Accounts Receivable & Collections Administrator

Aplin; Halifax; On-site; CAD 36,000 - 41,000; Full time

Job summary

Aplin is seeking an Accounts Receivable & Collections Administrator for a hands-on contract in Lower Sackville, Nova Scotia. The role focuses on AR and collections, with opportunities to improve processes.

The initial term is 3 months with potential extension; on-site 37.5 hours weekly, ASAP start, and the chance to contribute ideas to streamline operations.

Qualifications

• 2+ years of experience in accounts receivable, collections, or general accounting.
• Experience using QuickBooks is required.
• Strong Microsoft Excel skills.
• Good understanding of accounting principles and general accounting processes.
• Strong attention to detail and organizational skills.
• Comfortable communicating with customers and following up on outstanding payments.
• Ability to manage multiple priorities and work independently.
• Experience with process improvement, process development, or documentation is considered a strong asset.
• A proactive mindset with the ability to identify inefficiencies and recommend improvements.

Responsibilities

• Manage collections activities, including following up on outstanding customer payments and resolving overdue accounts.
• Handle day-to-day accounts receivable activities, ensuring accurate and timely processing.
• Monitor customer accounts, investigate discrepancies, and maintain accurate records.
• Communicate with customers regarding outstanding balances, payment arrangements, and account inquiries.
• Assist with accounts payable processing and payment runs as needed.
• Support balance sheet reconciliations, as well as sales and expense reconciliations.
• Maintain accurate accounting records and supporting documentation.
• Identify opportunities to improve accounting processes, procedures, and workflows.
• Assist with developing and documenting processes to support more efficient accounting operations.
• Provide general accounting support as required.

Skills

Accounts receivable

Process improvement

Attention to detail

Communication with customers

Independent work

Tools

QuickBooks

Microsoft Excel

Job description

Accounts Receivable & Collections Administrator

Our client in Lower Sackville, Nova Scotia, is seeking an Accounts Receivable & Collections Administrator to join their team on an initial 3-month contract, with the possibility of extension.

This is a hands-on accounting opportunity with a strong focus on accounts receivable and collections. The ideal candidate is organized, detail-oriented, and comfortable managing day-to-day accounting activities. The successful candidate will also support additional accounting functions and have the opportunity to contribute ideas for improving existing processes and procedures.

Compensation & Details

• Compensation: $26–$30/hour
• Contract Duration: Initial 3 months, with potential for extension
• Location: Lower Sackville, Nova Scotia (fully on-site)
• Hours: 37.5 hours per week
• Start Date: ASAP

Key Responsibilities

• Manage collections activities, including following up on outstanding customer payments and resolving overdue accounts.
• Handle day-to-day accounts receivable (AR) activities, ensuring accurate and timely processing.
• Monitor customer accounts, investigate discrepancies, and maintain accurate records.
• Communicate with customers regarding outstanding balances, payment arrangements, and account inquiries.
• Assist with accounts payable (AP) processing and payment runs as needed.
• Support balance sheet reconciliations, as well as sales and expense reconciliations.
• Maintain accurate accounting records and supporting documentation.
• Identify opportunities to improve accounting processes, procedures, and workflows.
• Assist with developing and documenting processes to support more efficient accounting operations.
• Provide general accounting support as required.

Qualifications

• 2+ years of experience in accounts receivable, collections, or general accounting.
• Experience using QuickBooks is required.
• Strong Microsoft Excel skills.
• Good understanding of accounting principles and general accounting processes.
• Strong attention to detail and organizational skills.
• Comfortable communicating with customers and following up on outstanding payments.
• Ability to manage multiple priorities and work independently.
• Experience with process improvement, process development, or documentation is considered a strong asset.
• A proactive mindset with the ability to identify inefficiencies and recommend improvements.

Additional Information

This is a fully on-site position in Lower Sackville, Nova Scotia. Reliable transportation is strongly recommended, as candidates will need to commute to the office.

At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.Accommodation is available upon request throughout all stages of the recruitment process.