Accounts Payable Specialist

Muskoka Lumber and Building Supplies Centre; Port Carling; On-site; CAD 55,000 - 66,000; Full time

Job summary

Muskoka Lumber is seeking an Accounts Payable Specialist to join our Port Carling finance team. You will manage high-volume AP processing, 3-way matching, and vendor reconciliations across multiple branches, ensuring accuracy and timely payments.

You'll collaborate with Procurement, Operations, and Manufacturing to validate receipts, maintain vendor data, and support ERP modernization. A strong, detail-oriented finance professional with Excel and ERP experience will thrive in this role.

Qualifications

• Diploma or Bachelor's degree in Accounting, Business Administration, Finance, or equivalent experience.
• 3-5 years of Accounts Payable experience, preferably in manufacturing, distribution, or construction supply.
• Strong Excel skills (VLOOKUP/XLOOKUP, pivot tables) and experience with ERP systems (Epicor/BisTrack, Dynamics, Sage).
• Proven ability to manage 3-way invoice matching and reconcile vendor statements.
• Excellent verbal and written communication skills for vendor inquiries and cross-team collaboration.
• Adaptable to a finance team undergoing transition and process standardization.
• Valid Ontario Class G License with ability to travel between sites and lift up to 40 lbs.

Responsibilities

• Process high-volume vendor invoices and perform 3-way matching against POs, packing slips, and work orders.
• Execute timely payment runs (EFT, cheque, wire) and reconcile vendor statements.
• Maintain up-to-date vendor master data including banking details and terms.
• Collaborate with Procurement, Branch Managers, Operations, and Manufacturing to validate receipts and resolve variances.
• Assist with ERP workflow improvements and ensure tax compliance and month-end close discipline.
• Serve as primary finance contact for AP inquiries from vendors and internal teams.
• Provide general administrative support to the Finance department.

Skills

Accounts Payable

3-way matching

Excel

ERP systems

Vendor communication

Adaptability

Education

Accounting/Business degree

Tools

Epicor BISTrack

Microsoft Dynamics

Sage

Job description

Salary Range: $55,250.00 To $66,079.00 Annually

Classification

Full Time, Permanent

Typical Schedule

42.5 hours per week, typically 8:00am - 5:00pm Monday to Friday

Primary Location

Port Carling

Wage Information

$55,250 - $66,079 per year, based on qualifications and experience.

Number of Positions

1

Reason for Vacancy

Backfill (Promotion)

Posting Closing Date

Sunday, October 25th, 2026

Join the Muskoka Lumber Team in Port Carling!

Who we are

Muskoka Lumber is a growing, professionally managed $80M regional business undergoing an exciting transition toward a modernized operating model. We are seeking an Accounts Payable Specialist to serve as a cornerstone of our Finance team. This is a critical role responsible for the accurate and timely processing of vendor invoices, payment cycles, financial transactions, and reconciliations across multiple branches and manufacturing divisions.

Supporting a high-volume, multi-entity Accounts Payable environment, you will contribute directly to improved financial controls, streamlined workflows, and a stable financial foundation for a company experiencing workforce transitions, high inventory levels, and complex value-added operations. This position is best suited for a highly organized, detail-oriented finance professional who thrives in a fast-paced environment and enjoys bringing structure to complex processes.

Key Responsibilities

As the Accounts Payable Specialist, you will ensure the accurate, timely, and controlled processing of vendor invoices, payment cycles, and financial reconciliations. In this role, you will:

• Process Invoices & 3-Way Matching: Receive, code, and process high-volume vendor invoices, performing 3-way matching against purchase orders, packing slips, and work orders for building materials and manufacturing purchases.
• Manage Payment Cycles: Execute timely payment runs (EFT, cheque, wire), capture early payment discounts, and reconcile vendor statements to resolve billing or shipment discrepancies promptly.
• Maintain Vendor Master Data: Maintain up-to-date vendor profiles, including banking details, credit terms, and period contract compliance reports.
• Drive Cross-Functional Collaboration: Partner with Procurement, Branch Managers, Operations, and Manufacturing to validate received goods, resolve PO variances, and support physical inventory counts.
• Support Financial Modernization: Assist with ERP workflow improvements (Bistrack, Microsoft Dynamics, Beanworks), adhere to internal financial controls, ensure tax compliance (HST), and maintain month-end close discipline.
• Act as a Liaison: Serve as the primary finance contact for AP-related inquiries from vendors, purchasing teams, and operational leadership.
• Provide general administrative, office, and clerical support to the Finance department as needed.
  

What you bring

At Muskoka Lumber, we look for professionals who balance technical proficiency with a collaborative, service-oriented mindset. Required skills, abilities, and attributes:

• Diploma or Bachelor's degree in Accounting, Business Administration, Finance, or equivalent experience.
• 3-5 years of Accounts Payable experience , preferably within manufacturing, distribution, or construction supply. Knowledge of ASPE and Canadian sales tax (HST) compliance
• Technical Proficiency: Strong Excel skills (VLOOKUP/XLOOKUP, pivot tables) and experience with ERP systems (Epicor/BisTrack, Dynamics, Sage, or similar).
• Reconciliation & Matching Skills: Proven ability to manage 3-way invoice matching, interpret vendor statements, reconcile clearing accounts and subledgers, and resolve PO/pricing discrepancies.
• Communication Skills: Excellent verbal and written communication skills for navigating vendor inquiries and maintaining professional relationships across operations.
• Adaptability: A proactive approach to working within a finance team undergoing transition and a willingness to contribute to new process standardization.
• License & Physical Requirements: Valid Ontario Class G License with a clean driver's abstract for multi-site travel, and physical capability to perform essential duties, including lifting up to 40lbs during inventory counts.

Why You’ll Love Working with Us

We know the value of hard work—and we make sure it’s rewarded in ways that matter, both on the job and at home:

• No regularly scheduled weekend shifts - Enjoy your time off with a reliable Monday to Friday schedule
• Standard daytime hours - Predictable work hours that support a balanced lifestyle
• Enjoy work-life balance - Muskoka Lumber stores are closed on most (if not all) statutory holidays, giving you more time for family, rest, and personal pursuits.
• Holiday break - We close our stores over the Christmas season so you can spend time with family. Use your vacation days with no formal request needed.
• Staff discounts - Save on building materials and supplies with exclusive employee pricing
• Health & wellness benefits - Including comprehensive dental, vision, and life insurance coverage
• Supportive team culture - Friendly coworkers, hands-on training, and a leadership team that listens
• Room to grow - We love to promote from within and support you as your skills evolve
• Staff events & engagement activities - BBQs, team lunches, seasonal celebrations, giveaways and more to keep work fun and connected
• Regular wage reviews - We conduct routine pay assessments to ensure your compensation stays fair and competitive

At Muskoka Lumber people are confident in the quality ingrained in everything we do, and our commitment to this standard is reflected by the fairness and integrity of our hiring process. As an Equal Opportunity Employer, a member of our team personally reviews every application - with minimal AI input - to ensure a transparent and thoughtful selection process. We welcome individuals from diverse backgrounds and provide accommodations upon request to support an inclusive recruitment process. For assistance, contact [e-mail] or 705-380-3791. This job posting will be retained for three years per Ontario employment regulations.

8:00 am - 5:00 pm Monday to Friday, occasional early morning, evening or weekend hours may be required. (No regularly scheduled evenings/weekends.)
42.5 hours per week.