Activity Coordinator/Administrative Assistant

Baptist Housing; Vancouver; On-site; Full time

Job summary

An established industry player is seeking a compassionate Activity Coordinator/Administrative Assistant to enhance the lives of seniors in a supportive community. This role combines creative program development with essential administrative tasks, ensuring residents feel valued and engaged. You will create a welcoming atmosphere, organize activities, and manage office responsibilities while fostering strong relationships with residents and team members. If you are dedicated to making a meaningful impact and thrive in a collaborative environment, this opportunity is perfect for you. Join a team where your contributions truly matter and experience a fulfilling career that prioritizes both your growth and the well-being of others.

Benefits

Employer-paid extended health and dental coverage

Generous vacation allowance

RRSP matching plan

Support for ongoing professional development

Recognition events and awards

Qualifications

• 3+ years of experience in activity coordination or administrative support.
• Strong interpersonal skills and a service-oriented approach.

Responsibilities

• Design and lead activities that promote community building and healthy living.
• Manage office duties and assist with documentation and records management.

Skills

Interpersonal Skills

Customer Service

Organizational Skills

Communication Skills

Microsoft Word

Microsoft Excel

Critical Thinking

Problem-Solving

Education

Experience as Activity Coordinator or Administrative Assistant

Valid First Aid Certificate

Tools

Office Equipment

Job description

Activity Coordinator/Administrative Assistant

The Opportunity

At Baptist Housing, every day is an opportunity for you to help our seniors experience life well in supportive communities. As a member of our team, you can experience a fulfilling career while working in a collaborative environment where support for you is prioritized.

About The Role

As an Activity Coordinator / Administrative Assistant, you will play a vital role in creating a welcoming and engaging atmosphere at Grandview Towers. This position combines the coordination of resident programs with essential administrative support, serving as a touchpoint for residents and ensuring they feel valued and connected. You’ll organize activities, coordinate social outings, and foster a sense of community while managing the business office’s administrative tasks. Working closely with the Chaplain and other team members, you’ll contribute to a supportive environment that enhances the well-being of all residents.

Responsibilities:

1. Activity Coordination:
   1. Program Development: Design and lead activities and outings that promote community building, encourage healthy living, and support life skills.
   2. Calendar Management: Create and maintain a monthly activity calendar, offering residents diverse options for engagement.
   3. Relationship Building: Develop strong, positive relationships with residents, the Chaplain, and other team members to foster a supportive community.
2. Administrative Support:
   1. Resident Assistance: Address resident inquiries and provide outstanding customer service.
   2. Office Management: Handle general office duties, such as filing, document creation, ordering supplies, and managing equipment.
   3. Business Support: Assist the Administrator with documentation, records management, and other office-related tasks.
3. Scheduling Flexibility: Be available for evening or weekend activities up to three times monthly and respond to emergencies or special events as approved by the Administrator.

Requirements

1. Positive and enthusiastic attitude with strong interpersonal skills.
2. Service-oriented approach, excelling both independently and as part of a team.
3. Minimum of 3 years' experience as an Activity Coordinator, administrative assistant, or an equivalent combination of training and experience.
4. Valid First Aid Certificate ensuring the safety and well-being of residents.
5. Critical thinking and problem-solving abilities to support seniors and families.
6. Detail-oriented with strong organizational skills to manage time and priorities effectively.
7. Excellent communication and writing skills for producing professional documents.
8. Commitment to learning and adapting to change.
9. Proficiency in Microsoft Word and Excel for handling diverse administrative tasks.

About You

You are a compassionate individual who aligns with Baptist Housing’s values, embodying empathy, respect, and dedication to serving seniors. With a positive, “can-do” attitude, you approach challenges flexibly and creatively, maintaining a focus on uplifting others and promoting an inclusive environment. Your organizational skills, ability to build meaningful relationships, and dedication to exceptional resident service set you apart as a servant leader within our community.

We offer a competitive compensation package, with a salary range of $24.00 - $25.00 per hour, employer-paid extended health and dental coverage, and a generous vacation allowance. Additional benefits include an RRSP matching plan and support for your ongoing professional development.

Why Work at Baptist Housing?

1. Meaningful Service: Your work matters! You can make a real impact on the lives of our residents. Your role is both fulfilling and purposeful.
2. Supportive & Fun Community: We're more than colleagues. Experience a supportive, safe, and fun environment where we take our work seriously, but not ourselves.
3. Competitive Compensation: Enjoy competitive salaries and benefits, including extended health and dental coverage, a retirement savings plan, and paid vacation time.
4. Recognition & Appreciation: Experience appreciation events and receive recognition awards through our team programs.

How To Apply

To apply for this position, please click the 'Apply’ button, where you can submit your resume and complete the necessary steps to apply for this job.