Accounts Payable Clerk

Avia NG Airport Consultants; Ontario; On-site; CAD 55,000 - 65,000; Full time

Job summary

Avia NG Airport Consultants seeks a detail-oriented Full-Time Accounts Payable Clerk to support our dynamic accounting team. This role involves managing the accounts payable process and ensuring organizational efficiency. Join us as we grow rapidly and foster a supportive work environment focused on quality and teamwork.

Qualifications

• 2+ years of experience in accounts payable or general accounting.
• Familiarity with accounting software such as QuickBooks.
• Proficient in Microsoft Excel and Word.

Responsibilities

• Receive, verify, and process vendor invoices.
• Reconcile vendor statements and resolve discrepancies.
• Maintain organized AP records and ensure compliance.

Skills

Attention to detail

Organizational skills

Communication skills

Problem-solving skills

Education

High school diploma or equivalent

Associate degree in accounting

Tools

QuickBooks

Microsoft Excel

Microsoft Word

Job description

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Strategy & Business Optimization Lead at Avia NG Airport Consultants

Background

Avia NG Airport Consultants represents the NextGen in airport consulting and brings together a unique team of experienced engineers, planners, technologists, and pilots that share a passion for airports and aviation. We take pride in creating and fostering a work environment where each person is treated as an individual and not a number. This passion motivates and drives us to deliver timely, high quality and innovative services to our clients and business partners.

We like to think this has been the reason we’ve been growing so rapidly, because our employees are just as important as our clients. We treat all with integrity and foster transparency in our work - this is what fuels our success.

We are seeking a detail-oriented and reliable Full-Time Accounts Payable Clerk to join our small but dynamic accounting team. In this role, you will support all aspects of the accounts payable process and general accounting operations. The ideal candidate is organized, efficient, and capable of managing multiple responsibilities in a fast-paced, project-based environment.

This position can work in any of our Ontario office locations (Richmond Hill, Southampton or Waterloo)

Why are we hiring?

We are growing and growing fast! We are adding to our ranks to create a great work life balance for all. As the saying goes, many hands make light work!

What are the responsibilities for the Accounts Payable Clerk?

The position involves but is not necessarily limited to the following duties.

• Receive, verify, and process vendor invoices.
• Match purchase orders, receiving reports, and invoices for accuracy.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Maintain organized AP records and ensure compliance with company policies and procedures.
• Monitor accounts to ensure payments are up to date and flag overdue invoices.
• Support the preparation of financial reports and documentation for audits.
• Communicate with vendors and internal project teams to clarify billing details and resolve issues.
• Track and allocate costs to appropriate engineering projects and job codes.
• Ensure compliance with contract terms and project budgets when processing invoices.
• Maintain digital and physical filing systems for accounting documents.
• Assist with onboarding new vendors and setting up payment terms.

Qualifications:

• High school diploma or equivalent required; associate degree/certificate or coursework in accounting preferred.
• 2+ years of experience in accounts payable or general accounting, preferably in a small business or project-driven environment.
• Familiarity with accounting software (e.g., QuickBooks)
• Strong attention to detail and organizational skills.
• Proficient in Microsoft Excel and Word.
• Excellent communication and problem-solving skills.

Interested candidates should submit a cover letter and resume by email to [e-mail]

Avia NG is committed to providing equal opportunity to candidates of all abilities. Should you require assistance during the recruitment process please contact Kelsey Sutherland at [e-mail]

We thank all applicants for their interest in Avia NG; however, only those selected for an interview will be contacted.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing, Finance, and Administrative

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