Accounts Payable Specialist

Bennett Jones; Calgary; On-site; CAD 55,000 - 75,000; Full time

Job summary

Bennett Jones in Calgary is seeking an Accounts Payable Specialist to support invoice processing, coding, and payment runs in a high-volume environment. The role requires strong organizational skills and the ability to work across teams to ensure compliant and timely payments.

The successful candidate will manage vendor inquiries, expense reports, and multi-currency transactions while ensuring documentation and approvals are in place.

Qualifications

• Post secondary education in Accounting, Finance, or a related discipline preferred.
• Strong organizational and time management skills with the ability to handle multiple priorities.
• Proven ability to work independently and as part of a team in a fast-paced environment.
• Excellent communication and interpersonal skills for effective collaboration across teams.
• Demonstrates good judgment and professionalism.
• Experience using Aderant is an asset.

Responsibilities

• Monitor dedicated accounts payable inbox for invoice submissions and answer vendor inquiries
• Review, verify, and matching documentation
• Coding and posting of both disbursements and general expenses
• Obtain necessary approvals and ensure proper documentation is attached to all invoices
• Manage a variety of internal and external vendor inquiries and resolve any discrepancies
• Review employee expense reports, ensuring policy alignment and proper coding through our automated workflow
• Execute weekly EFT and wire payment runs (multi-currency)
• Process vendor set-up information into the accounting system
• Reconcile vendor and visa accounts with statements and previous payments
• Work in a multi-currency and entity environment
• Act as back-up to National accounts payable team members
• Other responsibilities as assigned by the Supervisor

Skills

Organizational skills

Time management

Independent and team work

Communication & interpersonal skills

Attention to detail

High-volume transactions experience

Judgment & professionalism

Aderant experience (asset)

Education

Post-secondary education in Accounting/Finance or related discipline

Tools

Aderant

Job description

Ranked a Best Employer in Canada for 25 years, Bennett Jones is one of Canada’s premier business law firms and home to 450 lawyers and business advisors. With deep experience in complex transactions and litigation matters, and offices in Calgary, Edmonton, Montréal, Toronto, Vancouver and New York, the firm is well equipped to advise businesses and investors with Canadian ventures and connect Canadian businesses and investors with opportunities around the world. Serving clients since 1922, we are proud to be the firm that businesses trust with their most complex legal matters.

We are currently recruiting for the following role in our Calgary office:

Accounts Payable Specialist.

Essential Functions

• Monitor dedicated accounts payable inbox for invoice submissions and answer vendor inquiries
• Review, verify, and matching documentation
• Coding and posting of both disbursements and general expenses
• Obtain necessary approvals and ensure proper documentation is attached to all invoices
• Manage a variety of internal and external vendor inquiries and resolve any discrepancies
• Review employe expense reports, ensuring policy alignment and proper coding through our automated workflow
• Execute weekly EFT and wire payment runs (multi-currency)
• Process vendor set-up information into the accounting system
• Reconcile vendor and visa accounts with statements and previous payments
• Work in a multi-currency and entity environment
• Act as back-up to National accounts payable team members
• Other responsibilities as assigned by the Supervisor

Qualifications

• Post secondary education in Accounting, Finance, or a related discipline preferred
• 3+ years of experience in accounts payable within a law firm or a professional services industry
• Strong organizational and time management skills with the ability to handle multiple priorities
• Experience working in a company with a high volume of transactions is preferred
• Proven ability to work both independently and as part of a team in a fast-paced environment
• Excellent communication and interpersonal skills for effective collaboration across teams
• Demonstrates good judgment and professionalism
• Experience using Aderant is an asset