Accounts Payable Specialist

ODL, Inc.; Vaughan; Vor Ort; CAD 55.000 - 75.000; Vollzeit

Zusammenfassung

ODL is seeking an Accounts Payable Specialist in Vaughan, ON to manage the full cycle of accounts payable and ensure accuracy in vendor invoicing and payments. You will collaborate with management, reconcile statements, and support process improvement initiatives.

The role emphasizes audit readiness, control adherence, and effective communication with vendors while contributing to cash flow planning and AP reporting. A 3–5 year background in AP or accounting is preferred.

Qualifikationen

• 3–5 years of progressively responsible experience in accounts payable or general accounting.
• Post-secondary diploma or certificate in accounting, bookkeeping, business administration, or a related field.
• Strong proficiency in Excel, Outlook and familiarity with Microsoft Office Suite; ERP experience.

Aufgaben

• Oversee the full cycle of accounts payable, including invoice receipt, validation of goods receipts, posting of vendor invoices, and preparation of payments.
• Reconcile vendor statements and resolve discrepancies to maintain strong vendor relationships.
• Support audits by preparing documentation, reconciliations, and explanations as required.
• Lead initiatives to define and improve AP processes and systems; identify automation opportunities.
• Assist with cash flow forecasting and KPI reporting for Finance and Operations.

Kenntnisse

Accounts payable

Excel proficiency

Analytical skills

Attention to detail

Ausbildung

Accounting diploma

Related experience

Tools

ERP systems

Microsoft Office

Jobbeschreibung

## Accounts Payable SpecialistApply: Vaughan, ON: Full time: Posted Yesterday: R004287### Job Profile SummaryThe Accounts Payable Specialist is responsible for overseeing the full cycle of accounts payable, including validation and processing of vendor invoices, reconciliation of statements, and preparation of outgoing payments. This role ensures accuracy, compliance with procurement policies and internal controls, and timely recognition of vendor obligations. In addition to transactional processing, Accounts Payable Specialist plays a key role in process improvement, vendor relationship management, cash flow planning support, and accounts payable reporting to strengthen financial decision-making. ### Job Description* Reports to the Senior Financial Analyst – Operations* Collaborate effectively with management across the organization.* Oversee the full cycle of accounts payable, including invoice receipt, validation of goods receipts, posting of vendor invoices, and preparation of payment* Ensures adherence to company AP policies, internal controls, and audit requirements.* Acts as a primary point of contact for escalated vendor inquiries, reconciles vendor statements, and proactively resolves discrepancies to maintain strong vendor relationships.* Supports internal and external audits by preparing documentation, reconciliations, and explanations as required.* Leads initiatives to define, document, and improve accounts payable processes and systems. Identifies opportunities to automate or streamline workflows and implements best practices.* To support cash flow forecasting, ensuring vendor payment recommendations are aligned with working capital optimization goals.* Prepares AP-related reporting and analysis, including accruals, aging reports, discount utilization, and other metrics to support Finance and Operations KPI reporting.* Provides input and recommendations to management on improving vendor terms, payment practices, and process efficiency.* Perform other relevant duties as assigned.## Requirements### Experience* Minimum 3–5 years of progressively responsible experience in accounts payable or general accounting.* Proven track record of managing high-volume transaction processing with accuracy and attention to detail.* Demonstrated ability to resolve vendor inquiries and reconcile discrepancies in a professional and timely manner.### Education* Post-secondary Diploma or Certificate in Accounting, Bookkeeping, Business Administration, or a related field (preferred).* Equivalent combination of education and relevant experience will be considered.### Technical Knowledge* Strong proficiency in Microsoft Excel, Outlook and familiarity with Microsoft Office Suite.* Working knowledge of ERP/accounting systems and accounts payable workflows.* Solid understanding of accounting principles and best practices in accounts payable.### Other Skills* Strong analytical and problem-solving skills, with ability to assess process bottlenecks and recommend improvements.* Able to work independently, manage time effectively, and take ownership of assigned responsibilities.* Proactive communicator who can collaborate effectively across departments and with external vendors.* Adaptable and solutions-oriented, with a continuous improvement mindset.**Shift**First Shift (Canada)