Accounts Receivable Clerk

Collage; Edmonton; Hybrid; CAD 42,000 - 64,000; Full time

Benefits offered by this job

Comprehensive benefits

RRSP matching

Collaborative work environment

Job summary

Collage is seeking a detail-oriented Accounts Receivable Clerk to manage invoicing, collections, and client-specific compliance reporting. You will work closely with Project Managers and Finance leadership to keep receivables current and billing accurate.

The role involves coordinating with the Finance team, handling accruals, and ensuring client reporting requirements are met. A strong eye for detail and proficiency in accounting software are essential.

Qualifications

• High school diploma is required.
• Post-secondary certificate or diploma in accounting, bookkeeping, business administration, or finance is an asset.
• Proficiency with accounting software (e.g., QuickBooks, Sage, SAP, Spectrum) and strong Excel skills.
• Basic understanding of bookkeeping principles (debits/credits, reconciliations, invoicing).
• 1 year of related accounting experience.

Responsibilities

• Monitor and follow up on outstanding accounts receivable for timely collections.
• Prepare accurate invoices based on contracts, billing schedules, and progress.
• Apply customer payments in the ERP system timely and accurately.
• Communicate with Project Managers about past-due accounts and collection risks.

Skills

Attention to detail

Strong communication

Data entry accuracy

Multitasking

Interpersonal skills

Education

High school diploma

Accounting certificate/diploma

Tools

Excel

QuickBooks

Sage

SAP

Spectrum

Job description

About the Role

We are seeking a detail-oriented Accounts Receivable Clerk to manage invoicing, collections, and client-specific compliance reporting, including work supporting our Client accounts. This role requires close coordination with Project Managers and Finance leadership to keep receivables current and billing accurate.

Key Responsibilities:

Accounts Receivable & Invoicing

• Monitor and follow up on outstanding accounts receivable to support timely collections
• Prepare accurate, timely project invoices based on contract terms, billing schedules, and project progress
• Apply customer payments in the ERP system accurately and in a timely manner
• Communicate proactively with Project Managers and Management regarding past-due accounts and collection risks
• Support resolution of billing discrepancies and client inquiries

Client-Specific Compliance

• Prepare and submit required monthly and annual accruals for projects
• Ensure submissions meet all client-specific requirements, accuracy standards, and deadlines
• Maintain compliance with client financial reporting, documentation, and audit expectations

Other Responsibilities

• Support the Finance team with ad hoc tasks and special projects as required
• Assist with year-end reviews and audits, including preparation of supporting documentation and responses to audit queries

Qualifications:

• High school diploma required; post-secondary certificate or diploma in accounting, bookkeeping,business administration, or finance an asset
• Proficiency with accounting software (e.g., QuickBooks, Sage, SAP, Spectrum) and strong Excel skills
• Basic understanding of bookkeeping principles (debits/credits, reconciliations, invoicing)
• Strong attention to detail and data entry accuracy
• Excellent communication and interpersonal skills
• Ability to manage multiple accounts and prioritize tasks effectively
• 1 Year of related accounting experience

Why Join Our Team?

• Comprehensive benefit plan & employee assistance program
• Competitive compensation based on experience
• Supportive, continuous improvement opportunities
• Matching RRSP program
• A collaborative and supportive work environment

We are committed to building a workforce that reflects the diversity of the communities we serve. If you are looking for a company that values your expertise and supports your career journey, we would welcome the opportunity to connect with you. Please visit our website to learn more about our organization at www.rotaflow.ca

We thank all applicants for their interest. All applications will be reviewed by the hiring manager to find the best candidate that meets the needs of this position. Only individuals selected for the interview will be contacted.