Accounts Payable Coordinator

Toro Group of Companies; Vaughan; On-site; CAD 55,000 - 60,000; Full time

Job summary

Toro Group of Companies is seeking a detail-oriented Accounts Payable Coordinator to join our finance team in Vaughan, Canada. You will manage day-to-day AP activities across multiple entities, ensuring timely and accurate processing of invoices, expense reports, and payments in a computerized, automated environment.

Ideal candidates have 2+ years in AP, strong attention to detail, and proficiency with MS Excel and accounting software.

Qualifications

• Post secondary education in accounting is required.
• 2+ years of experience in accounts payable.
• Strong attention to detail and time management.
• Excellent written and verbal communication skills.
• Ability to work independently and in a team.

Responsibilities

• Process high-volume vendor invoices for multiple entities in a paperless environment using AP automation tools.
• Review subcontractor billing and manage progress billing and holdbacks with project managers.
• Ensure supporting documentation and approvals are in place before processing payables.
• Process payments using EFT, ACH, wires, and other methods across currencies.
• Support month-end close, vendor reconciliation, and reporting timelines.
• Collaborate with internal departments and vendors to resolve disputes.
• Adhere to company policies and regulatory standards.
• Assist with audits and AP filing and reporting activities.

Skills

Attention to detail

Time management

Deadline management

Communication

Organizational skills

Education

Post secondary education in accounting

Tools

MS Word

Excel

Windows

Accounting software

Automation tools

Job description

We are seeking a detail-oriented and highly organized Accounts Payable Coordinator to join our finance team in a multi-entity manufacturing and construction environment. The ideal candidate will be responsible for managing the day-to-day operations of the accounts payable function, ensuring timely and accurate processing of invoices, expense reports, and payments involving multiple currencies in a computerized and automated settings.

Key Responsibilities

• Responsible for timely and accurate processing of high-volume vendor invoices for multiple entities in a paperless working environment using AP automation tools-RPA, OCR.
• Review and process subcontractor/installers billing, manage and reconcile progress billing and holdbacks in coordination with project managers and subcontractors/installers.
• Ensuring all required supporting documentation and approval is in place prior to payable processing and escalating issues accordingly.
• Process payments using multi types of payment methods (EFT, ACH, Wires, Bill Payments, Credit Cards, Checks) and with different currencies in multiple entities settings.
• Responsible for month end close processes ensuring timelines are met for invoice processing, vendor reconciliation, and reporting.
• Laise with internal departments and vendors to resolve disputes and discrepancies.
• Ensure adherence to company policies and procedures, comply with various government regulations, tax laws and financial reporting standards.
• Other job-related duties/special projects and support activities as required

Other Duties

Identify inefficiencies in AP workflow and suggest and support a culture of continuous improvement and assist in implementing these improvements.

• Assists in audits by preparing documentation and responding to inquiries.
• Update and reconcile various accounts payable reports as required.
• Aid in the maintenance of AP filing systems.

Qualifications

• Post secondary education in accounting
• 2+ years of experience in accounts payable preferably in manufacturing and/or construction industry
• Excellent attention to detail, good time management and ability to meet deadlines
• Strong communication, interpersonal and organizational skills, ability to work independently and in a team setting.
• Proficiency in MS Word, Excel, Windows, accounting and automation software and tools

Compensation: $55,000 - $60,000 annually, based on the successful candidate's qualifications, skills, and experience.