Accounts Payable Coordinator

Invest Alberta; Calgary; On-site; CAD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive benefits

Job summary

A leading investment agency in Calgary, Alberta is seeking an experienced Accounts Payable Specialist to handle invoice processing and expense management. The ideal candidate must have over 3 years of experience in accounts payable and strong Microsoft Excel skills, including VLOOKUP and pivot tables. This role offers competitive compensation in a collaborative work environment where you can develop your skills and contribute to Alberta’s economic growth.

Qualifications

• 3+ years of experience in accounts payable.
• Strong knowledge of accounts payable processes and best practices.
• Advanced Microsoft Excel skills with VLOOKUP and pivot tables.

Responsibilities

• Process high volumes of invoices and expense reports accurately.
• Reconcile vendor statements and resolve discrepancies.
• Assist with month-end closing activities.

Skills

Accounts payable processes

Attention to detail

Organizational skills

Communication skills

Problem-solving

Tools

Dynamics 365 Business Central

Microsoft Excel

Job description

As Alberta’s leading investment attraction and promotion agency, Invest Alberta Corporation (IAC) is dedicated to driving economic growth and fostering a business-friendly environment. IAC attracts high-impact, high-value investments by building on Alberta’s strengths and competitive advantages to create and win opportunities that make Alberta’s economy the most dynamic in North America. IAC strives to create a client and employee experience that aligns with our values; accountable, solution-minded, collaborative, trustworthy, and inclusive. By joining IAC, employees become part of a community of passionate service-oriented people who embody Alberta’s entrepreneurial spirit.

Position Overview

As a member of the Invest Alberta Corporation (“IAC”) team, reporting to the Controller, you will be responsible for the company’s whole accounts payable process. You will collaborate with team members nationally and internationally to ensure all invoices and employee expenses are posted and paid in accordance with established policies and procedures. The ideal candidate will be a pro-active, detail-oriented individual who enjoys working in a dynamic, deadline driven, and fast-paced team environment.

Responsibilities

• Process high volumes of invoices and expense reports accurately and efficiently in accordance with company policies and procedures
• Verify invoice accuracy, including proper coding, approvals, and contractual support
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Prepare and process payment runs (EFT and wire transfers) according to payment terms
• Assist with month-end closing activities, including accruals and account reconciliations
• Maintain organized electronic filing systems for invoices and payment documentation
• Collaborate with internal departments to resolve invoice and payment issues
• Support audit requests by providing necessary documentation and information
• Identify opportunities for process improvements and increased efficiency
• Ensure compliance with company policies, PSAS, and applicable regulations
• Various other duties as needed
• Acting as a resource to the entire Invest Alberta team
• Developing, maintaining, and strengthening professional working relationships across the organization and its partner network
• Working collaboratively with others, forging connections
• Discretely handling confidential information and data – always adhering to privacy and confidentiality
• Actively supporting the team; working to prevent and solve problems which may arise from working relationships among individuals and/or teams
• Staying current by continuously updating job and industry knowledge – exhibiting a keen desire to self-develop and improve
• Leveraging technology to improve organization, communication and efficiency
• Understanding the Company’s business model, how to create value and how change impacts all areas of the organization; being a positive change agent
• Actively building and maintaining an inviting company culture

Qualifications

• 3+ years of experience in accounts payable
• Strong knowledge of accounts payable processes and best practices
• Proficiency with accounting software and experience with Dynamics 365 Business Central is a plus
• Advanced Microsoft Excel skills (VLOOKUP, pivot tables, formulas)
• Excellent attention to detail and accuracy
• Strong organizational and time management skills
• Ability to prioritize and manage multiple tasks in a fast-paced environment
• Effective communication skills, both written and verbal
• Problem-solving abilities and analytical thinking

Accountable: Holds themselves and their team members accountable for delivering high-quality work on time. Learns from mistakes and seeks continuous improvement. Acts as a brand ambassador and ensuring brand reputation is upheld internally and externally. Ensures all communication is clear, consistent, and aligned with the organization’s standards and objectives. Acts without needing to be prompted, showing a strong drive to achieve and excel.

Solution-Minded: Uses creativity and ingenuity to meet the needs of internal and external stakeholders. Adjusts strategies and approaches in response to changing circumstances, priorities, or feedback. Demonstrates resilience and maintains effectiveness when faced with ambiguity or unexpected challenges. Works to prevent and solve problems which may arise from working relationships among individuals and/or teams.

Collaborative: Champions a business partner approach when working with internal and external stakeholders. Ensures to seek to understand different perspectives and tailors’ approach and messages to address concerns and interests. Builds and maintains strong relationships by delivering value and responsiveness. Leads and participates in working groups.

Trustworthy: Approaches relationships with openness, honesty, reliability, and clarity. Achieves high-performance through high-quality relationships and high-quality work. Acts with transparency, ensuring clients and stakeholders are clear on IAC’s processes, abilities, and expectations. Handles confidential information and data carefully with adherence to privacy.

Inclusive: Engages, welcomes, and values a diverse range of people, perspectives, and communities. Strives to understand different viewpoints and interests. Proactively seeks out new ideas, trends, and tools to enhance business development efforts. Develops effective messaging for international clients and audiences.

How to Apply

Interested in being a part of a new, dynamic organization that was designed to have a positive impact on Alberta’s future? If you are looking for an exciting and unique opportunity, to make a difference, and make connections while earning a competitive salary with comprehensive benefits, apply by including a cover letter, resume, and salary expectations.

Closing Date: Feb 23, 2026

Thank you for your interest in IAC.

To learn more about IAC & this position please visit: investalberta.ca