Accounts Payable Administrator I (6-month Contract)

STEP Energy Services; Calgary; On-site; CAD 30,000 - 41,000; Full time

Job summary

STEP Energy Services Ltd. in Calgary, AB, is seeking a temporary, full-time Accounts Payable specialist to manage incoming emails and invoices, process payments, and assist with month-end close.

The role is in-person, on-site, and stationed in Calgary for a 6-month contract with potential extension. Responsibilities include PO/non-PO invoice processing, vendor set-up, reconciliations, and resolving discrepancies while maintaining solid vendor relations.

Qualifications

• Proficient in data entry and use of technology to drive automation when possible.
• Highly organized and capable of communicating effectively with all levels within the organization.
• Knowledge of Navision and Emburse (Chrome River) would be preferred.
• Knowledge of accounts payable and procurement processes and controls.
• AP experience in the oil and gas services industry desirable.
• One to two years of accounts payable experience.
• Comfortable handling vendor queries and complaints and resolving issues.

Responsibilities

• Process vendor invoices for payment including non-PO invoices and three-way matching of PO invoices.
• Perform reconciliation of vendor statements monthly.
• Submit vendor set-up change requests as required and work with other departments to ensure new vendors are added to systems in a timely manner.
• Assist in resolving invoice discrepancies and work with purchasing professionals to identify and communicate outstanding PO issues.
• Maintain positive working relationships with STEP vendors and respond to enquiries from both internal and external clients in a timely manner.
• Process employee expense reports and visa credit card expenses.
• Assist in closing month-end; perform cut-off testing of month-end AP accrual.
• Ensure all high value invoices are processed by last day of month.
• Ensure internal controls for all accounts payable processes is adhered to; work with the team lead to implement process improvements.
• Perform reconciliations of vendor statements monthly including sending out emails to vendors requesting statements.
• Other duties as required.

Skills

Data entry

Organizational skills

Communication

MS Office

Vendor management

Attention to detail

Teamwork

Problem solving

Tools

Navision

Emburse (Chrome River)

Job description

Locations

Head Office - Watermark Tower Calgary, AB T2P, CAN

• On-site
• Finance and Accounting
• Full-Time

Description

WHAT YOU WILL DO:

This temporary, full-time, in-person position based in Calgary is responsible for managing and recording incoming emails and invoices in the Accounts Payable inbox and assisting with invoice processing.

This is a 6-month contract with the possibility of an extension.

WHAT WE REQUIRE:

Responsibilities:

• Process vendor invoices for payment including non-PO invoices and three-way matching of PO invoices.
• Perform reconciliation of vendor statements monthly.
• Submit vendor set-up change requests as required and work with other departments to ensure new vendors are added to systems in a timely manner. Assist in resolving invoice discrepancies and work with purchasing professionals to identify and communicate outstanding PO issues.
• Maintain positive working relationships with STEP vendors and respond to enquiries from both internal and external clients in a timely manner.
• Process employee expense reports and visa credit card expenses.
• Assist in closing month-end; perform cut-off testing of month-end AP accrual.
• Ensure all high value invoices are processed by last day of month.
• Ensure internal controls for all accounts payable processes is adhered to; work with the team lead to implement process improvements.
• Perform reconciliations of vendor statements monthly including sending out emails to vendors requesting statements.
• Other duties as required.

Qualifications:

• Proficient in data entry and use of technology to drive automation when possible.
• Highly organized and capable of communicating effectively with all levels within the organization.
• Knowledge of Navision and Emburse (Chrome River) would be preferred.
• Knowledge of accounts payable and procurement processes and controls.
• AP experience in the oil and gas services industry desirable.
• One to two years of accounts payable experience.
• Comfortable handling vendor queries and complaints and resolving issues.

Key Competencies:

• Computer literate, MS Office and interest in using technology for efficiencies.
• Excellent reconciliation and vendor management skills.
• Strong attention to detail and accurate data entry skills.
• Ability to work in a team environment with strong interpersonal communication skills – written and oral.

Strong ability to organize daily tasks and work within defined timelines.

STEP ON BOARD:

Headquartered in Calgary, Alberta, STEP Energy Services, Sanjel Energy Services, and Wayfinder together form one of Canada's leading oilfield service organizations, employing approximately 1,450 professionals across Western Canada. We deliver industry-leading fracturing, coiled tubing, nitrogen, cementing, and proppant solutions to our valued clients while supporting the responsible development of Canada's energy resources.

Safety is the foundation of our culture. We are a community of professionals united by our core values, commitment to operational excellence, and dedication to exceptional service. We invest in our professionals, support the communities where we live and work, and are committed to creating an inclusive workplace where everyone can thrive.

If you're looking to build a rewarding career with a company that values safety, teamwork, professional growth, and flawless execution, we'd like to hear from you. Your application will be reviewed by our Human Resources team. If your gifts and talents match our needs, you will be invited for an interview. Due to the high volume of applications that we receive, only those who have been selected to continue in the recruitment process will be contacted.