Accounts Receivable Specialist

Accounting Advantage; Brantford; On-site; CAD 45,000 - 65,000; Full time

Job summary

Accounting Advantage in Brantford, Ontario seeks an Accounts Receivable Specialist to ensure accurate and timely collection of payments, manage invoicing, credits, and diverse payment methods. You will support cash flow, reconcile AR and banks, and assist in audits.

The role includes maintaining customer master data, processing intercompany charges, and upholding SOPs with a focus on accuracy and efficiency.

Responsibilities

• Daily Banking - pull statements, apply cash receipts, generate journal entries, upload ACH, complete wires
• Ensure nightly functionality of automated invoicing
• Manage Customer accounts and master data, including sales pricing and rebates
• Issuance of rebates to customers
• Manage Accounts Receivable insurance for customers
• Setup or update customers and price lists as needed
• Provide front-line customer service by answering inquiries, making payment arrangements, and protecting company’s interests
• Process as required manual invoicing to customers, issue credits, intercompany charge backs, artwork charges, invoicing for part transfers between divisions
• Run Intercompany invoicing within North America
• Review customer orders and release in the system as required
• Credit Issuance and update of QA spreadsheet
• Intercompany payments within North American divisions as needed to pay down invoices for funding
• Cash payables cheques in ERP system
• Track daily cash flow, coordinate cash payment requirements with AP and incoming receipts with AR to ensure cash flow requirements are met within banking arrangements
• AR reporting
• Perform Reconciliations of Accounts receivable, Banks and other assigned accounts
• Calculate and submit all applicable commodity taxes, including applicable reconciliations and reporting (HST)
• Support and back up other finance functions as required
• Other duties as assigned by Manager
• Pull customer and vendor data for sanctions – review
• Perform semi-annual reviews of customer credit limits, credit limit policy and exceptions
• Assist with ad-hoc requests for information from various parties
• Assist in audits by pulling supporting documentation for government, interim and year end audits
• Create or update SOP's on as needed basis to reflect current processes and policies
• Identify ways to automate and improve functions

Job description

This position is responsible for the accurate and on time collection of payments for the Company. The Accounts Receivable Specialist create invoices, send bills to customers, process credits and payments using a variety of payment methods. Ensure SOPs and detailed work instructions are accurate and current.

Key Responsibilities:

• Daily Banking- pull statements, apply cash receipts, generate journal entries, upload ACH, complete wires
• Ensure nightly functionality of automated invoicing
• Manage Customer accounts and master data, including sales pricing and rebates
• Issuance of rebates to customers
• Manage Accounts Receivable insurance for customers
• Setup or update customers and price lists as needed
• Provide front-line customer service by answering inquiries, making payment arrangements, and protecting company’s interests
• Process as required manual invoicing to customers, issue credits, intercompany charge backs, artwork charges, invoicing for part transfers between divisions
• Run Intercompany invoicing within North America
• Review customer orders and release in the system as required
• Credit Issuance and update of QA spreadsheet
• Intercompany payments within North American divisions as needed to pay down invoices for funding
• Cash payables cheques in ERP system
• Track daily cash flow, coordinate cash payment requirements with AP and incoming receipts with AR to ensure cash flow requirements are met within banking arrangements
• AR reporting
• Perform Reconciliations of Accounts receivable, Banks and other assigned accounts
• Calculate and submit all applicable commodity taxes, including applicable reconciliations and reporting (HST)
• Support and back up other finance functions as required
• Other duties as assigned by Manager

Other Functions

• Pull customer and vendor data for sanctions – review
• Perform semi-annual reviews of customer credit limits, credit limit policy and exceptions
• Assist with ad-hoc requests for information from various parties
• Assist in audits by pulling supporting documentation for government, interim and year end audits
• Create or update SOP's on as needed basis to reflect current processes and policies
• Identify ways to automate and improve functions