Accounts Receivable Specialist

Recruitment Partners Inc.; Calgary; On-site; CAD 60,000 - 75,000; Full time

Job summary

Recruitment Partners Inc. is seeking an Accounts Receivable Specialist to support a high-volume transactional accounting environment in SE Calgary. The role focuses on processing payments, invoicing, collections, and month-end close activities within a construction and manufacturing context.

Candidates should have 3+ years in AR, strong attention to detail, and outstanding problem-solving and communication skills to manage relationships with internal teams and external customers.

Qualifications

• 3+ years of AR experience in a high-volume, transactional environment.
• Experience with QuickBooks is an asset.
• Experience in construction, manufacturing, distribution, or project-based industries is a strong asset.

Responsibilities

• Process and apply customer payments (EFTs, cheques, wire transfers, credit cards).
• Prepare and send customer invoices promptly and accurately.
• Monitor balances and follow up on outstanding receivables.
• Perform collections on overdue accounts while maintaining professional relationships.
• Investigate and resolve payment discrepancies and billing issues.
• Reconcile customer accounts and prepare aging reports for management.
• Review contracts, PO's and docs to ensure accurate billing.
• Maintain accurate customer account records and documentation.
• Process credit notes, adjustments, and corrections as required.
• Assist with month-end close activities and reporting.

Skills

Accounts Receivable

Payments processing

Customer communication

Attention to detail

Problem solving

Time management

Tools

QuickBooks

Job description

Our client in a growing construction and manufacturing organization is seeking an Accounts Receivable Specialist to support a high-volume transactional accounting environment. This role is ideal for someone who enjoys managing large volumes of customer accounts, processing payments, investigating discrepancies, and maintaining strong relationships with both internal teams and external customers. This role is located in SE Calgary. Your Success Will Be Defined By Your Ability To

• Process and apply customer payments, including EFTs, cheques, wire transfers, and credit card payments.
• Prepare and distribute customer invoices in a timely and accurate manner.
• Monitor customer account balances and follow up on outstanding receivables.
• Perform collection activities on overdue accounts while maintaining professional customer relationships.
• Investigate and resolve payment discrepancies, short payments, unapplied cash, and billing issues.
• Reconcile customer accounts and prepare aging reports for management review.
• Review customer contracts, purchase orders, and supporting documentation to ensure accurate billing.
• Maintain accurate customer account records and supporting documentation.
• Process credit notes, adjustments, and account corrections as required.
• Assist with month-end close activities, account reconciliations, and reporting requirements.

Your strengths include:

• 3+ years of Accounts Receivable experience in a high-volume, transactional environment.
• Experience with QuickBooks considered and asset
• Experience within construction, manufacturing, distribution, or project-based industries would be considered a strong asset.
• Excellent attention to detail and accuracy.
• Strong problem-solving skills with the ability to investigate and resolve discrepancies independently.
• Effective communication skills with the confidence to interact with customers and internal stakeholders.
• Ability to prioritize competing deadlines and work efficiently in a fast-paced environment.