Accounts Receiveable Administrator

Spirit Omega Inc; Calgary; Hybrid; CAD 30,000 - 39,000; Part time

Job summary

Spirit Omega Inc. is seeking an Accounts Receivable Administrator on a part-time contract (3 days per week) in Calgary, AB. The role focuses on accurate invoicing, timely collections, and maintaining precise financial records to support the finance and operations teams.

This position offers a hybrid work arrangement with an immediate start. Candidates should have at least 2 years of AR experience and proficiency with QuickBooks or Sage, plus strong Excel skills and attention to detail.

Qualifications

• Minimum 2 years of Accounts Receivable, Accounting, Bookkeeping, or related experience.
• Strong understanding of invoicing, collections, and account reconciliation.
• Experience with accounting software such as QuickBooks, Sage, or similar systems.
• Proficiency with Microsoft Excel and Microsoft Office.
• Strong communication and customer service skills.
• Excellent attention to detail and organizational skills.
• Ability to work independently and manage priorities effectively.

Responsibilities

• Prepare and issue customer invoices accurately and on time.
• Monitor accounts receivable aging and follow up on outstanding accounts.
• Contact clients regarding overdue payments by phone and email.
• Reconcile customer accounts and investigate discrepancies.
• Process and apply incoming payments.
• Maintain accurate financial records and documentation.
• Prepare weekly and monthly AR reports.
• Work closely with payroll, operations, and management to resolve billing issues.
• Assist with month-end accounting activities.
• Ensure compliance with company policies and accounting procedures.

Skills

Accounts Receivable

Invoicing

Collections

Customer Service

Excel

Tools

QuickBooks

Sage

Job description

Accounts Receivable Administrator (Contract - 3 Days per Week)

Spirit Omega Inc.

Position Overview

Spirit Omega Inc. is seeking a detail-oriented and organized Accounts Receivable Administrator to support our finance and operations team on a part-time contract basis (3 days per week). This role is responsible for managing accounts receivable activities, ensuring timely collection of outstanding invoices, maintaining accurate financial records, and supporting positive client relationships.

Key Responsibilities

• Prepare and issue customer invoices accurately and on time.
• Monitor accounts receivable aging and follow up on outstanding accounts.
• Contact clients regarding overdue payments by phone and email.
• Reconcile customer accounts and investigate discrepancies.
• Process and apply incoming payments.
• Maintain accurate financial records and documentation.
• Prepare weekly and monthly AR reports.
• Work closely with payroll, operations, and management to resolve billing issues.
• Assist with month-end accounting activities.
• Ensure compliance with company policies and accounting procedures

• Minimum 2 years of Accounts Receivable, Accounting, Bookkeeping, or related experience.
• Strong understanding of invoicing, collections, and account reconciliation.
• Experience with accounting software such as QuickBooks, Sage, or similar systems.
• Proficiency with Microsoft Excel and Microsoft Office.
• Strong communication and customer service skills.
• Excellent attention to detail and organizational skills.
• Ability to work independently and manage priorities effectively.

Preferred Experience

• Experience in staffing, recruitment, industrial services, construction, or professional services environments is considered an asset.
• Knowledge of payroll and contract staffing processes is beneficial.

Contract Details

• Contract Position: 3 Days per Week (approximately 20-24 hours)
• Location: Calgary, AB (Hybrid option available)
• Start Date: Immediate
• Compensation: Competitive hourly rate based on experience

About Spirit Omega

Spirit Omega Inc. is a proudly Indigenous-owned workforce solutions company providing recruitment, staffing, Indigenous engagement, and workforce development services across Canada. We are committed to creating meaningful employment opportunities while delivering exceptional service to our clients and communities.