Senior Accounts Payable Specialist

OSL Retail Services Inc.; Mississauga; On-site; CAD 72,000 - 80,000; Full time

Benefits offered by this job

Award-winning culture

Employee development programs

Job summary

OSL Retail Services Inc. in Mississauga, Ontario, invites applications for a Senior Accounts Payable Specialist on a 15-month contract. The role covers full AP cycle, vendor management, reconciliations, forecasting, and GL entries in a fast-paced environment.

The ideal candidate has 3-5 years’ AP experience, strong Excel skills, and ERP exposure. The package includes a competitive salary and a holistic benefits offering.

Qualifications

• 3-5 years of accounts payable or related accounting experience.
• Experience with ERP systems is an asset.
• Strong attention to detail and accuracy with numbers.
• Professional ethics and ability to work under pressure with tight deadlines.
• Ability to handle multiple tasks in a dynamic environment.
• Solid MS Office skills, especially intermediate Excel.
• Ability to respond professionally to vendor inquiries.

Responsibilities

• Approve, process, and pay high-volume vendor invoices and expense reports with proper backups and classifications.
• Set up and maintain vendor master data and banking details after approval.
• Prevent fraud by verifying vendor banking details verbally with senior contacts.
• Ensure tax compliance, including PST self-assessments and remittance where applicable.
• Monitor uncashed cheques, process stop payments, and reissue payments as needed.
• Analyze and update lease schedules according to guidelines.
• Submit payout forecasts to Treasury monthly and as needed.
• Prepare journal entries and uploads for adjustments including GST statements.
• Analyze and clear risk items and open items in suspense in reports.
• Assist Accounting Manager with audits and respond to queries from auditors.
• Lead expert for expense systems and improvements; support system changes.
• Act as administrative/system lead for internal accounting operations.

Skills

AP experience

Attention to detail

Excel proficiency

Professional ethics

Multitasking

Vendor inquiries handling

Education

Bachelor’s degree or equivalent

Tools

ERP systems

Job description

Overview

At OSL Retail Services, we believe people are the heart of everything we do, and it is an exciting time to be part of something special! Our momentum is growing, and is fueled by innovation, collaboration, and a shared entrepreneurial spirit that drives real results. Founded in 2012 in Mississauga, Ontario, OSL delivers customized sales solutions in retail, direct sales, and customer acquisition, all built on a foundation of integrity, respect, and passion. Our culture thrives on connection, purpose, and growth. If you’re looking for a place where your talents are valued, your ideas matter, and your career can grow, we’d love to meet you.

About The Role

We are currently seeking a Senior Accounts Payable Specialist. Reporting to the Manager, Accounts Payable, this role is responsible for the full cycle of accounts payable, including reconciliations, employee and vendor queries, payment processing, vendor accruals, forecasting, general ledger entries, and the preparation and analysis of various internal and external reports. The ideal candidate is highly detail-oriented, accurate with numbers, and experienced in high-volume AP operations within a fast-paced corporate environment.

Please note this position is a 15-month contract.

What you’re responsible for:

• Approve, process, and pay high-volume vendor invoices and expense reports in a timely manner, ensuring correct backups, G/L codes, cost centers, and tax jurisdictions, while performing duplication checks and ensuring compliance with company policies
• Setup and maintain vendor master data and vendor banking details after approval of registration request
• Prevent fraud by performing verbal verification of vendor banking details and communicating professionally with senior vendor contacts (CFO, CEO, Controllers, etc.)
• Ensure tax compliance, including detecting and posting provincial sales tax (PST) self-assessments for applicable jurisdictions and perform remittance where applicable
• Monitor uncashed cheques, process stop payments, reverse payments, and reissue payments as needed
• Analyze, maintain, and update lease schedules according to corporate guidelines
• Analyze and submit payout forecasts to the Treasury team on a monthly and as-needed basis
• Analyze, prepare and submit uploads or journal entries for bi-weekly, monthly, or as-needed adjustments including monthly customs GST statement processing, specific corporate division transactions posting to sales accrual G/L according to material CO segments, multi-business areas or multi-tax jurisdictions invoice transactions and credits, etc
• Analyze and fulfill weekly and monthly FSCS risk items reports of high volume, clear open items in suspense or temporary holding G/Ls or internal accounts
• Assist the Accounting Manager with audits, answer queries, generate reports or fulfill test sampling requests by internal or external auditors and prepare backup as required
• Analyze and clear weekly/monthly risk items, open items in suspense or temporary holding accounts
• Manage AP balance confirmations and related corporate reporting requirements
• Perform timely month-end closing activities, including approving/rejecting parked documents, posting vendor accruals, and clearing related cost centers
• Act as a lead expert for expense systems, supporting improvements, user experience enhancements, and testing of system changes
• Act as administrative/system management lead for 2 or more internal accounting operations proprietary systems

To join our team

• Bachelor’s degree or equivalent work experience
• 3-5 years of relevant accounts payable or accounting experience preferred
• Experience with ERP systems is an asset
• Strong attention to detail and accuracy working with numbers
• Professional ethics, quality-oriented, and ability to work under pressure while meeting tight deadlines with minimal supervision
• Ability to handle multiple tasks in a dynamic environment
• Excellent computer skills in an MS Office environment, primarily intermediate Excel
• Ability to respond with professionalism and candor to vendor inquiries

The salary range for this role is $72K to $80K. Your final compensation will reflect your years of experience and beyond the numbers, we’re proud to offer a holistic package that includes:

• Award-winning culture: Proud to be one of Canada’s Best Managed Companies for 8 years running - now a Platinum Club member.
• Invested in you: Structured employee development programs designed to help you thrive.

We’re committed to supporting your success every step of the way. What are the next steps?

The Interview Process

Step 1:

If your profile is a match, we will invite you for a first conversation with the recruiter.

Step 2:

The next step is a virtual or in person interview with the hiringmanager.

Step 3:

The final step is an in-person interview with the hiring manager and extended team members.

We thank all interested applicants; however, only qualified candidates will be contacted. This position requires successful completion of a criminal background check. OSL is committed to an inclusive workplace that does not discriminate against race, nationality, religion, age, marital status, physical or mental disability, sexual orientation, gender, or gender identity. We believe in diversity and encourage any qualified individual to apply.