Administrative Assistant + AI Automation Champion

Better Way Lighting Ltd.; Burnaby; On-site; Full time

Job summary

A dynamic lighting company seeks an Administrative Assistant + AI Automation Champion to manage bookkeeping and streamline operations. This role offers growth potential in tech-driven business improvements and requires a proactive candidate excited about AI and automation.

Benefits

Extended health & dental benefits

Mentorship from a founder

Real ownership and growth opportunities

Qualifications

• 2+ years of admin, bookkeeping, or coordination experience.
• Fluent in QuickBooks Online or similar accounting platforms.

Responsibilities

• Manage bookkeeping across Canadian, US, and UK entities.
• Support the CEO with high-priority admin tasks.

Skills

Bookkeeping

AI Automation

Systematic Thinking

Tools

QuickBooks Online

Notion

Zapier

ChatGPT

Job description

Title:

Administrative Assistant + AI Automation Champion

Location: Future Operations Track, Burnaby, BC

Company: Better Way Lighting

Lighting the world's biggest productions, including Avatar, Star Trek, The Mandalorian Movie, and Lord of the Rings, with state-of-the-art LED innovation.

About the Role:

You'll be the backbone of our day-to-day admin and financial operations while helping shape the future of our work processes. We're looking for someone who can handle bookkeeping, streamline office systems, and use AI tools to automate repetitive tasks and identify opportunities for improvement across the business.

This role offers significant growth potential for someone interested in operations, systems, and tech-driven business improvements.

Responsibilities:

1. Manage bookkeeping (QuickBooks Online) across Canadian, US, and UK entities.
2. Handle accounts payable/receivable, bank reconciliations, and project-level cost tracking.
3. Support the CEO with high-priority admin tasks and internal coordination.
4. Answer phones, support scheduling, and organize operations.
5. Document SOPs and improve internal processes using Notion or similar tools.

Growth Opportunities:

1. Implement AI-powered automations in admin, customer service, logistics, and marketing.
2. Reduce errors in workflows with smart checks and auto-routing.
3. Explore AI tools like Zapier, ChatGPT, Notion AI, etc.
4. Collaborate with the CEO and GM to develop into an operations leadership role.

Ideal Candidate:

• Has 2+ years of admin, bookkeeping, or coordination experience.
• Is fluent in QuickBooks Online or similar accounting platforms.
• Excited about simplifying, speeding up, and making work smarter.
• Curious about AI and automation.
• Capable of switching between tactical tasks and strategic thinking.
• Writes clearly and thinks systemically.
• Enthusiastic about growing within a creative, expanding company.

Nice-to-Haves:

• Experience with Notion, Zapier, Airtable, ChatGPT, Google Workspace automations.
• Background or training in accounting, admin, or systems management.
• Familiarity with film industry or production environments (bonus!).

What We Offer:

• $25-35/hour starting wage, depending on experience.
• 30-40 hours/week initially, with potential to grow into full-time.
• Extended health & dental benefits after probation.
• In-office hours from 10am-4:30pm, Monday to Friday.
• Mentorship from a founder & creative technologist.
• Real ownership and growth opportunities in a transformative company.

How to Apply:

Send your resume along with a brief paragraph or a Loom video explaining one business process you've automated or would like to automate, and why it matters.

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