Accounts Payable Associate

CSS White Cap Supply Canada Inc; Vaughan; On-site; CAD 44,000 - 53,000; Full time

Job summary

White Cap is seeking an Accounts Payable Clerk to join our Canada finance team. You will complete invoice coding, process payments, and maintain accurate account records while upholding customer service standards.

The role requires HS diploma or GED and typically 2–5 years in accounts payable or related fields. You’ll handle data entry, exception research, and document scanning in a fast-paced warehouse and building materials environment. Strong attention to detail and teamwork are essential.

Qualifications

• HS Diploma or GED strongly preferred.
• Generally 2–5 years of experience in accounts payable or area of responsibility.
• Specialized skills training/certification may be required.

Responsibilities

• Codes invoices and accounts; reconciles and processes transactions to ensure timely payments.
• Analyzes exceptions and routes unresolved items to appropriate departments.
• Performs research and reconciliation to update and maintain account information.
• Performs basic data entry in department systems.
• Monitors and flags expense reports for policy exceptions or violations.
• Clears and matches account information and processes expenses and vendor payments.
• Opens and sorts mail by document type (invoice, statement, etc.).
• Batches and prepares invoices for scanning; scans invoices into the system for payment processing.
• Researches and routes unscanned mail to other business lines for processing.
• Performs clerical functions necessary to support Accounts Payable.

Skills

Data entry

Attention to detail

Research

Customer service

Education

HS Diploma or GED

Job description

A position at White Cap isn’t your ordinary job. You’ll work in an exciting and diverse environment, meet interesting people, and have a variety of career opportunities. The White Cap family is committed to Building Trust on Every Job. We do this by being deeply knowledgeable, fully capable, and always dependable, and our associates are the driving force behind this commitment.

Job Summary

Completes and resolves expense code discrepancies, voucher preparations, and the issuance of payment checks. Maintains acceptable customer service levels. Performs a combination of routine calculating, posting, and verifying data in order to obtain primary financial data for maintaining account records.

Major Tasks, Responsibilities, and Key Accountabilities

• Codes invoices and accounts, reconciles and researches customer information, and processes account transactions to ensure quality output and timely invoice payments.
• Analyzes exceptions, reviews correspondence for follow-up, and routes unresolved items to appropriate departments.
• Performs research and reconciliation functions to update and maintain account information.
• Performs basic data entry in department systems.
• Monitors and flags expense reports for policy exceptions or violations.
• Clears and matches account information and processes expenses and vendor payments.
• Opens and sorts mail by document type, such as invoice, statement, correspondence, or check.
• Batches and prepares invoices for scanning.
• Scans invoices into system for payment processing.
• Researches and routes unscanned mail to other business lines for processing.
• Performs clerical functions necessary to support Accounts Payable.

Nature and Scope

Refers complex, unusual problems to supervisor. Under general supervision, exercises some judgment in accordance with well-defined policies, procedures, and techniques. Work typically involves regular review of output by a senior coworker or supervisor. None.

Work Environment

Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and objectionable. Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles. No travel required.

Education and Experience

HS Diploma or GED strongly preferred. Specialized skills training/certification may be required. Generally 2-5 years of experience in area of responsibility.

Preferred Qualifications

If you’re looking to play a role in building Canada, consider one of our open opportunities. We can’t wait to meet you.

We encourage all First Nations, Métis and Inuit peoples or Indigenous peoples of North America to self-identify in their applications.

Minimum Pay $48,400.00

White Cap and its affiliates serve as a one-stop shop, providing concrete accessories and chemicals, tools and equipment, building materials and fasteners, erosion and waterproofing products, and safety products to professional contractors by meeting their distinct and customized supply needs in non-residential, infrastructure, and residential end markets.

White Cap operates approximately 500 branches across North America with more than 11,000 employees supporting approximately 200,000 customers.

For more information about White Cap, visit about.whitecap.com.