Accounting Operations Coordinator

Aker Development; Rankin; On-site; CAD 51,000 - 65,000; Full time

Benefits offered by this job

Insurance reimbursement allowance

Paid time off benefits

Job summary

Aker Development is seeking an Accounting & Operations Coordinator to support our bookkeeping, accounts payable, project administration, and office operations. This role plays a key part in day-to-day company operations across multiple projects and departments.

The position covers subcontractor compliance, project support, and office administration, with opportunities to contribute to marketing and events. Experience in construction or real estate development is preferred; strong organizational

Qualifications

• Minimum of 4 years of experience in office administration or operations, construction or real estate development preferred.
• Minimum of 3 years bookkeeping or accounting support, including accounts payable and reconciliations.
• Associate degree in Accounting or Business Administration, or equivalent experience.
• Experience with QuickBooks or similar accounting software.
• Proficiency with Google Workspace and Microsoft Office, especially Excel.
• Experience with Monday.com or similar project management software (desirable).
• Strong organizational skills and attention to detail; able to manage multiple priorities.
• Excellent written and verbal communication; proactive problem solving.
• Ability to work independently with accounting, project and management teams.

Responsibilities

• Process invoices, receipts, and payments in QuickBooks and perform monthly reconciliations.
• Administer utility, rent, and other recurring payments for company projects and properties.
• Collect, verify, organize, and maintain subcontractor documentation (W-9s, COIs, licenses) and compliance records.
• Coordinate annual 1099 preparation and reporting for subcontractors.
• Maintain and update licenses, registrations, certifications, and related records.
• Coordinate company vehicle registrations, renewals, and related administrative requirements.
• Maintain accurate accounting and compliance records and assist with reporting and documentation.

Skills

Organizational skills

Attention to detail

Communication skills

Proactive problem-solving

Education

Associate degree in Accounting or related field

Tools

QuickBooks

Google Workspace

Microsoft Excel

Monday.com

Job description

Job Summary

Aker Development is seeking a highly organized, proactive, and detail-oriented Accounting & Operations Coordinator to support our accounting, project, and administrative operations.

Aker Development is seeking a highly organized, proactive, and detail-oriented Accounting & Operations Coordinator to support our accounting, project, and administrative operations. This position plays an important role in the day-to-day operations of the company, with primary responsibilities in bookkeeping, accounts payable, account reconciliation, subcontractor compliance, project support, and office administration. The ideal candidate will have experience in bookkeeping and office administration, preferably within the construction or real estate development industry, and will be comfortable supporting multiple projects and departments in a fast-paced environment. The position will also provide support with employee administration, company events, marketing and social media, and other operational initiatives.

Key Responsibilities

Bookkeeping, Compliance & Subcontractor Support - 50%

• Process invoices, receipts, and payments in QuickBooks and perform monthly account reconciliations.
• Administer utility, rent, and other recurring payments for company projects and properties.
• Collect, verify, organize, and maintain subcontractor documentation, including W-9s, certificates of insurance, contractor licenses, and other required compliance documents.
• Coordinate annual 1099 preparation and reporting for subcontractors.
• Maintain and update company licenses, registrations, certifications, and related records as required.
• Coordinate company vehicle registrations, renewals, and related administrative requirements.
• Maintain accurate and organized accounting and compliance records and assist management with reporting and documentation as needed.

Project Support - 25%

• Project Administration: Assist the Project Coordinator with scheduling, tracking, and documenting inspections, project milestones, outstanding items, and deadlines in Monday.com and other company systems.
• Permits & Materials Support: Support permit administration, including SDC applications, payments, issuance, and documentation, and assist with ordering and tracking project materials.
• Project Team Support: Provide administrative support to the Project Coordinator and Project Managers, including communication and follow-up with subcontractors, vendors, municipalities, and other project stakeholders.
• Warranty Coordination: Receive and document customer warranty requests submitted by phone or through the company website, coordinate with the appropriate team members, and track requests through resolution while maintaining timely customer communication.

Marketing & Social Media - 10%

• Social Media & Content: Develop, draft, and schedule content across company social media platforms, including LinkedIn, Instagram, and Facebook, highlighting projects, company updates, and other relevant content.
• Website & Digital Marketing: Maintain and coordinate website content, including projects, team information, announcements, and other updates; collaborate with outside marketing specialists on SEO and other specialized digital marketing initiatives.
• Marketing Materials & Communications: Assist with the development and coordination of marketing materials, brochures, newsletters, company communications, and other brand-related initiatives.

Office Administration & Operations - 15%

• Office Operations: Oversee day-to-day office organization, cleanliness, decor, supplies, correspondence, filing systems, and general office upkeep.
• Technology & Workplace Support: Coordinate the setup and basic functionality of office technology, software, security systems, equipment, and employee workstations.
• Event Planning & Coordination: Plan and coordinate company events, client appreciation activities, community outreach, conferences, trade shows, and training events, including vendor and logistical coordination.
• Employee Onboarding & HR Support: Assist with employee onboarding and offboarding, including workstation setup, email accounts, system access, required documentation, and other administrative HR needs.
• Employee Compliance & Records: Track required employee training, certifications, documentation, and other compliance requirements and maintain organized records.
• Client & Internal Coordination: Serve as a professional point of contact among employees, clients, subcontractors, and vendors; assist with inquiries and communication and prepare meeting agendas and minutes as needed.
• Company Calendar Management: Maintain and update the company calendar with key meetings, events, employee birthdays, holidays, deadlines, and other important dates to ensure the team is informed of upcoming activities and milestones.

Required Experience & Competencies

• Minimum of 4 years of experience in office administration, operations, or a related role; construction or real estate development experience is required.
• Minimum of 3 years of bookkeeping or accounting support experience, including accounts payable and account reconciliation.
• Associate degree in Accounting, Business Administration, or a related field preferred; an equivalent combination of education and relevant experience will also be considered.
• Experience with QuickBooks or similar accounting software.
• Proficiency with Google Workspace and/or Microsoft Office, particularly Excel or Google Sheets.
• Experience with Monday.com or similar project management software is highly desirable.
• Comfortable learning and using new technology, software, and AI productivity tools.
• Familiarity with construction licensing, permitting, subcontractor documentation, and compliance is preferred.
• Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Self-starter with a proactive approach to problem-solving, follow-through, and process improvement.
• Ability to work independently while collaborating effectively with accounting, project, and management teams.

About Us

We are a growing company with a dynamic and supportive team culture. We value the synergy of teamwork while recognizing and rewarding individual contributions and achievements. Our goal is to see every team member thrive, and our compensation philosophy reflects this commitment, aligning rewards with both performance and personal growth.

Compensation & Benefits

• Compensation: $26.44 to $33.65/hour.
• Paid Time Off: Two weeks annually, increasing to three weeks beginning in the third year of employment.
• Paid Holidays: New Year's Day, Memorial Day, Independence Day, Labor Day, two days for Thanksgiving, and two days for Christmas.
• Insurance reimbursement allowance.
• Schedule: Monday through Friday, with standard schedules of either 7:00 a.m.-4:00 p.m. or 8:00 a.m.-5:00 p.m.
• Work Location: Vancouver, Washington.