Accounts Payable Administrator

Strike Group; Whitecourt; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking an Accounts Payable Administrator to join their dynamic team. This full-time position involves managing vendor invoices, payments, and data, ensuring compliance with financial policies. You'll play a crucial role in maintaining accurate records and supporting the financial operations of a company recognized as one of Canada's Best Managed Companies. With a focus on safety, inclusivity, and professional development, this role offers a chance to be part of a supportive and forward-thinking environment. If you thrive in a detail-oriented role and are passionate about contributing to a stable and community-minded workplace, this opportunity is perfect for you.

Qualifications

• 3-5 years of experience in a full cycle Accounts Payable role.
• Knowledge of financial and accounting software, preferably Dynamics AX.

Responsibilities

• Manage vendor invoices, payments, and data entry.
• Prepare and manage weekly and bi-weekly payment runs.

Skills

Organizational Skills

Time Management

Attention to Detail

Financial Software Knowledge

Education

Diploma or Bachelor’s Degree in Business Administration

Relevant Experience in Accounts Payable

Tools

Dynamics AX

Job description

Position Summary

The Accounts Payable Administrator handles vendor invoices, payments, and data. Responsibilities include managing vendor payments and payment terms, priority vendors, vendor and field inquiries, payment runs, and ongoing data entry.

Position Details

• Candidates must be local to Whitecourt
• This is a full-time, hourly position
• Wage negotiable depending on experience

Core Accountabilities

• Follow corporate standards and deadlines for accounts payable
• Receive and verify invoices and requisitions for goods and services
• Verify transactions comply with financial policies and procedures
• Escalate issues to the Accountant or Accounting Manager as required
• Serve as a central point for troubleshooting accounts payable issues
• Analyze and file scanned employee expense reports, and address discrepancies with the Accountant or Accounting Manager
• Prepare and manage weekly cheque payment runs, including vendor payments and manual or one-off cheques
• Prepare and manage bi-weekly EFT payment runs, including ISPs and employee payments, and handle rejected payments
• Reconcile fuel statements weekly and distribute to business units
• Generate and reconcile Mastercard statements monthly and distribute to business units
• Ensure invoices are properly entered for payment to keep data accurate
• Monitor data input consistency from the field, focusing on invoice numbers to prevent duplicate payments
• Maintain accurate electronic and printed vendor records, including AP lists, general ledger, and vendor files
• Deposit cheques as needed

Qualifications

• Related diploma or bachelor’s degree (e.g., business administration, accounting, commerce) preferred
• Three to five years of relevant experience in a full cycle Accounts Payable role
• Oil and gas construction industry experience is an asset

Applicant Requirements, Skills, and Abilities

• Knowledge of financial and accounting software, preferably Dynamics AX
• Excellent organizational and time management skills, with the ability to meet expectations for internal and external clients
• Ability to work independently with minimal supervision
• Strong attention to detail, especially regarding data consistency and accuracy to avoid duplicate payments
• Proactive in seeking and completing tasks that promote a safe, efficient, and productive work environment

Why Work for Strike

Based in Western Canada with a head office in Calgary, Alberta, we provide energy and industrial construction and maintenance services across Canada’s largest geographical area. Since 2007, we have been recognized as one of Canada's Best Managed Companies, achieving Platinum Level since 2018.

Our team consists of loyal, supportive, and forward-thinking professionals. We foster a stable, safe, and community-minded environment that encourages professional development and upward mobility. We reward commitment, energy, enthusiasm, and results. Our culture emphasizes safety, physical and mental health, inclusivity, and treating others with respect.

Strike Group is an Equal Opportunity Employer. All qualified applicants will receive consideration regardless of race, color, religion, sex, national origin, disability, veteran status, sexual orientation, gender identity, or other protected characteristics.

Join our growing company with a small business feel.