Accounts Receivable Administrator

Caldic North America; Mississauga; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a detail-oriented Accounts Receivable Administrator to join their dynamic team. This role involves managing customer accounts, ensuring data accuracy across multiple ERP systems, and collaborating with various teams to streamline processes. The ideal candidate will possess strong organizational skills, a keen eye for detail, and the ability to work independently while contributing to a supportive team environment. Join a company that values innovation and sustainability, where your contributions will make a tangible impact in the food and beverage sector.

Qualifications

• 2-5 years’ experience in Data Entry or Accounts Receivable preferred.
• Strong organizational skills and ability to prioritize tasks.

Responsibilities

• Manage accounts receivable tasks and customer account setups.
• Maintain accurate records and assist with invoice submissions.

Skills

Data Entry

Accounts Receivable

Finance

Attention to Detail

Organizational Skills

Communication Skills

Confidentiality

Adaptability

Education

University Degree in Finance/Accounting

Tools

Dynamics 365

Dynamics AX 2012

MS Office

Job description

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I connect organizations with top talent while driving recruitment strategies that inspire growth and optimize teams.

At Caldic, we are continually developing our capabilities and strive to become better every day, with the goal to build long-term relationships. To add value to our company and our inspiring solutions, we are currently looking to add to our team. Do you have the drive to succeed in a fast-moving company? Then we are looking for you!

Department: Finance

Position reports to: Credit and Collections Manager

Status: Fixed term Contract

Availability: Immediate

Position function:

Reporting to the Credit & Collections Manager, the individual will be responsible for managing accounts receivable tasks for Caldic North America.

Scope:

The Accounts Receivable Administrator is responsible for all functions relating to the setting up and general administration of customer accounts. This individual must continually review the requirements for setting up customer accounts in multiple ERP systems. Regular communication with Customer Care Associates, AR & Sales/Commercial team is required to obtain accurate information required to set up the customer account.

Major tasks and duties:

• Accurately and efficiently input customer information, and other relevant information, into multiple ERP systems in a timely manner.
• Verify the accuracy of data by comparing it to source documents, such as customer set up forms.
• Maintain accurate and organized records of accounts receivable data.
• Assist with invoice submission on customer third party portals.
• Respond to customer inquiries on a variety of matters including customer account set up process and account adjustments.
• Respond to external trade reference requests and forward required details to requester.
• Manage the processing of customer credits and return merchandise authorization on behalf of Finance.
• Update and maintain customer information and account records as needed.
• Assist in the analysis of accounts receivable data to identify trends and areas for improvement.
• Maintain a high level of accuracy and attention to detail in all tasks.
• Complete all other duties as assigned by Credit & Collections Manager.
• Ensure compliance with all health and safety regulations, GMP’s and HACCP requirements.

KNOWLEDGE/SKILLS AND EXPERIENCE:

• 2-5 years’ experience in Data Entry, Accounts Receivable (AR), Finance, or a related field preferred.
• AR Experience is an asset.
• Experience with Dynamics 365 and/or Dynamics AX 2012 is an asset.
• University Degree in Finance/Accounting is considered an asset.
• Excellent attention to detail and accuracy.
• Strong organizational skills and ability to prioritize tasks.
• Effective communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Ability to handle confidential information with discretion.
• Interacts professionally and builds rapport at all levels both internally and externally.
• Exposure to Food Manufacturing and Distribution industry is an asset.
• Able to adapt well to change.
• Strong computer skills. Knowledge of MS Office, including Excel, Access, and PowerPoint.

About us:

At Caldic, we value our team spirit, built on strong relationships and open communication. You will be part of a community where you can always get support from experienced colleagues. At the same time, we encourage an entrepreneurial mindset: you have the freedom to act and take initiative to bring your ideas to life. At Caldic, we want to give everybody the opportunity to make a difference.

Every day, hundreds of thousands of people around the world are in touch with a food, pharma, personal care, or industrial product that has been handled with care by Caldic. At Caldic, we are the linking pin, connecting people, products, and solutions for a better world. But we go beyond connecting to ensure we deliver on our business partners' requirements for added value.

R&D, manufacturing, and packaging solutions, while minimizing the environmental impact. This makes Caldic the partner of choice in innovative and sustainable solutions in life science and specialty chemicals. Our tagline ‘Because we care' underlines our commitment to our people, our business partners, and our planet. On a daily basis, around 1200 Caldic employees go the extra mile to deliver value-added solutions. Caldic is present in 19 countries in Europe, North America, and Asia Pacific. For more information, please visit www.caldic.com.

Caldic North America is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon: Age, Citizenship, Color, Family Status, Gender (including pregnancy, childbirth, or related medical conditions), Gender Identity or Expression, Marriage and Civil Partnerships, Physical and/or Mental Disabilities, Political Belief, Race, Religion, Sex, Sexual Orientation, or other applicable legally protected characteristics. Accommodations are available upon request for any candidate and/or employee.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative and Accounting/Auditing
• Industries
• Food and Beverage Services