Invoicing Specialist

STINSON; Toronto; Hybrid; CAD 50,000 - 75,000; Full time

Job summary

A leading design consultancy in Toronto is seeking an Invoicing Specialist to manage CRM data, prepare bank reconciliations, and ensure accurate invoicing for clients. The role requires attention to detail, organization, and proficiency in accounting software. With a hybrid work model and a comprehensive benefits package, this position is ideal for candidates looking to thrive in a collaborative environment.

Benefits

Extended dental & health

Hybrid work model

Snacks

Pet-friendly office

Qualifications

• 1-2 years work experience in a similar role.
• Attention to detail and ability to follow standard procedures.
• Open to feedback and adaptable.

Responsibilities

• Manage accounts receivable process and client billings.
• Ensure accurate data entry in the Sales CRM and reconciliation.
• Prepare and send weekly invoices to clients.

Skills

Attention to detail

Proficiency in Quickbooks Online

Proficiency in MS Office

Proficiency in Excel

Proficiency in Google Sheets

Education

Bachelor's degree in Finance or Accounting

Tools

Quickbooks Online

Pipedrive

MS Office

Excel

Google Sheets

Job description

JOB DESCRIPTION

As an invoicing specialist, the primary role and responsibilities for this position will be to update, input, manage, and validate all data loaded into the CRM system (Pipedrive). This position also requires preparation of bank reconciliation, accounts receivables, and general office assistance as required. The ideal candidate will be detail-oriented, organized, and self-motivated.

SOME OF WHAT YOU'LL DO

• Ensure accurate project data entry across multiple platforms including the Sales CRM tool, production management software, and excel sheets
• Track and record all CRM invoicing data in full detail
• Manage accounts receivable process
• Reviews client billings and ensures proper billing amounts; reconciles, responds to client questions and reconciles discrepancies; prepares invoice corrections.
• Send weekly invoices to various clients via Quickbooks Online
• Insert customer and account data by inputting text based and numerical information from source documents within time limits
• Review data for deficiencies or errors, correct any incompatibilities if possible and check outputs
• Verifies entered customer and account data by reviewing, correcting, deleting, or re-entering data.
• Maintains operations by following policies and procedures and reporting needed changes
• Maintains customer confidence and protects operations by keeping information confidential
• Respond to queries for information and access relevant files
• Comply with data integrity and security policies
• Ensure proper use of office equipment and address any malfunctions

WHAT YOU BRING

• 1-2 years work experience in a similar role
• Bachelors degree in Finance or Accounting is an asset
• Proficiency in Quickbooks Online, MS Office, Excel, Google Sheets required
• Experience with Pipedrive is an asset
• Attention to detail and demonstrated ability to follow standard procedures
• Open to feedback and adaptable

WHO WE ARE

Stinson Design is an integrated visual communications consultancy group made up of a diverse, multi-talented team. We are expanding, thanks to our culture of excellence, growth, and creativity that delivers best-in-class work to all our clients — everywhere, every day.

Our team is made up of creative, strategic and critical thinkers who specialize in finding and creating solutions by taking complex information and turning it into beautiful, cohesive, seamless stories.

We push the limits of design in PowerPoint to create highly dynamic, animated, and fluid presentations that are engaging and inspire action. Samples of our client work can be viewed at http://stinson.co/portfolio.

If you are looking for an opportunity to work closely with some of the world’s most recognized brands or the opportunity to help launch what could become the next most recognized brand, or a space to be curious, to learn, and to use your skills, this may be the role for you.

WHERE YOU'LL WORK

Hybrid: Downtown Toronto/Home Office (3/2 Split)

WHAT WE OFFER

Extended dental & health, hybrid work model, snacks, pet-friendly office.

At Stinson Design, we recognize that many talented individuals may not apply if they don't check every box. Even if your experience isn’t a 100% match, we still welcome your application.

Stinson Design is dedicated to creating a diverse, inclusive, and equitable workplace. We strongly encourage applicants from all backgrounds to apply. If you need any accommodations during the recruitment process, please don’t hesitate to contact us.