provide administrative support to other departments and staff members as needed.
• Maintain confidentiality regarding company financial, compensation, and investor relations information.

What do you need to be successful?

• Proven experience as an administrative assistant or similar role with a large operations team, with at least 5 years of experience.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong attention to detail and accuracy in all work.
• Proficiency in Microsoft Office Suite (Teams, Sharepoint, Excel, Word, PowerPoint, Outlook) and other office software.
• Excellent written and verbal communication skills in both French and English.
• Ability to handle sensitive and confidential information with discretion.
• Strong interpersonal skills and the ability to work effectively with people at all levels of the organization.
• Ability to work independently with minimal supervision and as part of a team.
• Flexibility to adapt to changing priorities and work schedules.
• Previous experience in a senior administrative support role is a plus.

Field of studies: Administration, International Administration, Administration/Commerce, Linguistics, Industrial Relations, Public Relations, Human Resources, Secretarial, Translation, Other

Additional Information:

• The position may require occasional working outside of standard working hours.

What we offer:

• Long-term deferred compensation programs
• Advancement programs to enhance education skills
• Flexible work schedules
• Leadership and training programs
• Comprehensive benefits, savings and pension plans
• Financial support for parental leave
• Reward programs for outstanding work