Accounts Payable Associate

White Cap; Vaughan; On-site; CAD 44,000 - 53,000; Full time

Job summary

White Cap Supply Canada Inc. is seeking an Accounts Payable Clerk to support our finance team in Vaughan, Canada.

The role focuses on processing invoices, reconciling accounts, and ensuring timely payments while maintaining high standards of accuracy and customer service. You will review expense codes, batch invoices for scanning, and perform basic data entry in our accounting systems, under supervision as needed.

Qualifications

• HS Diploma or GED strongly preferred.
• Generally 2–5 years of experience in accounts payable or related area.

Responsibilities

• Codes invoices and accounts, reconciles and researches customer information, and processes account transactions to ensure timely payments.
• Analyzes exceptions and routes unresolved items to appropriate departments.
• Performs basic data entry and maintains account information in department systems.
• Monitors expense reports for policy exceptions or violations.
• Clears and matches account information and processes expenses and vendor payments.
• Opens and sorts mail, batches invoices for scanning, and routes unscanned mail as needed.
• Provides clerical support for Accounts Payable.

Skills

Accounts payable

Invoice processing

Data entry

Reconciliation

Education

HS Diploma or GED

Job description

A position at White Cap isn' t your ordinary job. You'll work in an exciting and diverse environment, meet interesting people, and have a variety of career opportunities.

The White Cap family is committed to Building Trust on Every Job. We do this by being deeply knowledgeable, fully capable, and always dependable, and our associates are the driving force behind this commitment.

Job Summary

Completes and resolves expense code discrepancies, voucher preparations, and the issuance of payment checks. Maintains acceptable customer service levels. Performs a combination of routine calculating, posting, and verifying data in order to obtain primary financial data for maintaining account records.

Major Tasks, Responsibilities, and Key Accountabilities

• Codes invoices and accounts, reconciles and researches customer information, and processes account transactions to ensure quality output and timely invoice payments.

• Analyzes exceptions, reviews correspondence for follow-up, and routes unresolved items to appropriate departments.

• Performs research and reconciliation functions to update and maintain account information. Performs basic data entry in department systems.

• Monitors and flags expense reports for policy exceptions or violations.

• Clears and matches account information and processes expenses and vendor payments.

• Opens and sorts mail by document type, such as invoice, statement, correspondence, or check. Batches and prepares invoices for scanning. Scans invoices into system for payment processing. Researches and routes unscanned mail to other business lines for processing.

• Performs clerical functions necessary to support Accounts Payable.

Nature and Scope

• Refers complex, unusual problems to supervisor.

• Under general supervision, exercises some judgment in accordance with well-defined policies, procedures, and techniques. Work typically involves regular review of output by a senior coworker or supervisor.

• None.

Work Environment

• Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.

• Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.

• No travel required.

Education and Experience

• HS Diploma or GED strongly preferred. Specialized skills training/certification may be required. Generally 2-5 years of experience in area of responsibility.

Preferred Qualifications

If you're looking to play a role in building Canada, consider one of our open opportunities. We can't wait to meet you.

We encourage all First Nations, Métis and Inuit peoples or Indigenous peoples of North America to self-identify in their applications.

Minimum Pay

$48,400.00

Functional Area Finance

Postal Code L4L 0B9