Accounts Receivable Clerk

Rotaflow-Controls-Inc; Edmonton; On-site; CAD 42,000 - 62,000; Full time

Benefits offered by this job

Comprehensive benefits

RRSP matching

Competitive pay

Career growth

Job summary

Rotaflow-Controls-Inc in Edmonton is seeking a detail-oriented Accounts Receivable Clerk to manage invoicing, collections, and client-specific reporting, coordinating with Project Managers and Finance leadership to keep receivables current.

Responsibilities include preparing invoices, applying payments in the ERP, following up on past-due accounts, and ensuring client compliance reporting; 1 year accounting experience preferred, with proficiency in QuickBooks, Sage, SAP or Spectrum.

Qualifications

• High school diploma required; post-secondary certificate or diploma in accounting, bookkeeping, business administration, or finance an asset
• Proficiency with accounting software (e.g., QuickBooks, Sage, SAP, Spectrum) and strong Excel skills
• Basic understanding of bookkeeping principles (debits/credits, reconciliations, invoicing)
• Strong attention to detail and data entry accuracy
• Excellent communication and interpersonal skills
• Ability to manage multiple accounts and prioritize tasks effectively
• 1 year of related accounting experience

Responsibilities

• Monitor and follow up on outstanding accounts receivable to support timely collections
• Prepare accurate, timely project invoices based on contract terms, billing schedules, and project progress
• Apply customer payments in the ERP system accurately and in a timely manner
• Communicate proactively with Project Managers and Management regarding past-due accounts and collection risks
• Support resolution of billing discrepancies and client inquiries
• Prepare and submit required monthly and annual accruals for projects
• Ensure submissions meet all client-specific requirements, accuracy standards, and deadlines
• Maintain compliance with client financial reporting, documentation, and audit expectations
• Support the Finance team with ad hoc tasks and special projects as required
• Assist with year-end reviews and audits, including preparation of supporting documentation and responses to audit queries

Skills

Accounts Receivable

Invoicing

ERP system

Excel

Communication

Education

High school diploma

Post-secondary accounting/finance certificate

Tools

QuickBooks

Sage

SAP

Spectrum

Job description

Rotaflow designs, builds, retrofits, and maintains Industrial fire Protection systems & utilities across Western Canada. We are committed to achieving our audacious but rewarding mission of protecting the lives and assets of our clients and our own. Rotaflow prides itself in having a safe, innovative, cooperative, & dynamic work culture where teammates from diverse professional and cultural backgrounds come together to create a unique organization. For over 31 years, we have worked with some of the world’s leading energy companies, providing our expertise in fire protection

About the Role

We are seeking a detail-oriented Accounts Receivable Clerk to manage invoicing, collections, and client-specific compliance reporting, including work supporting our Client accounts. This role requires close coordination with Project Managers and Finance leadership to keep receivables current and billing accurate.

Key Responsibilities

Accounts Receivable & Invoicing

• Monitor and follow up on outstanding accounts receivable to support timely collections
• Prepare accurate, timely project invoices based on contract terms, billing schedules, and project progress
• Apply customer payments in the ERP system accurately and in a timely manner
• Communicate proactively with Project Managers and Management regarding past-due accounts and collection risks
• Support resolution of billing discrepancies and client inquiries

Client-Specific Compliance

• Prepare and submit required monthly and annual accruals for projects
• Ensure submissions meet all client-specific requirements, accuracy standards, and deadlines
• Maintain compliance with client financial reporting, documentation, and audit expectations

Other Responsibilities

• Support the Finance team with ad hoc tasks and special projects as required
• Assist with year-end reviews and audits, including preparation of supporting documentation and responses to audit queries

Qualifications

• High school diploma required; post-secondary certificate or diploma in accounting, bookkeeping,business administration, or finance an asset
• Proficiency with accounting software (e.g., QuickBooks, Sage, SAP, Spectrum) and strong Excel skills
• Basic understanding of bookkeeping principles (debits/credits, reconciliations, invoicing)
• Strong attention to detail and data entry accuracy
• Excellent communication and interpersonal skills
• Ability to manage multiple accounts and prioritize tasks effectively
• 1 Year of related accounting experience

Why Join Our Team?

• Comprehensive benefit plan & employee assistance program
• Competitive compensation based on experience
• Supportive, continuous improvement opportunities
• Matching RRSP program
• A collaborative and supportive work environment

We are committed to building a workforce that reflects the diversity of the communities we serve. If you are looking for a company that values your expertise and supports your career journey, we would welcome the opportunity to connect with you. Please visit our website to learn more about our organization at www.rotaflow.ca

We thank all applicants for their interest. All applications will be reviewed by the hiring manager to find the best candidate that meets the needs of this position. Only individuals selected for the interview will be contacted.