Accounts Payable Specialist

TDS Personnel; Caledon; On-site; CAD 52,000 - 78,000; Full time

Job summary

TDS Personnel is seeking an Accounts Payable Specialist to join our client’s team near Caledon, Ontario. You will oversee timely processing of invoices, maintain meticulous records, and ensure payments are issued accurately and on time.

Ideal candidates hold a related degree and 2–3 years of AP experience, with strong Excel skills and proficiency in accounting software. The role emphasizes accuracy, discretion with financial information, and collaboration with cross-functional teams.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related discipline preferred.
• Minimum of two to three years of experience in an accounting or accounts payable role.

Responsibilities

• Review, verify, and process vendor invoices, purchase orders, job costing documentation, and other payment-related transactions.
• Confirm that all invoices and purchase orders have received the necessary approvals before payment is issued.
• Prepare and process payments while ensuring accuracy and compliance with established deadlines.
• Organize and maintain accounts payable documentation, including invoices, receipts, and supporting records, in accordance with company policies.
• Maintain accurate financial records and assist with the ongoing management of accounting data.
• Complete corporate credit card reconciliations and investigate any discrepancies.
• Monitor outstanding payables by reviewing aging reports and following up on overdue items when required.
• Research and resolve vendor account issues, payment variances, and invoice discrepancies.
• Provide administrative support and perform additional office-related duties as assigned.

Education

Bachelor's degree in Accounting, Finance, Business Administration, or a related discipline

Tools

Microsoft Excel

Accounting software

Job description

Our client located close to the Caledon area is seeking an AP Specialist to join their team. The Accounts Payable Specialist is responsible for ensuring the accurate and efficient administration of the organization's accounts payable function. This role oversees the timely processing of financial transactions, maintains detailed accounting records, and supports the overall integrity of the company's financial operations.

Key Responsibilities:

• Review, verify, and process vendor invoices, purchase orders, job costing documentation, and other payment-related transactions.
• Confirm that all invoices and purchase orders have received the necessary approvals before payment is issued.
• Prepare and process payments while ensuring accuracy and compliance with established deadlines.
• Organize and maintain accounts payable documentation, including invoices, receipts, and supporting records, in accordance with company policies.
• Maintain accurate financial records and assist with the ongoing management of accounting data.
• Complete corporate credit card reconciliations and investigate any discrepancies.
• Monitor outstanding payables by reviewing aging reports and following up on overdue items when required.
• Research and resolve vendor account issues, payment variances, and invoice discrepancies.
• Provide administrative support and perform additional office-related duties as assigned.

Qualifications:

• Bachelor's degree in Accounting, Finance, Business Administration, or a related discipline preferred.
• Minimum of two to three years of experience in an accounting or accounts payable role.

Required Skills:

• Strong working knowledge of Microsoft Excel.
• Experience using accounting and financial management software.
• Excellent written and verbal communication skills.
• High level of accuracy with exceptional attention to detail.
• Ability to handle sensitive financial information with discretion and confidentiality.
• Strong analytical thinking, problem-solving capabilities, and teamwork skills.
• Effective organizational abilities with the capacity to prioritize tasks and manage multiple deadlines.

TDS Personnel is an equal opportunity employer committed to fostering an inclusive and accessible workplace in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates participating in all stages of the recruitment and selection process.