Accounts Payable Specialist

Space Ops; Canada; On-site; CAD 65,000 - 80,000; Full time

Benefits offered by this job

Health benefits

Dental coverage

Wellness spending

Staff discounts

On-site gym

Free snacks

Monthly events

Career development

Job summary

Space Ops is seeking an Accounts Payable Specialist to manage high-volume vendor invoicing, payments, and close activities. The role emphasizes accuracy, timely processing, and audit-ready records in a fast-growing fintech environment.

You will collaborate with Finance, Operations, HR, and leadership to resolve discrepancies, improve AP workflows, and support compliance across multiple entities. Prior experience in SaaS/tech finance is preferred.

Qualifications

• 2–4 years of accounts payable experience, preferably in SaaS/tech/fintech.
• High attention to detail and strong organizational skills.
• Comfortable working in a fast-paced, high-growth environment.
• Excellent cross-functional communication and deadline prioritization.

Responsibilities

• Process high-volume vendor invoices accurately and efficiently in AP systems.
• Match invoices to receipts and ensure proper coding to GL accounts and cost centers.
• Manage payment runs (EFT, ACH, wire transfers, etc.).
• Maintain organized, audit-ready documentation for internal and external audits.

Skills

Accounts Payable

Attention to detail

Communication

Time management

Cross-functional collaboration

Tools

AP systems

Job description

The Accounts Payable Specialist is responsible for ensuring accurate, timely, and compliant processing of all vendor payments while maintaining clean, audit-ready records. This position supports the financial health of the organization by managing high-volume AP transactions, partnering closely with internal teams and external vendors, and contributing to smooth month-end close activities. The role also plays an active part in improving processes, driving efficiency, and scaling accounts payable operations with precision and professionalism. A solid understanding of multi-entity accounting is required.

What You’ll Be Doing

Accounts Payable Operations

• Process high-volume vendor invoices accurately and efficiently in AP systems.
• Match invoices and receipts.
• Ensure proper coding to GL accounts and cost centers.
• Manage payment runs (EFT, ACH, wire transfers, etc.).
• Maintain organized and audit-ready documentation.

Vendor & Stakeholder Coordination

• Act as the main point of contact for vendor inquiries and payment follow-ups.
• Build strong relationships with external vendors and internal department leads.
• Collaborate with Finance, Operations, HR, and Leadership teams for approvals and clarifications.
• Resolve discrepancies proactively and professionally.

Reporting & Financial Support

• Prepare weekly and monthly AP aging reports.
• Assist with month-end close activities.
• Reconcile vendor statements and investigate variances.
• Support audits by providing documentation and explanations.
• Track expenses and help identify process improvement opportunities.

Process Improvement

• Help streamline AP workflows in QuickBooks.
• Identify automation opportunities.
• Contribute ideas to improve efficiency in a scaling fintech environment.
• Support policy documentation and compliance procedures.

What We’re Looking For

• 2 – 4 years of Accounts Payable experience (preferably in SaaS, tech, or fintech).
• Strong working knowledge of AP systems and technology.
• High attention to detail and strong organizational skills.
• Comfortable working in a fast-paced, high-growth environment.
• Strong communication skills (you’ll be working cross-functionally).
• Ability to prioritize and manage multiple deadlines.

Compensation & Perks

• $65,000 – $80,000 Annual Compensation.
• Annual Bonus.
• Health & Dental Benefits.
• Health & Wellness Spending Accounts.
• Perkopolis Staff Discounts.
• On-Site Gym + Planet Fitness Membership Concessions.
• Coffee Bar with Barista + Unlimited Snacks.
• Monthly Events, Friday Lunches & Daily Breakfast.
• Professional Growth & Development Opportunities.

Space Ops welcomes applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

AI Disclosure: As part of our recruitment process, we may use AI-enabled tools to support the screening and assessment of applications. All AI-generated recommendations and outputs are reviewed and validated by our recruitment team.