The Accounts Receivable Clerk

Blendtech; Vaughan; On-site; CAD 45,000 - 65,000; Full time

Benefits offered by this job

Paid Time Off + Vacation

Annual Bonus

Health and Dental Benefits after 3 M

RRSP Match after 1 year

Educational Reimbursement

Free parking

Travel Insurance

Job summary

PT Industrial Electric Co. in Vaughan, ON is seeking an Accounts Receivable Clerk to support invoicing, maintain AR files, and perform related duties under the Supervisor.

The role is full-time and based at our head office. Key tasks include preparing and entering AR invoices, reconciling accounts, producing AR status reports, and coordinating with Project Managers to ensure timely payments. Prior experience in AR and Sage 300 is preferred.

Qualifications

• Three to five years of experience in an Accounts Receivable role.
• Post-secondary degree or diploma in a relevant field.
• Familiar with Sage 300 ERP and proficient in Microsoft Office.

Responsibilities

• Organize, maintain, and coordinate office records and job files.
• Prepare, review, letters, and invoices, maintain customer contact listing for the company.
• Prepare code and enter A/R invoices to the correct GL Accounts, if requested.
• Open and close work orders.
• Regularly communicate with Project Managers.
• Reconcile accounts and resolve any outstanding issues in a timely manner.
• Ensure accurate reconciliation of accounts, including processing payments and applying them to appropriate accounts.
• Prepare reports for management on accounts receivable status, aging, and collections.
• Download and upload information to and from client specific systems as required.
• Follow up on any aged Accounts Receivables in a timely and professional manner.
• Accurately and appropriately file correspondence, invoices, and receipts.
• Maintain all open and closed A/R files in a consistent and orderly method.
• Maintain a high level of confidentiality in all interactions.
• Present a positive and professional image of the organization when interacting with employees, clients/customers, visitors, and other external stakeholders.
• Other duties as assigned

Skills

Communication

Attention to Detail

Client/Customer Focus

Organization

Ownership

Professionalism

Resourceful

Time Management

Education

Post-secondary degree or diploma in a relevant field

Tools

Sage 300 ERP

Microsoft Office (Word, Excel, PowerPoint)

Job description

Accounts Receivable Clerk, under the direction of the Supervisor, will primarily be responsible for invoicing, maintaining all open and closed A/R files, and other duties as assigned. This is a full-time permanent position working out of our head office in Vaughan, ON.

Key Competencies

• Communication
• Attention to Detail
• Client/Customer Focus
• Organization
• Ownership
• Professionalism
• Resourceful
• Time Management

Key Responsibilities

• Organize, maintain, and coordinate office records and job files
• Prepare, review, letters, and invoices, maintain customer contact listing for the company
• Prepare code and enter A/R invoices to the correct GL Accounts, if requested
• Open and close work orders
• Regularly communicate with Project Managers
• Reconcile accounts and resolve any outstanding issues in a timely manner
• Ensure accurate reconciliation of accounts, including processing payments and applying them to appropriate accounts.
• Prepare reports for management on accounts receivable status, aging, and collections.
• Download and upload information to and from client specific systems as required
• Follow up on any aged Accounts Receivables in a timely and professional manner
• Accurately and appropriately file correspondence, invoices, and receipts
• Maintain all open and closed A/R files in a consistent and orderly method
• Maintain a high level of confidentiality in all interactions
• Present a positive and professional image of the organization when interacting with employees, clients/customers, visitors, and other external stakeholders
• Other duties as assigned

Qualifications

• Three to five years of experience in an Accounts Receivable role
• Post-secondary degree or diploma in a relevant field
• Familiar with Sage 300 ERP
• Proficient in Microsoft Office programs (including Word, Excel, and PowerPoint)
• Experience in construction industry strongly preferred

Benefits

• Paid Time Off + Vacation
• Annual Bonus
• Health and Dental Benefits after 3 months
• RRSP Match after 1 year
• Educational Reimbursement
• Free parking
• Travel Insurance

Working Environment & Physical Demands

• Operation of desktop computer and corresponding equipment
• Extended periods of sitting
• Interaction with employees, management, and the public at large
• Working in a busy office environment with frequent interruptions

This job will require periodic visits to job sites and some flexibility in terms of working hours may be required.

PT Industrial Electric Co. welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. We are committed to the principles of employment equity. Only the candidates selected will be contacted.

PT Industrial Electric Co. will only employ those who are legally authorized to work in Canada. You must have legal authorization to work in Canada and any offer of employment is conditioned upon the successful completion of a background investigation. The drug screen requirement in the background check process may be required.