Accounts Payable Associate

White Cap Canada; Vaughan; On-site; CAD 44,000 - 53,000; Full time

Job summary

White Cap Canada in Vaughan is seeking an Accounts Payable Clerk to support our Finance team with invoice processing, voucher preparation, and timely payments. You will work under general supervision to ensure accurate account records and reliable payment processing.

Responsibilities include coding invoices, reconciling accounts, monitoring expense reports for policy exceptions, and performing basic data entry to maintain vendor and account information.

Qualifications

• HS Diploma or GED strongly preferred.
• Generally 2-5 years of experience in area of responsibility.

Responsibilities

• Codes invoices and accounts, reconciles and researches customer information, and processes account transactions to ensure quality output and timely invoice payments.
• Analyzes exceptions, reviews correspondence for follow-up, and routes unresolved items to appropriate departments.
• Performs research and reconciliation functions to update and maintain account information. Performs basic data entry in department systems.
• Monitors and flags expense reports for policy exceptions or violations.
• Clears and matches account information and processes expenses and vendor payments.
• Opens and sorts mail by document type, such as invoice, statement, correspondence, or check. Batches and prepares invoices for scanning. Scans invoices into system for payment processing. Researches and routes unscanned mail to other business lines for processing.
• Performs clerical functions necessary to support Accounts Payable.

Education

HS Diploma or GED

Job description

A position at White Cap isn’t your ordinary job. You’ll work in an exciting and diverse environment, meet interesting people, and have a variety of career opportunities.

The White Cap family is committed to Building Trust on Every Job. We do this by being deeply knowledgeable, fully capable, and always dependable, and our associates are the driving force behind this commitment.

Job Summary

Completes and resolves expense code discrepancies, voucher preparations, and the issuance of payment checks. Maintains acceptable customer service levels. Performs a combination of routine calculating, posting, and verifying data in order to obtain primary financial data for maintaining account records.

Major Tasks, Responsibilities, And Key Accountabilities

• Codes invoices and accounts, reconciles and researches customer information, and processes account transactions to ensure quality output and timely invoice payments.
• Analyzes exceptions, reviews correspondence for follow-up, and routes unresolved items to appropriate departments.
• Performs research and reconciliation functions to update and maintain account information. Performs basic data entry in department systems.
• Monitors and flags expense reports for policy exceptions or violations.
• Clears and matches account information and processes expenses and vendor payments.
• Opens and sorts mail by document type, such as invoice, statement, correspondence, or check. Batches and prepares invoices for scanning. Scans invoices into system for payment processing. Researches and routes unscanned mail to other business lines for processing.
• Performs clerical functions necessary to support Accounts Payable.

Nature and Scope

• Refers complex, unusual problems to supervisor.
• Under general supervision, exercises some judgment in accordance with well-defined policies, procedures, and techniques. Work typically involves regular review of output by a senior coworker or supervisor.
• None.

Work Environment

• Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.
• Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.
• No travel required.

Education And Experience

• HS Diploma or GED strongly preferred. Specialized skills training/certification may be required. Generally 2-5 years of experience in area of responsibility.

Preferred Qualifications

We encourage all First Nations, Métis and Inuit peoples or Indigenous peoples of North America to self-identify in their applications.

Minimum Pay

$48,400.00

Functional Area

Finance