Accounts Payable Clerk

Mind Games USA; Markham; On-site; CAD 28,000 - 30,000; Full time

Job summary

Mind Games is seeking an organizedAccounts Payable professional to join our Markham office. This full-time, on-site role requires 1–3 years of relevant experience, a high school diploma, and comfort with NetSuite and Excel.

Responsibilities include invoice processing, discrepancy resolution, and payment applications. You will collaborate with store teams, vendors, and the Accounting Manager to maintain accurate records, ensuring timely payments.

Qualifications

• Experience in accounts payable, vendor invoicing, and reconciliation.
• Strong numerical and data-entry accuracy.
• Proficient in Excel and basic accounting software.

Responsibilities

• Process supplier invoices and match them to POs and receiving records.
• Investigate and resolve invoice discrepancies with store teams and departments.
• Apply payments in NetSuite and allocate to correct invoices.

Skills

Accounts payable

Attention to detail

Excel

Communication skills

Team collaboration

Education

High school diploma

Post-secondary Accounting/Finance/Business Admin

Tools

NetSuite

Job description

Location: Head Office - Markham, ON

Employment Type: Full-Time, Permanent

Work Arrangement: On-site

Schedule: 5 days per week

Pay Range: $20.00 - $22.00 per hour

Start Date: Immediate / As soon as possible

About Mind Games

Mind Games is North America’s premier destination for board games, puzzles, toys, collectibles, and everything pop culture. With retail locations across Canada and the United States, we are committed to delivering exceptional experiences to our customers while supporting our growing operations.

Key Responsibilities

• Invoice Processing & Three-Way Matching: Review and process supplier invoices by matching purchase orders, receiving records, and invoices to ensure accuracy and proper approvals.
• Discrepancy Resolution: Investigate invoice discrepancies and follow up with store teams and relevant departments to resolve issues promptly.
• Payment Application & NetSuite: Apply payments in NetSuite and ensure transactions are accurately recorded and allocated to the appropriate invoices and accounts.
• Utility Billing & Payment Coordination: Process utility invoices, ensure timely payments, and set up and maintain Pre-Authorized Debit (PAD) arrangements as required.
• Vendor Account Reconciliation: Assist with vendor account reconciliations, identify outstanding items, and follow up on discrepancies.
• Accounting Reports: Prepare accurate reports and supporting information for the Accounting Manager.
• Team Collaboration: Work closely with the Accounting Manager, AP Coordinator, store teams, suppliers, and internal departments to ensure smooth and accurate accounting processes.
• Maintain organized and accurate accounting records and supporting documentation.
• Assist with other accounts payable and accounting-related duties as required.

Qualifications & Requirements

• 1-3 years of relevant work experience, preferably in accounts payable, accounting, or a related role.
• High school diploma required; post-secondary education in Accounting, Finance, or Business Administration is preferred.
• Experience with NetSuite is an asset.
• Proficiency with Microsoft Excel is an asset.
• Strong attention to detail and accuracy.
• Strong problem-solving and organizational skills.
• Effective verbal and written communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Ability to work collaboratively with internal teams and external vendors.

Equal Opportunity & Non-Discrimination

Mind Games is committed to providing an inclusive and equitable workplace. We are an equal opportunity employer and do not discriminate in employment on the basis of any characteristic protected under applicable human rights legislation.

All employment decisions, including recruitment, hiring, training, compensation, promotion, and other terms and conditions of employment, are based on legitimate business requirements, qualifications, experience, and job-related criteria.

Accommodation

Mind Games is committed to providing an inclusive and accessible recruitment process. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.