Accounts Payable

Crofton House School; Vancouver; On-site; CAD 55,000 - 59,000; Full time

Job summary

Crofton House School in Vancouver is seeking an Accounts Payable professional for a continuing contract position based at our Kerrisdale campus. You will process invoices, manage payments, and support audit readiness in a busy school environment.

Reporting to the Controller, you will maintain the vendor ledger in Sage 300, ensure proper controls, and collaborate with staff across departments. The role offers competitive pay and benefits.

Qualifications

• Patience and willingness to investigate issues independently.
• Strong problem-solving and time-management skills.
• Strong technical skills and advanced knowledge of Excel.
• Ability to build relationships with vendors and other school departments.
• Accurate data entry skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to handle multiple priorities and be organized.
• High degree of diplomacy, discretion and confidentiality.

Responsibilities

• Process vendor invoices and employee non-payroll expenditure with the appropriate supporting backup.
• Follow-up on outstanding requisitions and purchase orders.
• Manage and process school issued credit card payments with appropriate supporting documentation.
• Process bi-weekly cheque runs/electronic payments and any off-cycle payment runs as needed.
• Respond to all vendor enquiries in a timely and effective manner.
• Reconcile and manage petty cash accounts.
• Maintain the vendor database and accounts payable ledger in Sage 300.
• Support the expense accrual process and data analysis, as well as provide ad-hoc documentation and information to auditors.
• Manage the filing and archival process of vendor files.
• Identify improvements or areas for increased efficiency within the accounts payable process.

Skills

Excel Pro

Time management

Vendor relations

Data entry

Communication

Education

Microsoft & Google Workspace

Sage 300 knowledge

Tools

Sage 300

Job description

Description

Accounts Payable

Continuing Contract

Crofton House School offers a girl-centred learning environment for students from Junior Kindergarten to Grade 12. Here, every day students are motivated to strive for their best selves, embracing academic challenge and diverse experiences, guided by staff who know them and believe in them.

Bound by our belief in the power of girl-centred education, Crofton House School fosters a strong sense of community among educators, staff, students and families. Here, everyone can contribute to the strength of our school– including you.

We offer extensive professional development opportunities, competitive compensation and a comprehensive benefits package. Our 10-acre campus provides modern facilities, as well as beautiful outdoor spaces and a daily connection to nature.

Reporting to the Controller, the Accounts Payable position performs the day-to-day tasks associated with full cycle accounts payable processing and is responsible for ensuring compliance with proper controls and authorizations.

This role is based in-person at our campus in Kerrisdale.

Key Accountabilities/Responsibilities:

• Process vendor invoices and employee non-payroll expenditure with the appropriate supporting backup (ie: purchase orders, director approvals, etc.)
• Follow-up on outstanding requisitions and purchase orders
• Manage and process school issued credit card payments with appropriate supporting documentation
• Process bi-weekly cheque runs/electronic payments and any off-cycle payment runs as needed
• Respond to all vendor enquiries in a timely and effective manner
• Reconcile and manage petty cash accounts
• Manage and maintain the vendor database and accounts payable ledger in Sage 300
• Support the expense accrual process and data analysis, as well as provide ad-hoc documentation and information to auditors
• Manage the filing and archival process of vendor files
• Identify improvements or areas for increased efficiency within the accounts payable process

Knowledge, Skills & Abilities:

• Patience and willingness to investigate and handle issues independently
• Strong problem solving and time management skills
• Strong technical skills and advanced knowledge of Excel
• Ability to build good relationships with vendors and other school departments
• Accurate data entry skills and attention to detail
• Excellent communication and interpersonal skills
• Ability to handle multiple priorities and be organized
• High degree of diplomacy, discretion and confidentiality

Qualifications & Experience:

• Advanced abilities with Excel
• Proficient with Microsoft & Google Workspace
• Knowledge of Sage 300 preferred

This role is scheduled to start late August.

Employees of Crofton House School receive competitive compensation and support for professional, educational and leadership development. Employees are entitled to three weeks paid vacation plus 18 Admin Days (paid days off when the School is closed). Please note that applicants must be able to legally work in Canada and successfully complete a criminal record check. Applications will be reviewed as soon as they are received.

Compensation: $55,000 - $59,000

About Crofton House School

Established in 1898, Crofton House has a long history of girl-centred education. Today, the School has over 900 students and almost 200 staff members learning, working and playing on our 10-acre campus in Vancouver.

Our approach supports the whole girl in her social, emotional, physical and intellectual development. Here, girls can discover and pursue their own paths, developing the confidence and capacity to thrive and positively influence the world around them.