Acquisitions Coordinator

MDA; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

York University is seeking an Acquisitions Coordinator to support library acquisitions, electronic resources, and cataloguing workflows. The role serves as the main liaison for internal departments, ensuring timely services and accurate information.

It also supports the Manager by coordinating priorities, scheduling, and staff training while monitoring purchasing accounts and online payments. Applicants should have a university degree or 4 years of relevant experience, with strong

Qualifications

• University degree or 4 years recent related library experience.
• Experience with bibliographic searching and copy cataloguing to RDA standards.
• Experience coordinating workflow and reconciling purchasing accounts.

Responsibilities

• Coordinate acquisition order processing and electronic resources processing.
• Maintain bibliographic records and cataloguing workflows.
• Serve as primary contact for internal library departments.
• Coordinate workflow priorities, schedule work, and provide training.
• Monitor financial administration of library acquisitions and payments.

Skills

Organizational skills

Communication skills

Problem solving

Attention to detail

MS Office

Bookkeeping basics

Education

University degree in a related field or equivalent of 4 years experience

Tools

MARC coding

Job description

YUSA-1: This posting is now open (extended/external). All interested persons may apply. Preference will be given to employees in YUSA2 who have applied within the first 5 days from the open (extended/external) posting date

Purpose:

Under the direction of the manager, the Acquisitions Coordinator coordinates the operational activities supporting library acquisitions, including acquisition order processing, electronic resources processing, cataloguing workflows, and the maintenance of bibliographic records. The role serves as the primary point of contact for internal library departments, ensuring the timely coordination of services and the provision of accurate information. Additionally, the role supports the Manager by coordinating workflow priorities, scheduling work, providing training and guidance to full-time and part-time staff, and monitoring the financial administration of library acquisitions through the reconciliation of purchasing accounts and processing of online payments.

Education:

University degree in a related field or an equivalent of 4 years recent experience (defined as within the last five years) working at York University and performing the same or similar tasks. This education equivalency is in addition to the experiential requirements outlined below.

Experience:

Two (2) years recent related library experience, including Bibliographic searching and copy cataloguing to RDA standards with MARC coding within an on-line library system. Experience coordinating workflow.

Skills:

• Effective organizational skills, including the ability to meet deadlines
• Effective communication skills, including the ability to interact with internal and external individuals with tact, diplomacy and a high level of customer service
• Effective problem-solving skills
• Attention to detail and accuracy
• Intermediate MS Office (Word, Excel)
• Knowledge of basic bookkeeping practices

Additional Notes:

Please note: This position requires the candidate to produce a verification of degree(s), credentials(s), or equivalencies from accredited institutions and/or international equivalents at the time of interview. Hours of work: Monday -Friday 8:00-4:00

The University welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), Indigenous Peoples and persons of any gender identity and sexual orientation. York University is committed to a positive, supportive and inclusive environment.

York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.

We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.

PLEASE NOTE: This job posting is for an existing vacancy. Applications must be received by 11:55 pm EST on the posted deadline date, if applicable. Posting deadlines can be updated, or modified, at any time based on hiring needs. Please refer to the York U Career Portal when confirming posting deadlines.