Collections and Acquisitions Manager

York University; Toronto; On-site; CAD 90,000 - 120,000; Full time

Job summary

York University Libraries seeks a Collections and Acquisitions Manager to lead the Content Development and Acquisitions Department, overseeing acquisitions, processing, and accessibility services. You will oversee staff and shape workflows to support curricular and research needs.

You will collaborate with Archives & Special Collections, manage budgets, and drive inclusive, high-performance operations aligned with the university's strategic priorities and commitments to equity and accessibility.

Qualifications

• 5 years related experience.
• 4 years in acquisitions and/or serials, including some cataloguing or descriptive bibliographic experience.
• 3 years of management/ supervisory experience.
• Budget planning, financial accounting and forecasting experience.
• Experience with Archives and special collections as well as collections maintenance.
• Experience with digitization processes and workflows as well as providing support to persons with disabilities in a post-secondary environment.
• Experience with large software applications such as procurement, integrated library records management and/or human resource systems.

Responsibilities

• Lead and supervise Content Development and Acquisitions staff; manage workflows and policies.
• Collaborate with Archives & Special Collections to hire staff and maintain public service standards.
• Develop an inclusive work environment and drive outcomes aligned with university strategy.
• Oversee budgeting, acquisitions, digitization and accessibility support.

Skills

Team leadership

Financial accounting

Customer service

Conflict resolution

Planning & organization

Adaptability

Education

Bachelor's degree in relevant discipline

Tools

Procurement systems

Microsoft Office

Job description

Purpose:

York University Libraries' Content Development and Acquisitions Department oversees the acquisition and processing of content and distinctive collections that support curricular and research needs at York University.Reporting to the Associate Dean, Research and Open Scholarship, the Collections and Acquisitions Manager is responsible for the effective planning and leadership, day to day management and supervision of staff within the Content Development and Acquisitions Department, including collections maintenance, acquisitions, and accessibility services. The Manager works collaboratively with the Content Development & Analysis team to acquire materials, facilitate access to collections, assess collections, provide statistical information as required and evaluate and establish standards, workflows, procedures and policies that ensure effective operations of the Department. The Manager also works collaboratively with the Archives & Special Collections team to oversee staff, facilitate the hiring of staff in collaboration with archivists, and facilitate the maintenance and continuity of public service standards, workflows, procedures and policies drawing on the expertise of subject specialists. The role works in close partnership with academic and administrative leaders to determine operational priorities and manages daily activities of Library staff. The role leads and maintains an effective collaborative performance culture. Develops an inclusive work environment that drives respect, facilitates innovation, encourages creativity, and drives outcomes. The role is aligned to the vision, mission, values, and strategic direction of the University and supports York's commitment to sustainability, equity, diversity and inclusion.

Education:

Bachelors degree in relevant discipline.

Experience:

• 5 years related experience.
• 4 years in acquisitions and/or serials, including some cataloguing or descriptive bibliographic experience.
• 3 years of management/ supervisory experience.
• Budget planning, financial accounting and forecasting experience.
• Experience with Archives and special collections as well as collections maintenance.
• Experience with digitization processes and workflows as well as providing support to persons with disabilities in a post-secondary environment.
• Experience with large software applications such as procurement, integrated library records management and/or human resource systems.

Knowledge:

• Knowledge of Library acquisitions management.
• Effective knowledge of Canadian copyright processes and legislation.
• Knowledge of workforce planning, budgeting and financial management, process improvement and change management.
• Working knowledge of managing in a unionized environment and applying a collective agreement.
• Working knowledge of how to provide support to individuals with disabilities in a post-secondary environment.
• Effective knowledge of AODA. Effective knowledge and demonstrated understanding of providing accommodation and customer service to persons with disabilities.
• Working knowledge of assistive technologies (Kurzweil 3000, Kurzweil 1000, Dragon Naturally Speaking, IBM Via Voice, TextHelp, Inspiration, Jaws, ZoomText, Windows Accessibility tools).

Skills:

• Proficient with procurement systems as well as Microsoft Office applications, including Word, Excel, Power Point, and Outlook.
• Financial accounting and analytical skills.
• Ability to provide effective service to the community and deal courteously and effectively with others at all levels.
• Effective problem identification and conflict resolution skills.
• Ability to foster an environment of trust, support and accountability while modelling respect for employees.
• Ability to develop and/or lead cohesive teams and manage performance and productivity.
• Effective planning and organizational skills with ability to prioritize workload and meet timelines.
• Able to adapt to change, new ideas and practices.

Additional Notes:

Note: Role requires verification of degree(s)/credential(s)Works in a typical office environment.

• Compensation: York's CPM Compensation Framework has a salary grid consisting of 6 or 8 steps (depending on job grade) which is reviewed annually with possible adjustments, and a lump sum Performance Based Recognition Award. Employees will receive the grid adjustment and depending on performance, eligible permanent employees may move to the next step of the grid and may receive a lump sum Performance Based Recognition Award.Visit the CPM Compensation page on the HR Website to find out more about York's CPM Compensation Program.

The University welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), Indigenous Peoples and persons of any gender identity and sexual orientation. York University is committed to a positive, supportive and inclusive environment.

York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.

We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.

PLEASE NOTE: This job posting is for an existing vacancy. Applications must be received by 11:55 pm EST on the posted deadline date, if applicable. Posting deadlines can be updated, or modified, at any time based on hiring needs. Please refer to the York U Career Portal when confirming posting deadlines.