Accounts Payable Associate - 12 month contract

Recruiting in Motion; Toronto; On-site; CAD 45,000 - 60,000; Full time

Job summary

Recruiting in Motion is seeking a detail-oriented Accounts Payable Specialist to join the Finance team on a 12-month contract to provide maternity leave coverage in Toronto, Ontario. The role focuses on full-cycle AP and processing a high volume of utility and vendor invoices across multiple entities, demanding strong accuracy and organization.

The ideal candidate will have 3+ years of AP experience, proficiency with Excel and ERP systems, and a proven ability to meet deadlines in a fast-paced

Qualifications

• Minimum 3 years of accounts payable experience, ideally in a high-volume, full-cycle AP environment.
• Experience processing utility invoices is a strong asset.
• Experience supporting multiple legal entities or cost centres is preferred.
• Proficiency in Microsoft Excel and accounting/ERP systems.

Responsibilities

• Manage full-cycle accounts payable, including invoice processing, payment preparation, vendor reconciliations, and resolution of payment discrepancies.
• Process a high volume of utility and vendor invoices across multiple legal entities.
• Review invoices for accuracy, GL coding, cost centre allocations, and required approvals.
• Prepare and process vendor payments to ensure timely execution.
• Reconcile vendor statements and resolve outstanding invoices.
• Monitor AP aging and follow up on outstanding balances.
• Assist with month-end AP activities, including reconciliations and accruals.
• Liaise with internal departments, property teams, and vendors on invoice inquiries.
• Manage shared AP inboxes and maintain electronic records and documentation.
• Ensure compliance with company policies and internal controls.
• Identify opportunities to improve AP processes and efficiency.

Skills

Accounts Payable

Invoice Processing

Vendor Reconciliations

GL Coding

Excel

Job description

About the Opportunity:

Our client is seeking a detail-oriented and highly organized Accounts Payable Specialist to join their Finance team on a 12-month contract to provide maternity leave coverage. This position will be responsible for full-cycle accounts payable, with a focus on processing a high volume of utility and vendor invoices across multiple legal entities. The ideal candidate will have strong attention to detail, excellent organizational skills, and the ability to manage competing priorities in a fast-paced, deadline-driven environment.

Key Responsibilities:

• Manage full-cycle accounts payable, including invoice processing, payment preparation, vendor reconciliations, and resolution of payment discrepancies.
• Process a high volume of utility and vendor invoices accurately and efficiently across multiple legal entities.
• Review invoices for accuracy, appropriate general ledger coding, cost centre allocations, and required approvals.
• Prepare and process vendor payments, ensuring timely execution to avoid late fees and service interruptions.
• Reconcile vendor statements, investigate discrepancies, and resolve outstanding invoices and payment issues.
• Monitor accounts payable aging and follow up on outstanding balances and overdue items.
• Assist with month-end accounts payable activities, including reconciliations and accruals, as required.
• Liaise with internal departments, property teams, and vendors to address invoice and payment inquiries.
• Manage shared accounts payable inboxes and maintain accurate electronic records and supporting documentation.
• Ensure compliance with company policies, internal controls, and established accounting procedures.
• Identify opportunities to improve accounts payable processes, accuracy, and efficiency.

Qualifications:

• Minimum 3 years of accounts payable experience, ideally within a high-volume, full-cycle AP environment.
• Experience processing utility invoices is considered a strong asset.
• Experience supporting multiple legal entities, companies, or cost centres is preferred.
• Strong understanding of full-cycle accounts payable processes, including invoice processing, payment preparation, reconciliations, and general ledger coding.
• Proficiency in Microsoft Excel and accounting/ERP systems.
• Exceptional attention to detail with a high degree of accuracy.
• Strong organizational and time management skills, with the ability to manage large invoice volumes and meet strict deadlines.
• Excellent analytical and problem-solving abilities.
• Effective written and verbal communication skills, with a customer service-oriented approach.
• Self-motivated, adaptable, and comfortable working both independently and collaboratively in a fast-paced environment.

AI may be used to support certain administrative aspects of our recruitment process. However, all applications and resumes are reviewed by qualified human reviewers, and all screening and hiring decisions are made solely by the hiring team.

The posted salary range reflects expected compensation for this role in accordance with Ontario pay transparency requirements. Actual compensation will be determined based on the successful candidate’s experience, skills, and qualifications and may fall anywhere within the range.