Accounts Payable Administrator

Laurin; Ottawa; On-site; CAD 55,000 - 70,000; Full time

Benefits offered by this job

Competitive compensation

Profit-sharing

Medical & health benefits

Vision coverage

Drug coverage & telemedicine

Life, AD&D, disability insurance

Employee Assistance Program

Paid time off & sick days

Volunteer days

Retirement plan with employer match

Inclusive culture

Training & mentorship

Job summary

LAURIN is seeking an Accounts Payable Administrator in Ottawa to support timely, accurate AP processing and strong vendor relations. You will help ensure payments are processed on time, assist with month-end tasks, and contribute to process improvements within the finance function.

The role reports to the Controller and requires 1–2 years of AP experience, proficiency in CMiC or similar ERP, and solid MS Office skills.

Qualifications

• 1–2 years of accounts payable or related finance experience.
• Strong proficiency with AP processes including invoice verification and payment processing.
• Experience with CMiC or equivalent ERP and MS Office.
• Ability to manage high-volume, fast-paced environment with multiple priorities.
• Understanding of internal controls and vendor reconciliation.

Responsibilities

• Process invoices and payments accurately and on time.
• Review and approve payment requests per policies.
• Organize and file payment requests in a high-volume environment.
• Reconcile accounts payable ledgers and vendor accounts.
• Assist with month-end journal entries and contract risk assessment.
• Support special projects led by Finance leadership.
• Participate in cross-functional teams and committees as needed.

Skills

Accounts Payable

Vendor Reconciliation

CMiC

Microsoft Office

Attention to detail

Communication

Education

Accounting Diploma

CPA designation asset

Tools

CMiC ERP

Microsoft Office Suite

Job description

Build Your Legacy. Shape the Future.

At LAURIN, we don’t just build structures — we build careers and communities. Since 1985, we’ve earned a reputation for excellence in construction and project management by delivering projects that matter and supporting the people who make them happen.

We’re currently seeking a qualified candidate for the role of Accounts Payable Administrator. This role reports directly to the Controller and plays a key role in ensuring the timely, accurate, and compliant processing of accounts payable transactions. The Accounts Payable Administrator supports the accounting team by maintaining strong vendor relationships, assisting with month‑end activities, and contributing to continuous process improvements within the finance function.

Why Join LAURIN?

At LAURIN, we believe a great career is built on more than just a paycheck — it’s built on stability, support, and opportunity. Our total rewards package is designed to recognize your contributions and help you thrive both professionally and personally.

• Competitive compensation that reflects your skills, experience, and impact.
• Annual discretionary profit‑sharing program.
• Comprehensive medical, dental, and vision coverage for you and your family.
• Prescription drug coverage and access to telemedicine services.
• Life, AD&D, and disability insurance for financial peace of mind.
• Mental health and wellness support through our Employee Assistance Program.
• Paid vacation, sick days, and personal days to recharge and stay balanced.
• Paid volunteer days to support causes that matter to you and our communities.
• Retirement savings plan with employer matching.
• Inclusive, safety‑first culture where every person is respected.
• Ongoing opportunities to grow, including training, mentorship, and career advancement.

Your Impact at LAURIN

As an Accounts Payable Administrator, you will help keep our financial operations running smoothly by ensuring invoices and payments are processed accurately and on time. This role supports strong vendor relationships, financial accuracy, and effective internal controls, contributing to the successful delivery of our projects and business operations.

Key Responsibilities

• Ensure the timely and accurate processing of invoices and payments.
• Review, approve, and process payment requests, ensuring compliance with financial policies and procedures.
• Organize and file all payment requests in a high throughput environment.
• Monitor and reconcile accounts payable ledgers to ensure that all payments are accounted for and properly posted.
• Settle vendor inquiries and resolve any discrepancies in billing and payments.
• Foster strong relationships with vendors, ensuring timely communication while addressing any concerns or disputes.
• Assist the accounting team with month‑end journal entries.
• Assist with contract risk assessment.
• Assist in special projects led by the Director of Finance and Controller.
• Conduct periodic audits of accounts payable to ensure accuracy and compliance.
• Work collaboratively in a team environment.
• Perform other related duties as assigned or required by the organization's financial needs.
• Participate in cross-functional teams and committees as needed.

Qualifications

• 1–2 years of accounts payable or related finance experience, with strong accuracy and attention to detail.
• Solid understanding of AP processes, including invoice verification, payment processing, and vendor reconciliation.
• Ability to work accurately in a fast‑paced, high‑volume environment, managing multiple priorities and deadlines.
• Strong organizational skills with a structured approach to filing and workflow.
• Proficiency with accounting software (CMiC or equivalent preferred) and Microsoft Office tools.
• Ability to interpret invoices and supporting documentation to ensure compliance with internal controls.
• Strong problem‑solving skills, with the ability to resolve discrepancies independently.
• Effective communication and teamwork skills, with professionalism in handling confidential financial information.

Education & Professional Credentials

• Diploma or certificate in Accounting, Finance, Business Administration, or a related field.
• An equivalent combination of education and relevant work experience will be considered.
• CPA designation or working towards designation is considered an asset.

Eligibility & Security Requirements

At LAURIN, many of our projects require specific employment and security conditions. To be considered, candidates must:

• Be legally authorized to work in Canada. Please note that LAURIN does not provide or assume sponsorship for work permits or visas.
• Be eligible to obtain and maintain Government of Canada Reliability Status security clearance (Secret clearance is considered an asset).
• Successful candidates will be required to provide proof of authorization to work in Canada (e.g., valid work permit or Social Insurance Number). All offers of employment are conditional upon obtaining the required security clearance.

Estimated Compensation

The salary range for this role is $55,000 — $70,000 based on experience and qualifications. Final compensation will be confirmed in your personalized offer.

Life at LAURIN

At LAURIN, you’ll be part of something bigger than a job — you’ll be part of a team recognized for its integrity, teamwork, and long‑term careers. We invest in people at every stage, from co‑ops and entry roles to leadership development programs that help you pursue your career goals.

We are an inclusive employer, and we welcome applicants from all backgrounds. If you require accommodation during the application process, please contact [e-mail] and include the position and location you’re applying for.

This posting is for a replacement position within our organization. This recruitment process does not involve the use of artificial intelligence (AI) to screen, assess, or select applicants. All hiring decisions are made by qualified reviewers.

Let’s Build Something Great Together.