Accounts Payable Clerk

Tropicale Foods, LLC

Canada

On-site

CAD 31,637,829 - 77,165,437

Full time

14 days+

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Job summary

A food manufacturing company in Ontario, CA is seeking an Accounts Payable Clerk. Responsibilities include preparing source data for entry, processing customer documents, and maintaining confidentiality. Applicants should have attention to detail, strong organizational skills, and proficiency in QuickBooks and Microsoft Office. This role requires flexibility to work in a 24-hour production environment.

Qualifications

High level of accuracy required for data entry tasks.
Ability to handle internal/external customer needs effectively.
Must be flexible with work schedule to support a 24-hour production facility.

Responsibilities

Prepares source data for computer entry by sorting information.
Processes customer/account documents and resolves discrepancies.
Maintains data entry requirements and follows procedures.
Records matched invoices in bookkeeping.
Calls vendors to follow-up on unresolved invoices.

Skills

Attention to detail

Excellent communication skills

Strong Data Entry skills

Knowledge of Microsoft Excel

Organizational skills

Problem-solving skills

Exceptional multi-tasking

Education

BS degree in Finance, Accounting or Business Administration

Tools

QuickBooks

Microsoft Word

Microsoft Outlook

Ten-key by touch

Job description

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To ascertain that the goods and services purchased are recorded in the month they are incurred and to ensure that the account is paid within the credit term as agreed with the vendors.

Responsibilities

Prepares source data for computer entry by compiling and sorting information, establishing entry priorities.
Processes customer and account source documents by reviewing data for deficiencies; resolving discrepancies by using standard procedures or returning incomplete documents to the team leader for resolution.
Enters customer and account data by inputting alphabetic and numeric information on keyboard or optical scanner according to screen format.
Maintains data entry requirements by following data program techniques and procedures.
Maintains operations by following policies and procedures; reporting needed changes.
Maintains customer confidence and protects operations by keeping information confidential.
Contributes to team effort by accomplishing related results as needed.
Receives bill of lading, packing list, receiving report, proof of delivery, and other documents from the warehouseman/receiving staff for the products delivered by vendors.
Matches the information shown in the bill of lading and packing list against the vendor’s invoice and purchase order. If there is any discrepancy noted, investigate it and obtain valid explanation from the appropriate personnel.
Records the matched invoices in the books immediately in the month they are invoiced. However, if the invoice is dated in the following month the products were delivered or the services were rendered, records the invoice in the month when the products/services are purchased.
Calls vendors to follow-up invoices not yet received and/or for any price discrepancies noted that need to be resolved. Also obtains statement of account from vendors whose accounts need to be reconciled.
Reconciles certain accounts on a regular basis. Discrepancies noted, if any, shall be investigated and resolved immediately.
Performs all other functions that may be assigned by the accounting manager or executive team from time to time.
Check in Truck Drivers
Manage who they go to
Monitor overall calls
Log and receive packages from carriers
Calls from our customers that they need service

Requirements

Attention to detail and high level of accuracy.
Excellent communication (verbal and written) skills required to handle internal/external customer needs.
Strong Data Entry skills.
Knowledge of Microsoft Excel, Word, Outlook, Internet, Ten-key by touch and QuickBooks.
Excellent organizational and problem-solving skills.
Exceptional multi-tasking a must.

Job Title: Accounts Payable Clerk

Reports To: Controller

Department: Accounting

Exempt/ Non-Exempt: Non-Exempt

Education and/or Experience

BS degree in Finance, Accounting or Business Administration, preferred but not required.

Food Safety & Quality Requirements/Responsibilities

Adheres to all Food Safety/Quality SOPs
Accurately completes required Food Safety & Quality Records
Communicates any known or suspected Food Safety/Quality issues to the Q.A Manager and Department Manager.
Attends all Food Safety/Quality training sessions.

Physical Requirements

The physical demands and work environment described below are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

While performing the duties of this job, requires the employee to stand for long periods of time, walk, frequent lifting of material up to 50 pounds and frequent twisting, turning, reaching, pushing and pulling; use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; climb stairs, balance; stoop, kneel or crouch; talk and hear.

Work is normally performed in a warehouse/production environment as part of the job requirements; employee may be exposed to a production setting and cold temperature (-20 degrees) at times. Must be flexible with work schedule that supports a 24-hour production facility. Schedule may include weekends.

Seniority level