Accounts Payable Specialist

Space Ops; Hamilton; On-site; CAD 65,000 - 80,000; Full time

Benefits offered by this job

Health & Dental

Wellness Spending Accounts

Perkopolis discount

On-Site Gym

Coffee Bar

Unlimited Snacks

Monthly Events

Professional Growth

Job summary

Space Ops is seeking an Accounts Payable Specialist to manage high-volume vendor invoices, ensure accurate coding, and support month-end close in a fast-growing fintech environment. You will collaborate with Finance, Operations, HR and Leadership, process payments (EFT/ACH), prepare aging reports, and drive process improvements, including QuickBooks workflows.

You will contribute to scaling AP operations with precision, maintain audit-ready documentation, and participate in policy and compliance

Qualifications

• 2–4 years of Accounts Payable experience (preferably in SaaS, tech, or fintech).
• Strong working knowledge of AP systems and technology.
• High attention to detail and strong organizational skills.
• Comfortable working in a fast-paced, high-growth environment.
• Strong communication skills (you’ll be working cross-functionally).
• Ability to prioritize and manage multiple deadlines.

Responsibilities

• Process high-volume vendor invoices accurately and efficiently in AP systems.
• Match invoices and receipts.
• Ensure proper coding to GL accounts and cost centers.
• Manage payment runs (EFT, ACH, wire transfers, etc.).
• Maintain organized and audit-ready documentation.
• Prepare weekly and monthly AP aging reports.
• Assist with month-end close activities.
• Reconcile vendor statements and investigate variances.
• Support audits by providing documentation and explanations.
• Identify automation opportunities and streamline AP workflows.

Skills

Accounts Payable

AP software

Attention to detail

Communication

Time management

Tools

QuickBooks

Job description

The Accounts Payable Specialist is responsible for ensuring accurate, timely, and compliant processing of all vendor payments while maintaining clean, audit-ready records. This position supports the financial health of the organization by managing high-volume AP transactions, partnering closely with internal teams and external vendors, and contributing to smooth month-end close activities. The role also plays an active part in improving processes, driving efficiency, and scaling accounts payable operations with precision and professionalism. A solid understanding of multi-entity accounting is required.

What You’ll Be Doing

Accounts Payable Operations

• Process high-volume vendor invoices accurately and efficiently in AP systems.
• Match invoices and receipts.
• Ensure proper coding to GL accounts and cost centers.
• Manage payment runs (EFT, ACH, wire transfers, etc.).
• Maintain organized and audit-ready documentation.

Vendor & Stakeholder Coordination

• Act as the main point of contact for vendor inquiries and payment follow-ups.
• Build strong relationships with external vendors and internal department leads.
• Collaborate with Finance, Operations, HR, and Leadership teams for approvals and clarifications.?? ??**(the dislocated text?***"}

  Reporting & Financial Support

  • Prepare weekly and monthly AP aging reports.
  • Assist with month-end close activities.
  • Reconcile vendor statements and investigate variances.
  • Support audits by providing documentation and explanations.
  • Track expenses and help identify process improvement opportunities.

  Process Improvement

  • Help streamline AP workflows in QuickBooks.
  • Identify automation opportunities.
  • Contribute ideas to improve efficiency in a scaling fintech environment.
  • Support policy documentation and compliance procedures.

  What We’re Looking For

  • 2 – 4 years of Accounts Payable experience (preferably in SaaS, tech, or fintech).
  • Strong working knowledge of AP systems and technology.
  • High attention to detail and strong organizational skills.
  • Comfortable working in a fast-paced, high-growth environment.
  • Strong communication skills (you’ll be working cross-functionally).
  • Ability to prioritize and manage multiple deadlines.

  Compensation & Perks

  • $65,000 – $80,000 Annual Compensation.
  • Annual Bonus.
  • Health & Dental Benefits.
  • Health & Wellness Spending Accounts.
  • Perkopolis Staff Discounts.
  • On-Site Gym + Planet Fitness Membership Concessions.
  • Coffee Bar with Barista + Unlimited Snacks.
  • Monthly Events, Friday Lunches & Daily Breakfast.
  • Professional Growth & Development Opportunities.

  Space Ops welcomes applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

  AI Disclosure: As part of our recruitment process, we may use AI-enabled tools to support the screening and assessment of applications. All AI-generated recommendations and outputs are reviewed and validated by our recruitment team.