Accounts Payable Specialist

Elby Professional Recruitment; Vaughan; On-site; CAD 60,000 - 65,000; Full time

Job summary

Elby Professional Recruitment is seeking an experienced Accounts Payable Specialist for a Vaughan, Ontario-based distributor. This permanent, full-time role requires high-volume AP processing and strong vendor relations, with salary range of CAD 60,000 to CAD 65,000 and onsite hours from 8am to 5pm.

You will process invoices, reconcile statements, prepare cheque runs, and collaborate with internal teams to resolve issues.

Qualifications

• 3-5 years of full-cycle accounts payable experience.
• Post-secondary education in a related field and/or a certificate in accounting or bookkeeping.
• Strong understanding of AP processes, policies and procedures.
• Excellent problem-solving, written and verbal communication skills.
• Strong organization, prioritization and time management, with close attention to detail.
• Strong Microsoft Office skills (Excel, Word and Outlook); knowledge of Infor is an asset.

Responsibilities

• Process and match vendor invoices, confirming prices and quantities against purchase orders.
• Prepare and process weekly cheque runs and EFT payments, making sure payment terms are met.
• Reconcile monthly vendor statements and related transactions.
• Maintain vendor files and accurate documentation for internal and external requirements.
• Review and investigate older purchase orders each month.
• Investigate and resolve invoice discrepancies before due dates.
• Work closely with other departments to obtain invoice approvals and clear outstanding AP issues.
• Respond to and resolve vendor inquiries promptly.

Skills

AP processes

Attention to detail

Communication

Time management

Organization

Education

Post-secondary education or accounting certificate

Tools

Infor

Microsoft Excel

Job description

Accounts Payable Specialist Location: Vaughan, Ontario Employment type: permanent full-time Salary: $60,000 – $65,000 per year Hours: 8am - 5pm, work is onsite

About the Opportunity

Our client, an established, growing distributor with multiple branches, is looking for an experienced Accounts Payable Specialist. You will keep a high-volume AP function running accurately and on time, work closely with internal teams and build strong vendor relationships by paying within terms and discount windows.

What You'll Do

• Process and match vendor invoices, confirming prices and quantities against purchase orders
• Prepare and process weekly cheque runs and EFT payments, making sure payment terms are met
• Reconcile monthly vendor statements and related transactions
• Maintain vendor files and accurate documentation for internal and external requirements
• Review and investigate older purchase orders each month
• Investigate and resolve invoice discrepancies before due dates
• Work closely with other departments to obtain invoice approvals and clear outstanding AP issues
• Respond to and resolve vendor inquiries promptly

What You Bring

• 3-5 years of full-cycle accounts payable experience, including high-volume transaction processing
• Post-secondary education in a related field and/or a certificate in accounting or bookkeeping
• Strong understanding of AP processes, policies and procedures
• Excellent problem-solving, written and verbal communication skills
• Strong organization, prioritization and time management, with close attention to detail
• Strong Microsoft Office skills (Excel, Word and Outlook); knowledge of Infor is an asset

To be eligible for this role, you must be legally eligible to work in Canada.

Please note that we use AI tools as part of our recruitment process to enhance efficiency and improve candidate experience.

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