Accounts Payable (A/P) Clerk

Whitehorse Chamber of Commerce; Canada; On-site; CAD 45,000 - 65,000; Full time

Job summary

The Whitehorse Chamber of Commerce is seeking an Accounts Payable Clerk to review and process vendor invoices and payment requests accurately and in a timely manner, supporting month-end close and ensuring compliance with policy. You will collaborate with vendors, internal departments, and the finance team, maintain records, reconcile statements, and help with purchasing and banking tasks.

A diploma or degree in accounting or related field is highly preferred, with 1–3 years of similar

Qualifications

• Diploma or degree in accounting or business administration or a related field of study is highly preferred
• Ideally 1-3 years work experience in a similar role or with a general data entry position
• Strong attention to detail
• Commitment to accuracy and timely processing
• Time management and organizational skills

Responsibilities

• Assign coding, review, and process vendor invoices and credit memos in a timely manner
• Review and process payment requests within weekly deadlines
• Ensure accuracy in coding, approval and with A/P process; follow up on discrepancies and resolve questions
• Prepare weekly pay runs, obtain required approvals, upload EFT to bank, mail out cheques
• Provide a customer-service-focused experience for our vendors, employees, and Citizens
• Review and reconcile vendor statements, including processing the required adjustments
• Support purchasing and purchase order process
• Review and process credit card transactions based on the TRTFN credit card policy
• Review and process recurring transactions withdrawn from bank accounts
• Timely filing/scanning of paper/electronic documents as per company guidelines
• Other duties as assigned

Skills

Attention to detail

Time management

Organizational skills

Independent worker

Interpersonal skills

Education

Diploma or degree in accounting or business administration

Tools

Sage APA

Sage 50

Job description

POSITION SUMMARY

The Accounts Payable Clerk is responsible for reviewing and processing vendor invoices and payment requests accurately and in a timely manner. This role maintains accurate accounting records, reconciles vendor statements, resolves discrepancies and coding issues and supports month-end closing activities. The Accounts Payable Clerk works closely with vendors, internal departments, and the finance team to ensure compliance with company policies and accounting procedures while maintaining strong professional relationships.

DUTIES AND RESPONSIBILITIES

• Assign coding, review, and process vendor invoices and credit memos in a timely manner
• Review and process payment requests within weekly deadlines
• Ensure accuracy in coding, approval and with A/P process; follow up on discrepancies and resolve questions
• Prepare weekly pay runs, obtain required approvals, upload EFT to bank, mail out cheques
• Provide a customer-service-focused experience for our vendors, employees, and Citizens
• Review and reconcile vendor statements, including processing the required adjustments
• Support purchasing and purchase order process
• Review and process credit card transactions based on the TRTFN credit card policy
• Review and process recurring transactions withdrawn from bank accounts
• Timely filing/scanning of paper/electronic documents as per company guidelines
• Other duties as assigned

EDUCATION

• Diploma or degree in accounting or business administration or a related field of study is highly preferred

EXPERIENCE, KNOWLEDGE AND COMPETENCIES

• Ideally 1-3 years work experience in a similar role or with a general data entry position
• Strong attention to detail
• Commitment to accuracy and timely processing
• Time management and organizational skills
• Ability to work independently
• Comfortable interacting with people at all levels of the organization and with external stakeholders
• An alternative combination of education and experience may be considered

TRAINING REQUIRED

Employees are expected to participate in various types of training, including, but not limited to:

• Job specific training
• Policies and procedures training
• Accounting systems training (Sage APA and Sage 50, banking etc.)
• Lateral Kindness
• Workplace Harassment and Violence Prevention
• TRTFN Foundational Knowledge (Constitution, leadership structure, decision-making processes, CDC Oath)
• Criminal record check

CONDITIONS OF EMPLOYMENT

WORKING CONDITIONS

• Predominantly office-based, involving extensive computer and desk work.
• Regular hours are Monday to Friday, 8:30 a.m. to 5:00 p.m., with potential additional hours as required and approved by the CFO
• This role requires the ability to manage frequent interruptions, adapt to changing priorities, and meet established deadlines while maintaining accuracy and efficiency
• Periodic travel may be necessary.
• Must be able to lift 5-10 kg (files, office materials.)