Accounts Receivable & Invoicing Specialist

PAVE; Toronto; Remote; CAD 50,000 - 60,000; Part time

Job summary

A leading company in AI solutions is seeking an Accounts Receivable & Invoicing Specialist to manage invoicing and accounts receivable functions. This part-time, remote or hybrid role requires at least 2 years of experience in the tech industry, strong attention to detail, and the ability to work independently. The role offers competitive compensation based on experience and flexibility with up to 40 hours per month.

Qualifications

• Minimum 2 years of experience in invoicing, revenue recognition, and accounts receivable, preferably in technology.
• Strong attention to detail and problem-solving skills are essential.
• Proficiency in Microsoft Excel and accounting software is required.

Responsibilities

• Analyze customer contracts for invoicing and revenue recognition.
• Prepare and issue accurate invoices, address discrepancies.
• Manage collections and follow up on outstanding invoices.

Skills

Attention to detail

Problem-solving

Communication skills

Ability to work independently

Education

Minimum 2 years of experience in invoicing and accounts receivable

Tools

Microsoft Excel

XERO

Job description

Accounts Receivable & Invoicing Specialist

Accounts Receivable & Invoicing Specialist

Welcome to PAVE, an AI-first solution that brings the latest computer vision research and machine learning techniques to visual assessment. Our intelligent platform enables consumers and dealers to complete a guided vehicle inspection that generates a comprehensive condition report in only minutes. Headquartered in Toronto, our team brings deep expertise from the automotive and technology industries.

Location: Remote or hybrid work arrangement, with occasional team meetings or check-ins.

Hours: Up to 40 hours per month

About Us:

Pave.ai is a dynamic and growing company that values efficiency, problem-solving, and independent work. We are looking for a detail-oriented and proactive professional to manage our invoicing and accounts receivable functions on a part-time basis.

Role Overview:

We are seeking an Invoicing and Accounts Receivable Specialist with at least 2 years of experience in a SaaS or software company working with revenue recognition, invoicing and accounts receivable management. The ideal candidate is self-sufficient, analytical, and solution-driven, capable of working independently while ensuring accuracy and timeliness in

financial transactions.

Key Responsibilities:

Invoicing:

• Analyze customer contracts to identify performance obligations and determine revenue recognition timing
• Prepare and issue accurate invoices to clients in a timely manner, ensuring compliance with contract terms and company policies
• Review billing data and contracts to verify accuracy and completeness
• Address any invoicing discrepancies or customer inquiries

Accounts Receivable Management:

• Process incoming payments and reconcile customer payments, maintaining up-to-date AR records
• Monitor outstanding invoices and follow up with clients as required
• Maintain accurate records of receivables and generate reports

Collections:

• Proactively manage collections by sending payment reminders and resolving outstanding balances
• Communicate professionally with clients regarding payment inquiries and discrepancies
• Escalate persistent collection issues to management when necessary

General Support:

• Identify and resolve discrepancies in payments or invoicing
• Recommend improvements to streamline invoicing and receivables
• Collaborate with internal teams for financial accuracy, reporting, and other administrative accounting duties.
• Support audit preparation and provide documentation as requested

Qualifications:

• Minimum 2 years of experience in invoicing, revenue recognition and accounts receivable, preferably in the technology or software sector.
• Strong attention to detail and problem-solving
• Ability to work independently with minimal
• Proficiency in Microsoft Excel and accounting software (e.g., XERO, Excel, and similar)
• Excellent communication skills for client follow-ups and internal
• Strong ability to manage multiple clients with unique invoicing nuances
• Must be legally entitled to work in Canada for any employer, without restrictions
• Flexibility required with a focus on Month-End responsibilities
• Flexible schedule with part-time hours (up to 40 hours per month)
• Opportunity to work in a dynamic and innovative
• Competitive compensation based on experience

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Retail Motor Vehicles

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