Accounts Receivable Clerk

BC Legal Management Association; Vancouver; On-site; CAD 55,000 - 65,000; Full time

Job summary

Thorsteinssons is seeking a motivated Accounts Receivable Clerk for our Vancouver Office. The role emphasizes AR and monthly billing, with a 6-month contract and potential extension.

The ideal candidate will be organized, detail-oriented, and capable of handling confidential legal documents using Aderant and MS Office. Prior AR/billing experience is preferred and confidentiality is essential.

Qualifications

• 1–2 years of accounts receivable and billing experience.
• Exceptional organization with keen attention to detail.
• Ability to follow processes and document strategy.
• Precision in handling legal documents and confidentiality.
• Experience using accounting systems including Aderant and MS Office.
• Clear, professional communication with a helpful attitude.

Responsibilities

• Process and post daily cash receipts to client accounts.
• Maintain client billings and invoices; ensure accuracy.
• Review and process invoice cancellations and adjustments.
• Prepare AR write-offs with proper authorization.
• Perform daily and monthly bank reconciliations; resolve discrepancies.
• Process credit card payments and reconcile activity.
• Enter, update and maintain AR transactions in the accounting system.
• Monitor outstanding receivables and investigate unapplied payments.
• Verify accuracy of postings, charges, and balances.
• Investigate discrepancies between bank statements and records.
• Maintain documentation and audit trails for AR transactions.
• Assist with month-end and year-end AR closings.
• Prepare reconciliations and reports for management.
• Communicate with internal departments and clients on payments.

Skills

Accounts Receivable

Billing

Attention to detail

Communication

Tools

Aderant

MS Office

Banking apps

Job description

Founded in 1964, with offices in Vancouver and Toronto, Thorsteinssons is Canada’s largest firm specializing in tax, and our lawyers are consistently recognized as leading tax practitioners in Canada and around the world.

Our lawyers could not deliver the superior level of service our clients expect without the competence and dedication of our support staff. We are currently seeking a highly motivated and team-oriented Accounts Receivable Clerk for our Vancouver Office. The successful candidate will be proficient in Accounts Receivable and monthly billing. This is a 6-month contract with the potential for extension.

Responsibilities

• Process and post daily cash receipts to client accounts, ensuring payments are accurately recorded and applied.
• Process and maintain client billings and invoices, ensuring billing information is accurate and complete.
• Review and process invoice cancellations, adjustments, and corrections in accordance with company policies and procedures.
• Prepare and process accounts receivable write-offs, obtaining appropriate authorization and maintaining supporting documentation.
• Perform daily and monthly bank reconciliations, researching and resolving discrepancies in a timely manner.
• Process credit card payments and transactions using the credit card processing platform.
• Reconcile credit card activity to accounting records and bank deposits.
• Enter, update, and maintain accounts receivable transactions in the Aderant Expert accounting system.
• Monitor outstanding receivables and research unapplied or unidentified payments.
• Verify the accuracy of payment postings, billing transactions, credits, adjustments, and account balances.
• Investigate and resolve discrepancies between bank statements, credit card transactions, and the accounting system.
• Maintain accurate documentation and audit trails for cash receipts, write-offs, invoice cancellations, and other AR transactions.
• Assist with month-end and year-end closing activities related to accounts receivable and cash.
• Prepare account reconciliations and reports as requested by management.
• Communicate with internal departments and clients regarding payment applications, billing questions, account discrepancies, and outstanding balances.
• Ensure compliance with established accounting policies, internal controls, and procedures.
• Maintain confidentiality of financial and client information.

Qualifications

• 1–2 years of accounts receivable and billing experience.
• Exceptionally organized with keen attention to detail.
• Ability to review and follow processes and document strategy.
• Precision in handling legal documents and maintaining confidentiality.
• Experience using accounting systems, including MS Office, Aderant, and banking applications.
• Clear and professional communication skills with a desire to help.
• Flexibility to handle diverse tasks and respond effectively to changing priorities.

The salary range for this role is between $55,000 and $65,000. The range reflects market alignment and the scope of the role. Individual salaries are determined by skill, experience, level of responsibility and internal equity.

Thorsteinssons takes pride in cultivating a diverse workforce. We are an equal opportunity employer and encourage qualified applicants of all abilities to apply. We thank all candidates for their interest; however, only those selected to move forward will be contacted.