Accounts Payable Clerk

Employment Professionals Canada; Niagara Falls; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading company in the Niagara Region is seeking an Accounts Payable Clerk responsible for managing accounts payable processes, vendor payments, and clerical duties. The ideal candidate will have a diploma in Accounting or Business and experience with MS Office and Sage 50. This role requires excellent organizational skills and the ability to work under pressure in a fast-paced environment.

Qualifications

• Six months to one year of related office experience; two years preferred.
• Knowledge of MS Office, especially Excel, and Sage 50 software.

Responsibilities

• Process invoices in Sage and manage accounts payable.
• Reconcile processed work and verify entries.
• Answer and direct incoming calls and greet guests.

Skills

Organizational skills

Multitasking

Communication

Attention to detail

Education

Post-secondary diploma in Accounting or Business

Tools

MS Office

Sage 50

Job description

The position of Accounts Payable Clerk will be responsible for accounts payable, credit applications, and card preparation for all Locations sites across the Niagara Region. The position reports directly to the Controller.

Duties / Responsibilities / Procedures :

1. Accounts Payable
2. Log copies of all refinery invoices, refinery EFTs, and customer payment EFTs.
3. Check for new EFTs on Scotiabank remittances website and print copies.
4. Receive invoices and send them for approval.
5. Once approved, code, total, batch, enter, verify, and reconcile transactions.
6. Process invoices in Sage.
7. Enter forecasted temperatures from theweathernetwork.com into the software program.
8. Record all station and terminal deliveries using Bills of Lading and delivery slips.
9. Balance product in terminal daily.
10. Match refinery invoices with Bills of Lading, verify pricing.
11. Reconcile processed work by verifying entries and comparing system reports to balances.
12. Charge expenses to accounts by analyzing invoices and expense reports, recording entries.
13. Pay vendors by scheduling and preparing checks; resolve discrepancies.
14. Maintain accounting ledgers by verifying and posting transactions.
15. Record ATM loads on spreadsheets and match load slips to cheque stubs.
16. Perform clerical duties such as word processing, filing, faxing, and photocopying.
17. Ensure driver paperwork is completed correctly; notify CEO/GM of issues.
18. Provide backup assistance for Accounts Receivable / Receptionist as needed.
19. Enter store inventory data into spreadsheets for tracking.
20. Record propane deliveries and pickups.

Reception

1. Answer and direct incoming calls.
2. Greet guests and customers.
3. Check and respond to emails.
4. Sort and distribute mail.

Administrative

1. Manually enter KESM chits when system is down.
2. File Commercial Fleet program signature forms.
3. Invoice customers for utility consumption.
4. Print and mail rent invoices monthly.
5. Print Tape from Veeder Root with day end totals.
6. Perform other duties as assigned.

Job Specifications :

1. Post-secondary diploma in Accounting or Business.
2. Six months to one year of related office experience; two years preferred.
3. Knowledge of MS Office, especially Excel, and Sage 50 software.

Personal Skills / Attributes :

1. Professional attitude, positive and cooperative demeanor.
2. Ability to work under pressure and make good decisions.
3. Excellent organizational and multitasking skills.
4. Good written and verbal communication skills.
5. Detail-oriented with deadline management skills.
6. Ability to thrive in a fast-paced environment.