Accounts Payable Coordinator

Region of Peel; Brampton; Hybrid; CAD 63,000 - 71,000; Full time

Benefits offered by this job

Hybrid work arrangement

Ontario-based role (onsite presence)

Job summary

Region of Peel is seeking an Accounts Payable Coordinator in Corporate Finance to process payments accurately and control expenses. This 35-hour per week role is hybrid with at least two days on-site and progression within a dynamic public sector finance team.

Under the Supervisor, Accounts Payable, you will ensure proper authorization, assist with HST handling, vendor data maintenance in PeopleSoft, and reconciliation of supplier statements to keep financial records clean while supporting

Qualifications

• High school diploma with several years in a computerized online accounts payable environment.
• Thorough knowledge of all accounts payable functions, including reports preparation and reconciliation.
• Additional accounting courses would be an asset.

Responsibilities

• Ensure payment requests are properly authorized and services/goods acknowledged before payment.
• Ensure HST tax is properly assessed and rebates are captured.
• Ensure documents comply with Purchasing by-laws and Regional policies.
• Input payment documents into the PeopleSoft Financial System.
• Reconcile supplier statements to documents or system details.
• Input/update accounts payable vendor information in the system.

Skills

MS Office

Excel

Outlook

Word

Typing speed

Organizational skills

Communication skills

Customer service

Diversity & inclusion

Education

High School Diploma

Tools

PeopleSoft Financials

Job description

Job Description

Accounts Payable Coordinator

Corporate Services – Corporate Finance

Status: (1) Contract Full Time – Up to 6 months

Hiring Range: $62,902 - $70,765 per annum

Work Mode: Hybrid *see below for more details about this work mode.

Hours of Work: 35 hours per week

Who we are:

Corporate Finance is a division of Finance, committed to maximizing the value of financial planning with a fixed control on long term financial strategic viewpoints and execution for the Region of Peel.

There are six service groups within Corporate Finance: Financial Policy and Development Financing, Accounting Services, Loss Management and Insurance Services, Financial Systems Development Support, Peel Housing Corporation Finance and Treasury Services.

What you will do in this role:

Reporting to the Supervisor, Accounts Payable, the Accounts Payable Coordinator plays an important role within the Corporate Finance team. In this role your impact will be felt as you efficiently and accurately process payments and control expenses.

• Ensuring all payment requests are properly authorized and receipt of services/goods acknowledged prior to processing the item for payment
• Ensuring HST tax is properly assessed and rebates are captured
• Ensuring all document processing adheres to Purchasing by-laws and Regional policies and procedures. Ex: expense claims, payment certificates and cheque requests
• Inputting payment documents into the PeopleSoft Financial System
• Reconciling supplier statements to the documents on hand or details in the system
• Inputting and/or updating accounts payable vendor information in the system

What the role requires:

• High school diploma with several years in a computerized on-line accounts payable environment, or a combination of education and experience may be considered
• Thorough knowledge of all accounts payable functions, including the ability to prepare and reconcile reports.
• Additional accounting courses would be an asset.

Skills/Abilities:

• Excellent organizational, communications and customer service skills are required in order to deal effectively with the public, vendors and internal staff
• Proficient with MS Office Suite; especially Word, Excel and Outlook
• Excellent computer keyboarding/typing skills
• Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias

Nice to have:

• Working experience in PeopleSoft Financials
• Intermediate skills in Excel
• Minimum 2-3 years experience working in Accounts Payable Department
• Knowledge of the Region of Peel’s accounts payable procedures
• 2 years experience working in a big department setting
• Knowledge of setting up vendors and verifying banking
• 100 vendor set ups weekly, which includes verifying/ auditing HST and banking information

In this role, you’ll benefit from the flexibility of a hybrid work arrangement that prioritizes meaningful in-person connection. A minimum of two days per week on-site is expected, with additional in-person presence as operational needs evolve. This arrangement allows for a blend of in person and hybrid work that adapts to support both organizational priorities and employee flexibility and is subject to change over time.

It's important to note that your off-site work location must be within the province of Ontario. This ensures that we're compliant with all regulations and policies.The Region of Peel offers job based flexible hours of work that allows employees to manage personal and professional responsibilities while at the same time ensures business operational needs and customer service expectations are achieved.

Interview:Ourrecruitmentprocesswill include video conference technology

Kindly ensure to regularly monitor your spam and junk email folders, as important communications regarding your application may be directed there.

About Us

Peel Region consists of the cities of Brampton and Mississauga, and the town of Caledon. Peel Region delivers essential services to more than 1.5 million residents and approximately 200,000 businesses.

We’re working to create a community that is safe, inclusive, and accessible. A place where everyone feels they belong and can access the services they need to thrive throughout each stage of life.

Our workforce is 6,700 strong and since 1974, we’ve been delivering a wide range of resident focused services. Our services include paramedic services, health programs, long-term care and services for seniors, child care support, garbage collection and recycling, waste water and water treatment, road maintenance, financial assistance, and housing support.

Recognized by Canada's Healthy Workplace Month® with the Great Employer Award presented by Excellence Canada, Peel Region is a place where everyone feels they belong. We strive to develop a workplace that values and respects diversity, practices inclusion, recognizes the unique contributions and abilities of all people and facilitates innovative thinking. At Peel Region, people come first. Each employee has an important role within our community and when we work together, it’s impactful. We encourage you to join us in delivering essential services and programs to our diverse community. You won't find a better opportunity than Peel Region.

Additional Information

Peel Region is committed to a diverse and inclusive workplace where everyone is respected and valued for their contributions, and where everyone is treated fairly and has opportunity to grow and develop. As one of the most diverse regions in Canada, we are committed to establishing a qualified workforce that is reflective of the population we serve.Peel Region is committed to providing accommodations throughout the recruitment process, upon request. If you require accommodation, please notify us and we will work with you to meet your needs. Accessible formats and communication supports are available. Please [e-mail]

Please be advised, Peel Region uses email to communicate with applicants for open job competitions and does not use AI technology in any part of the recruitment process. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e., testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the position and your application will be removed from the competition.