Accounts Receivable and Revenue Specialist

Vaco by Highspring; Richmond Hill; On-site; CAD 55,000 - 75,000; Full time

Job summary

Vaco by Highspring in Richmond Hill, Ontario, is seeking a detail‑oriented AR and Revenue Accountant. You will reconcile cash receipts, post customer payments, process invoices, and manage collections while ensuring accurate revenue recognition.

The role involves analyzing EDI data, reviewing revenue variances, preparing journal entries, and supporting month‑end close, with a focus on process improvements and strong controls.

Qualifications

• Diploma or Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Minimum 2 years of experience in Accounts Receivable, Revenue Accounting, or a similar role.
• Experience with EDI transactions (EDI 852 is a plus) and ERP/accounting systems.
• Strong knowledge of journal entries, reconciliations, accruals, and month‑end close.

Responsibilities

• Reconcile cash receipts and investigate variances from EDI transactions.
• Create, post, and process customer deductions and payments; ensure approvals.
• Respond to inquiries; resolve billing, payment, and EDI discrepancies.
• Manage collections and aged receivables; maintain records.
• Prepare manual invoices and reconcile A/R to GL; monthly balance sheet reconciliations.
• Prepare revenue analyses, journal entries, and close support; ensure revenue recognition.

Skills

Analytical thinking

Attention to detail

Communication

Time management

Education

Diploma or Bachelor's degree in Accounting, Finance, Business Administration, or a related field

Tools

ERP systems

EDI 852

Excel (Pivot Tables, XLOOKUP)

Job description

• Reconcile cash receipts with Electronic Data Interchange (EDI) transactions and investigate variances.
• Create, process, and post customer deductions (including netting, returns, and shortages), ensuring approvals are obtained in accordance with company policies.
• Apply and post customer payments (EFT, ACH, and cheque) accurately and on a timely basis.
• Respond to customer inquiries and resolve billing, payment, and EDI-related discrepancies.
• Manage collections by monitoring aged receivables, following up on overdue accounts, and maintaining collection records.
• Prepare and process manual invoices, ensuring accuracy and proper supporting documentation.
• Reconcile Accounts Receivable (A/R) aging to the general ledger and perform monthly A/R balance sheet reconciliations.
• Prepare Accounts Receivable reports and comparative analyses for management review.

Revenue:

• Perform revenue variance analysis and investigate discrepancies.
• Analyze EDI 852 data and reconcile expected settlement amounts.
• Prepare weekly Net Pay Statements (NPT) and maintain franchise revenue reports.
• Prepare and post revenue journal entries.
• Identify, investigate, and follow up on missing sales transactions.
• Prepare month-end sales accruals and support the month-end close process.
• Reconcile revenue accounts and ensure accurate revenue recognition.
• Collaborate with customers and internal departments to resolve revenue-related issues.
• Maintain accurate revenue records and supporting documentation.
• Recommend and implement process improvements to strengthen revenue accuracy and operational efficiency.

About You

• Diploma or Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Minimum 2 years of experience in Accounts Receivable, Revenue Accounting, or a similar accounting role.
• Experience working with EDI transactions (EDI 852 experience is an asset).
• Experience with ERP/accounting systems.
• Understanding of journal entries, reconciliations, accruals, and month-end close procedures.
• Advanced proficiency in Microsoft Excel (Pivot Tables, XLOOKUP/VLOOKUP, SUMIFS, data analysis).
• Strong analytical and problem-solving skills with the ability to investigate discrepancies