Accounts Payable Clerk

Timmins; Timmins; Hybrid; CAD 58,000 - 62,000; Full time

Benefits offered by this job

HOOPP Pension Plan

Health & Dental Benefits (BlueCross)

Job summary

Timmins and District Hospital is seeking an Accounts Payable Clerk to process hospital payments for goods and services. You will receive and sort invoices, perform online matching with receiving reports, and resolve discrepancies with Materials Management.

The role requires a college diploma in accounting, strong Excel/Word skills, and the ability to work accurately under deadlines. Bilingual FR/EN is an asset, and MEDITECH AP experience is preferred. HOOPP and BlueCross benefits are provided.

Qualifications

• College diploma in accounting or equivalent.
• Experience in computerized environment is an asset.
• Experience with MEDITECH accounts payable is an asset.
• Ability to work in a computerized environment with accurate data entry.
• Clear written and verbal communication.
• Proficient in Excel and Word.
• Ability to work under pressure to meet deadlines.
• Willingness to perform repetitive tasks accurately.
• Bilingualism (FR/EN) is an asset.
• COVID-19 vaccination per Ontario guidance.

Responsibilities

• Receive and sort all incoming invoices from Hospital suppliers.
• Perform on-line matching of invoices to receiving reports.
• Resolve discrepancies between invoices and receiving reports.
• Obtain approvals for payments not tied to the ordering process.
• Process regular payments including payroll deposits and travel expenses.
• Prepare payments for mailing.
• Arrange USD money orders for US$ payments when needed.
• Complete month-end and year-end AP routines with Materials Management.
• Handle supplier inquiries about payments and credits.
• Maintain AP filing system and reconcile statements.

Skills

Accounting

Excel

Word

Data entry

Attention to detail

Communication

Multi-tasking

Discretion

Bilingual FR/EN

Education

College diploma in accounting

Tools

MEDITECH AP

Job description

Toprocess all Hospital payments for goods and services.

POSITION RESPONSIBILITIES:

• To receive and sort all incoming invoices from suppliers of goods and services to the Hospital.
• To perform all necessary tasks associated with on-line matching invoices to Materials Management receiving reports.
• To discuss and resolve all issues between Accounts Payable and Materials Management related to discrepancies between invoices and receiving reports.
• To obtain necessary approval for payment of invoices and requests for payment that is not a result of the Materials Management ordering process.
• To process payment on a regular basis of all invoices and other requests for payments (i.e. payroll deposits, travel expenses, medical staff fees, etc.).
• To prepare payments for mailing.
• To perform all necessary tasks to obtain USD money orders from the bank for all US$ payments as required.
• To perform all necessary month-end and year-end Accounts Payable routines in conjunction with Materials Management and other MEDITECH hospital partners (NEON).
• To answer queries from management/staff/suppliers regarding payments, invoices being withheld for payment, request for credit notes, etc…
• To maintain Accounts Payable invoice filing system.
• To reconcile visa statements, balance sheet accounts and other duties as assigned.

POSITION REQUIREMENTS:

• College diploma in accounting or equivalent.
• Current relevant accounting experience in an integrated computerized environment would be an asset.
• Previous experience with an integrated MEDITECH accounts payable application would be considered an asset.
• Must possess the ability to work in a computerized environment including the necessary keyboarding skills to execute tasks efficiently and accurately. Attention to detail and accuracy in data entry is essential.
• Must possess the ability to communicate information clearly both verbally and in writing.
• Must demonstrate good skills in Microsoft Excel and Microsoft Word.
• Must possess the ability to work under pressure to meet deadlines.
• Must possess the ability to make mathematical computations quickly and accurately.
• Must possess the ability to communicate information clearly, verbally and in writing.
• Must possess the willingness to perform repetitive short cycle operations according to set procedures and sequences on a continuous basis and to attain high standard of accuracy.
• Must possess the physical ability to work while sitting most of the working day and to travel short distances in the Hospital.
• Must be alert, possess a good memory and attention to detail, a pleasant personality and demonstrate evidence of tact, discretion and diplomacy in dealing with people.
• Must be responsible and accountable.
• Must show initiative and be able to multi-task.
• Must be able to follow complex instructions.
• Discretion and good public relation skills.
• Bilingualism (French and English) would be considered an asset.
• All TADH staff members must follow the COVID-19 vaccination series in accordance with the most up-to-date vaccine guidance provided by the Ontario Ministry of Health.

Compensation and Benefits

Starting salary of $29.55/hour; $57,622.50/year range to 31.73/hour; $61,873.50/year

Enrollment in Healthcare of Ontario Pension Plan and BlueCross (Health and Dental Benefits)

Interested applicants must submit their résumé by Department of Human Resources, Timmins and District Hospital, 700 Ross Avenue East, Timmins, Ontario, P4N 8P2. Telephone [phone]; Fax [phone]; Attention: Janelle LaSalle, email [e-mail].

Timmins and District Hospital will provide accommodations for applicants with disabilities during the recruitment process.

In the spirit of equity and inclusion, lived experience including intersectionality as a racialized individual, a woman, a member of 2SLGBTQIA+ communities, or a Person with a Disability will be a large consideration in the selection process.

TADH is committed to fostering an inclusive, equitable, and accessible environment supporting diversity in our work environment to provide quality care where all feel valued, respected, and supported. TADH is dedicated to building a workforce reflective of the communities in which we live, serve, and encourage Indigenous people, visible minorities, and persons with disabilities to apply and self‑identify.

We thank all applicants for their response; however, only those selected for an interview will be contacted.

EXEMPLARY CARE TO NORTHERNERS

WORKING TOGETHER WITH OUR PARTNERS TO IMPROVE THE HEALTH OF NORTHERNERS