Accounts Receivable Administrator

HUB International; Halifax; Hybrid; CAD 40,000 - 70,000; Full time

Job summary

Join a dynamic team dedicated to excellence in employee benefits and retirement solutions. As an Accounts Receivable Administrator, you'll play a crucial role in managing client invoicing, data, and general administrative support. This hybrid position offers a competitive compensation package, flexible work arrangements, and opportunities for career growth. Embrace a culture of diversity and innovation while contributing to a leading firm in the insurance brokerage industry. If you're detail-oriented and passionate about providing exceptional service, this is the perfect opportunity for you to thrive.

Benefits

Competitive Compensation

Work-Life Balance

Tailored Benefits

Career Growth and Support

Exclusive Perks

Qualifications

• 2+ years of experience in an administrative position.
• Familiarity with basic bookkeeping principles.
• Proficient in MS Office applications.

Responsibilities

• Prepare and follow-up on client invoices and manage client data.
• Process incoming invoices and ensure timely payments.
• Support the supervisor and assist with administrative duties.

Skills

Administrative Support

Bookkeeping Principles

MS Office Suite

Organizational Skills

Problem-Solving Skills

Multitasking

French Proficiency

Education

High School Diploma or Equivalent

Tools

CRM (Epic)

Job description

Accounts Receivable Administrator (Hybrid)

National Employee Benefits & Retirement

HUB International’s National Employee Benefits and Retirement Team is dedicated to driving growth and excellence across Canada by supporting our regional teams. As strategic partners, this team collaborates with local offices to expand and enhance our Employee Benefits and Retirement divisions, ensuring we deliver best-in-class solutions for clients nationwide. Through innovative strategies, expert guidance, and a shared commitment to success, the National Team empowers our regions to meet evolving market demands, strengthen client relationships, and achieve sustainable growth in the benefits and retirement space.

About The Role

The Accounts Receivable Administrator will be responsible for a variety of administrative tasks, including preparing and following-up on client invoices, managing client data, preparing reports, and providing general support.

What You’ll Do

Client Invoicing and Accounts Receivable:

• Prepare client invoices for consultant review, send to clients, and ensure timely payment.

• Follow-up on all outstanding payments (accounts receivable).

• Process and forward incoming invoices to the appropriate department for payment.

• Engage with our Hub Financial Centre (HFC) as required to ensure accurate and timely processing of client payments.

• Coordinate all aspects of insurer commission payments and allocation. Ensuring commissions are received in a timely and accurate manner, and all statements are stored in our central repository.

• Manage daily activities in our CRM (Epic)

• Set up new clients in all client systems and update all client lists accordingly.

• Support the Provincial licensing process for our consultants and ensure all clients are accurately aligned

Client Records & Data Management:

• Manage all client transactions in our CRM / system of record

• Ensure timely, accurate completion of all financial transactions

• Download, organize, and save monthly data from specified websites and sources. (i.e.: commission and bank statements for the NAT team).

• Maintain and organize digital and physical files and records

General Administrative Support :

• Provide support to the supervisor and act as a point of contact during their absence.

• Assist with recurring tasks and additional administrative duties as needed.

• Support the preparation of materials and logistics for meetings and events.

• Other administrative duties, as required.

What You’ll Need for Success

• 2+ years of experience in an administrative position.

• Familiarity with basic bookkeeping principles to support accurate financial record-keeping and reconciliation tasks.

• Prior experience as an administrative assistant or in a relevant administrative role.

• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).

• Excellent organizational and time-management skills.

• Strong attention to detail and problem-solving skills.

• Ability to multitask and prioritize daily workload.

• Curious, problem-solver with a strong ability to follow clues and see complex situations through to resolution.

• Proficiency in French is an asset.

What’s in it for you?

Your well-being is our priority, and we back this up with a wealth of benefits:

• Competitive Compensation: Benefit from a pay structure that includes incentives, bonuses, and opportunities to increase your earnings.

• Work-Life Balance: Enjoy flexible work arrangements and generous time off to support your personal and professional life.

• Tailored Benefits: Access a personalized benefits package, including company-matched RRSPs, designed to meet your unique needs.

• Career Growth and Support: Invest in your future with HUB! Take advantage of our sponsored training and development programs, tuition reimbursement opportunities, and coverage for professional license fees and membership dues—everything you need to support your growth and excel in your career.

• Exclusive Perks: Take advantage of discounts on events, travel, accommodations, and personal home & auto insurance.

At HUB, we believe that diversity drives innovation, equity fosters opportunity, and inclusion creates a culture where everyone thrives. We are committed to building a workplace that reflects the communities we serve and where every employee feels valued, respected, and empowered to bring their whole self to work. By embracing diverse perspectives and fostering an inclusive environment, we cultivate a collaborative and dynamic team that delivers exceptional results for our clients and communities.

Why Choose HUB?

When you choose HUB, you're choosing a competitive, exciting, and friendly work environment that strategically positions you for longevity and offers significant advancement, growth, and success opportunities. To read more about HUB, please visit - About Us - HUB International

About HUB International

Headquartered in Chicago, Illinois, Hub International Limited is a leading full-service global insurance broker and financial services firm providing risk management, insurance, employee benefits, retirement and wealth management products and services. With more than 19,000 employees in offices located throughout North America, HUB’s vast network of specialists brings clarity to a changing world with tailored solutions and unrelenting advocacy, so clients are ready for tomorrow.

Through our dedication to excellence and innovation, we are proud to have achieved the remarkable distinction of ranking 5th largest insurance brokerage worldwide! We're not just an insurance broker, we bring clarity to a changing world with tailored solutions and unrelenting advocacy.

If you’re interested in learning how you can grow your career at HUB, visit our Careers Page to explore our opportunities.

Department Office Administration & Clerical Required Experience: 1-2 years of relevant experience Required Travel: No Travel Required Required Education: High school or equivalent