Accounts Payable Associate

District Realty; Ottawa; Hybrid; CAD 65,000 - 75,000; Full time

Job summary

District Realty is seeking an Accounts Payable Associate to join our accounting team in Ottawa. The role focuses on the full AP cycle, including invoice processing, posting, and payment issuance, with hands-on experience using Yardi.

The successful candidate will maintain accurate AP records, ensure timely payments, and support month-end close. Strong Excel skills and attention to detail are essential for managing multiple properties and entities.

Qualifications

• 3+ years of hands-on accounts payable experience.
• Strong knowledge of accounts payable processes and general accounting principles.
• Experience with invoice processing, posting, payment preparation, and payment issuance.
• Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Responsibilities

• Manage the full accounts payable cycle from invoice receipt through payment issuance.
• Review, code, and post invoices accurately and timely.
• Enter and maintain AP transactions in Yardi.
• Prepare and issue vendor payments (checks and electronic).
• Verify invoices against supporting docs and obtain approvals.
• Reconcile vendor statements and resolve discrepancies.

Skills

Attention to detail

Time management

Communication

Problem solving

Tools

Yardi

Microsoft Excel

Microsoft Office

Job description

We are seeking a detail-oriented and organizedAccounts Payable Associateto join our accounting team. The successful candidate will be responsible for managing the day-to-day accounts payable process, including invoice processing, posting, payment preparation, and payment issuance. This role requires strong attention to detail, excellent organizational skills, and hands-on experience working withYardi.

Key Responsibilities

• Manage the full accounts payable cycle, from invoice receipt through payment issuance.
• Review, code, and post invoices accurately and in a timely manner.
• Enter and maintain accounts payable transactions inYardi.
• Prepare and issue vendor payments, including checks and electronic payments.
• Verify invoices against supporting documentation and ensure proper approvals are obtained.
• Reconcile vendor statements and investigate and resolve discrepancies.
• Monitor payment due dates and ensure vendors are paid accurately and on time.
• Maintain accurate vendor records and respond to vendor inquiries regarding invoices and payments.
• Assist with month-end closing activities, including AP reconciliations and accruals.
• Ensure transactions are properly coded to the appropriate properties, entities, and general ledger accounts.
• Maintain organized and complete AP documentation and records.
• Assist with audit requests and provide supporting documentation as required.
• Identify and resolve discrepancies or issues related to invoices, payments, and vendor accounts.
• Support the accounting team with other duties and projects as needed.

Qualifications

• Minimum 3 years of hands-on Yardi experience is required.
• 3+ years of accounts payable or related accounting experience.
• Strong working knowledge of accounts payable processes and accounting principles.
• Experience with invoice processing, posting, payment preparation, and payment issuance.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong communication and problem-solving skills.
• Proficiency in Microsoft Excel and Microsoft Office.
• Experience in property management or real estate accounting is an asset.

Preferred Skills

• Experience withYardi Voyagerand/or Yardi accounting modules.
• Experience processing AP for multiple properties or entities.
• Familiarity with property-level accounting and general ledger coding.
• Understanding of U.S. accounting standards and practices is an asset.
• Ability to work independently while collaborating effectively with the broader accounting team.

What We’re Looking For

The ideal candidate is a reliable and detail-focused accounting professional who takes ownership of the AP process and understands the importance of accuracy, timely payments, and proper documentation.Strong Yardi experience is essential for this position, and exposure to U.S. accounting practices is considered an asset.