Accounts Payable & Administrative Support Specialist

Greatario Engineered Storage Systems; Woodstock; On-site; CAD 42,000 - 54,000; Full time

Job summary

Greatario Engineered Storage Systems is seeking an Accounts Payable & Administrative Support Specialist to join our Finance Department at our Innerkip, ON Head Office. You will manage the full accounts payable cycle, maintain vendor relationships, and provide administrative support to ensure efficient business operations.

Reporting to the Financial Controller, you will process invoices, approvals, payments, reconcile statements, and maintain vendor records including WCB clearance certificates

Qualifications

• Certificate or Diploma in Accounting, Business Administration, Finance, or a related field.
• 3+ years of Accounts Payable experience.
• Strong understanding of AP processes, invoice matching, payment processing, and vendor management.
• Experience processing high volumes of invoices accurately and efficiently.
• Strong knowledge of general ledger coding and basic accounting principles.
• Excellent organizational skills and attention to detail.
• Proficiency with Microsoft Office, particularly Excel, Outlook, and Word.
• Experience with ERP or accounting software; Jonas software experience is an asset.
• Strong communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive financial information

Responsibilities

• Process vendor invoices electronically and maintain digital invoice records.
• Verify vendor invoices against purchase orders, contracts, and subcontract agreements.
• Accurately enter and upload invoices into the accounting system.
• Ensure invoices are coded correctly to appropriate general ledger accounts, departments, and projects.
• Obtain required approvals prior to payment processing.
• Prepare and process vendor payments through ACH, EFT, wire transfers, and cheques.
• Reconcile vendor statements and investigate discrepancies.
• Resolve invoice issues with vendors and internal departments.
• Monitor accounts payable aging reports and follow up on outstanding items.
• Investigate and resolve disputed or overdue invoices.
• Maintain accurate vendor records, including current WCB clearance certificates and insurance documentation.
• Respond to vendor inquiries regarding payment status and account information.
• Ensure urgent payments are processed accurately and on schedule.
• Support month-end closing activities related to accounts payable.
• Assist with credit card and expense report reconciliations.
• Provide general support to the Accounting and Finance team as required.

Skills

Organizational skills

Attention to detail

Communication skills

Interpersonal skills

Education

Certificate or Diploma in Accounting/Business/Finance

Tools

Excel

Outlook

Word

Jonas software

Job description

We are currently seeking an individual to join our Finance Department as an Accounts Payable & Administrative Support Specialist in our Innerkip, ON Head Office. Reporting directly to the Financial Controller, the successful candidate will play a key role in supporting the Finance team by managing the full accounts payable cycle, maintaining vendor relationships, and providing administrative support to ensure efficient business operations.

Responsibilities:

• Process vendor invoices electronically and maintain digital invoice records.
• Verify vendor invoices against purchase orders, contracts, and subcontract agreements.
• Accurately enter and upload invoices into the accounting system.
• Ensure invoices are coded correctly to appropriate general ledger accounts, departments, and projects.
• Obtain required approvals prior to payment processing.
• Prepare and process vendor payments through ACH, EFT, wire transfers, and cheques.
• Reconcile vendor statements and investigate discrepancies.
• Resolve invoice issues with vendors and internal departments.
• Monitor accounts payable aging reports and follow up on outstanding items.
• Investigate and resolve disputed or overdue invoices.
• Maintain accurate vendor records, including current WCB clearance certificates and insurance documentation.
• Respond to vendor inquiries regarding payment status and account information.
• Ensure urgent payments are processed accurately and on schedule.
• Support month-end closing activities related to accounts payable.
• Assist with credit card and expense report reconciliations.
• Provide general support to the Accounting and Finance team as required.

Skills & Qualifications:

• Certificate or Diploma in Accounting, Business Administration, Finance, or a related field.
• 3+ years of Accounts Payable experience.
• Strong understanding of AP processes, invoice matching, payment processing, and vendor management.
• Experience processing high volumes of invoices accurately and efficiently.
• Strong knowledge of general ledger coding and basic accounting principles.
• Excellent organizational skills and attention to detail.
• Proficiency with Microsoft Office, particularly Excel, Outlook, and Word.
• Experience with ERP or accounting software; Jonas software experience is an asset.
• Strong communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive financial information

Please note this is a contract position, expected to last 4-6 months.

Greatario Engineered Storage Systems has been designing and building tanks, covers and mixing systems for municipal and industrial markets since 1986. Leading edge technology, engineering support, specialized construction methods and innovative designs have allowed Greatario to become one of the largest field erected tank builders in Canada. Greatario has the right tank, coating and aluminum cover for the widest range of storage applications.

Greatario prides itself as the market leader for liquid storage tanks and covers in Canada. Our reputation has been built on the foundations of hundreds of successful installations. Greatario supplies turnkey solutions working with consulting engineering firms and their clients. Greatario is committed to providing accommodation for applicants with disabilities; please let us know if you require accommodation during the recruitment process.