Accounts Payable Specialist

IMW Industries Ltd.; Chilliwack; On-site; CAD 52,000 - 64,000; Full time

Job summary

IMW Industries Ltd. is seeking an Accounts Payable specialist to perform general accounting activities with integrity and professionalism.

You will handle vendor invoices, PO matching, ERP-based processing, vendor communications, and month-end close tasks in a busy Canadian finance team. The role requires experience in accounts payable policies, ERP systems such as SAP, and strong skills in Excel and Outlook.

Qualifications

• Graduate preferred with accounting background.
• Experience in accounts payable policies and procedures.
• SAP or other ERP prior experience.
• Experience in filing systems and file maintenance.
• Working knowledge of Word, Excel, and Outlook.

Responsibilities

• Receive vendor invoices and match with purchase orders and inventory receiving.
• Process invoices per company norms within ERP (with allowable variances).
• Manage AP email inbox, print documents and filing.
• Coordinate with other departments for invoice corrections and approvals.
• Communicate with vendors; reconcile petty cash and corporate credit card statements.
• Support month-end close activities.
• Generate and maintain inventory counts.

Skills

Attention to detail

Communication

Problem solving

Research abilities

Multitasking

Deadline-driven

Analytical thinking

Policy interpretation

Education

Graduate background in accounting

Tools

SAP

ERP systems

Job description

Position Overview:

The Accounts Payable specialist performs general accounting activities while carrying out their duties and responsibilities in a competent, trust-worthy and loyal manner. This role would be involved in Accounts Payable function. The Person is expected to maintain a level of work which is quality based, timely, efficient and professional on behalf of IMW.

Duties & Responsibilities:

• Receiving Vendor Invoices, matching with PO, Inventory Receiving.
• Processing Invoices as per company norms within ERP (with allowable variances).
• Managing AP Email Inbox, printing documents and filing.
• Inter departmental follow-up for Invoice correction and approvals.
• Vendor communication.
• Petty cash management.
• Corporate credit card reconciliation.
• Vendor account reconciliations on periodic basis.
• Generation and maintenance of Inventory count.
• Month End close activities.
• Other duties as assigned from time to time.

Other:

• Know and understand workplace health and safety rights and responsibilities.
• Follow safe work procedures and act safely in the workplace at all times.
• Maintain a safe working environment within the department and on each job.
• Use the protective clothing, devices, and equipment required for the job.
• Complete all applicable quality records.
• Perform work in accordance with IMW documented policies and procedures.
• Other duties as required.

Qualifications:

Education:

• Graduate preferred with previous accounting background.

Experience:

• Experience in accounts payable policies and procedures.
• SAP or other ERP prior experience
• Experience in filing systems and file maintenance.

Physical:

• Regularly required to stand, walk or sit; use hands to operate computers, office equipment; use vision and hearing to deal with communication and office materials.

Language:

• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write simple correspondence.
• Ability to effectively present information and respond to questions in one-on-one and small group situations.
• Ability to read, analyze and interpret general business information and procedures.
• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

Computer Skills:

• Working knowledge of basic office computer software and equipment including Word, Excel and Outlook.
• Ability to learn new programs as required.

Other:

• Effective attention to detail and a high degree of accuracy.
• Excellent communication, problem-solving and research abilities.
• Ability to work under pressure, multi-task and meet deadlines.
• Ability to calculate and summarize figures.
• High level of critical and logical thinking, analysis, and reasoning.
• Ability to interpret and implement company policies and procedures.