Accounts Payable Specialist

ODL Doors; Canada; On-site; CAD 55,000 - 70,000; Full time

Job summary

ODL in Canada is seeking an Accounts Payable Specialist to manage the full cycle of AP, from invoice validation and posting to payment processing and vendor inquiries. You will ensure compliance with policies, maintain internal controls, and support audits and month-end close.

The role emphasizes process improvement, vendor relations, and cash flow forecasting. Strong Excel/ERP experience and attention to detail are essential, along with the ability to work independently and collaborate across

Qualifications

• 3–5 years in accounts payable or general accounting.
• Experience with high-volume transaction processing with accuracy.
• Ability to resolve vendor inquiries and reconcile discrepancies.

Responsibilities

• Oversee full cycle of accounts payable, including invoice receipt, validation, posting and payment preparation.
• Ensure compliance with AP policies and internal controls; assist audits.
• Lead process improvement initiatives and automation to streamline workflows.
• Prepare AP reporting and analytics to support KPI reporting and cash flow planning.

Skills

Attention to detail

Analytical skills

Proactive communicator

Education

Diploma or Certificate in Accounting

Tools

Microsoft Excel

Microsoft Outlook

ERP systems

Accounting software

Job description

Job Profile Summary

The Accounts Payable Specialist is responsible for overseeing the full cycle of accounts payable, including validation and processing of vendor invoices, reconciliation of statements, and preparation of outgoing payments. This role ensures accuracy, compliance with procurement policies and internal controls, and timely recognition of vendor obligations. In addition to transactional processing, Accounts Payable Specialist plays a key role in process improvement, vendor relationship management, cash flow planning support, and accounts payable reporting to strengthen financial decision‑making.

Job Description

Reports to the Senior Financial Analyst – Operations. Collaborate effectively with management across the organization. Oversee the full cycle of accounts payable, including invoice receipt, validation of goods receipts, posting of vendor invoices, and preparation of payment. Ensures adherence to company AP policies, internal controls, and audit requirements. Acts as a primary point of contact for escalated vendor inquiries, reconciles vendor statements, and proactively resolves discrepancies to maintain strong vendor relationships. Supports internal and external audits by preparing documentation, reconciliations, and explanations as required. Leads initiatives to define, document, and improve accounts payable processes and systems. Identifies opportunities to automate or streamline workflows and implements best practices. To support cash flow forecasting, ensuring vendor payment recommendations are aligned with working capital optimization goals. Prepares AP‑related reporting and analysis, including accruals, aging reports, discount utilization, and other metrics to support Finance and Operations KPI reporting. Provides input and recommendations to management on improving vendor terms, payment practices, and process efficiency. Perform other relevant duties as assigned.

Requirements

• Experience Minimum 3–5 years of progressively responsible experience in accounts payable or general accounting.
• Proven track record of managing high-volume transaction processing with accuracy and attention to detail.
• Demonstrated ability to resolve vendor inquiries and reconcile discrepancies in a professional and timely manner.

Education

• Post‑secondary Diploma or Certificate in Accounting, Bookkeeping, Business Administration, or a related field (preferred).
• Equivalent combination of education and relevant experience will be considered.

Technical Knowledge

• Strong proficiency in Microsoft Excel, Outlook and familiarity with Microsoft Office Suite.
• Working knowledge of ERP/accounting systems and accounts payable workflows.
• Solid understanding of accounting principles and best practices in accounts payable.

Other Skills

• Strong analytical and problem‑solving skills, with ability to assess process bottlenecks and recommend improvements.
• Able to work independently, manage time effectively, and take ownership of assigned responsibilities.
• Proactive communicator who can collaborate effectively across departments and with external vendors.
• Adaptable and solutions‑oriented, with a continuous improvement mindset.

Shift

First Shift (Canada)

OUR HISTORY

A Foundation Customers Trust With a heritage of creating products for the home that dates back to 1945, ODL remains synonymous with stability, quality, and confidence. Yet, after more than 75 years, we feel our best days are ahead of us. Thanks to our exceptional portfolio of entry doors and doorlights, the industry’s leading lineup of enclosed blinds, and an expanding international presence, the opportunities are limitless. Family‑owned and privately operated, we aim to build upon what’s made us successful through the years: a culture of treating people well, coupled with constant innovation.